Booster Meeting: November 4, 2008
REPORTS:
1) Treasurer, Concessions
Concessions were discussed. Coke machine is still broke and Cindy is working on getting a new machine.
2) Minutes
The motion was make by David Kahl, seconded by Amy Baird and approved unanimously to approve the October minutes.
OLD BUSINESS:
1) Fundraising
a. Wal-Mart’s community grants – Janice Embry called Scottsburg and they only have $500 available.
b. Judge Fleece’s grant program was discussed. A request for an equipment trailer 8 ½’ X 16’ has been written. The letter will be given to Todd Webb’s father to submit.
c. Battle of the Bands date was taken. Mr. Kahl is looking for a date in Jan/Feb depending on the guard schedule.
2) Junior Jackets
The jackets have been ordered and will be presented at Concert. Thanks to Nancy Richter.
NEW BUSINESS
1) The After Prom Memorandum of Understanding (MOU) was distributed and discussed. The following are the decisions made and voted on to present to the After Prom committee:
a. We will only allow one outside organization to sell concessions per year.
b. The organization needs to give 5% to the Athletics department.
c. The outside organization will only be able to sell items at 2 games per year, one game per semester.
d. All requests will be handled on a case by case basis when the organization approaches the Band.
e. An MOU will be given to any organization that sells concessions other than the band. The MOU will be between the band and the organization.
f. The motion was made by Ron Richter, seconded by Debbie Crace, and approved unanimously to approve the above recommendations listed in items a-e above and add those changes to the MOU already drafted.
g. The motion was made by Nancy Richter, seconded by Amy Baird, and approved unanimously to accept the MOU after the changes are made and the After Prom Committee accepts.
2) Winter Guard
a. Practices have begun for the High School. There are 8 girls participating.
b. Middle School Guard is being run by Bri/Kacey/Charissa for applied credit. There are eight girls participating. The program is working on a minimal budget from fees.
3) Six students selected for honor bands (four from High School and two from the Middle School) The concerts are November 15 and 22.
4) The upcoming calendar is:
Snake Dance – Nov. 14
Pep Band – Nov. 21
5) Items from the floor:
a. The next meeting will be held December 9th at 7:00 p.m.
b. Host Winter Guard January 31st – This date is taken at our school (Middle School boys basketball tournament). Mr. Kahl will see if perhaps we could host the contest at Scottsburg.
Tuesday, December 9, 2008
Tuesday, November 4, 2008
October 2008
Booster Meeting: October 7, 2008
REPORTS: Treasurer, Concessions
OLD BUSINESS:
1) Marching Band:
a. Thanks to all for helping out this year.
b. No Bethlehem parade this year—too may conflicts with student’s schedules.
c. There will be a party at the Crace’s for the Marching Band kids, 17 October.
2) Fundraising
a. Wal-Mart’s community grants – Janice Embry called Scottsburg and they only have $500 available and it has been previously donated. The request must be for a specific goal. February starts a new year for requests.
b. Judge Fleece’s grant program was discussed. A request for an equipment trailer and request for funds for instruments were discussed.
c. Opening the concession stand for the Snake Dance was discussed. Possibly chili/hot chocolate. Wendy’s possibly will donate cups and lids.
d. Battle of the Bands will be November 22nd. Mr. Kahl will handle the specifics. Possibly 3 or 4 bands will be invited. They will bring their own sound. Possibly offer a $100 prize.
NEW BUSINESS
1) Junior Jackets
There is a student committee that will decide a point system to earn the jackets.
2) Auditorium updates – Mr. Kahl had a meeting with Mr. Ledbetter and discussed the pit in the cafeteria. The pit will be filled in. Acoustical panels possibly will be hung on the walls. They will try to make it a performance space with risers brought in.
3) Cheerleading request – The motion was made by Debbie Crace, seconded by Cindy Combs, and approved unanimously to allow the cheerleaders to use the concession stand and charge a minimal fee for use of the popcorn maker/supplies.
4) Saturday, 11 October, Salem contest for Marching Band
5) Items from the floor:
a. The next meeting will be held November 4 (Election Day)
b. Host Winter Guard January 31st – The motion was made by Cindy Combs, seconded by Ron Richter, and approved unanimously to explore the possibilities of hosting the Winter Guard Contest on January 31. We would do the concessions.
REPORTS: Treasurer, Concessions
OLD BUSINESS:
1) Marching Band:
a. Thanks to all for helping out this year.
b. No Bethlehem parade this year—too may conflicts with student’s schedules.
c. There will be a party at the Crace’s for the Marching Band kids, 17 October.
2) Fundraising
a. Wal-Mart’s community grants – Janice Embry called Scottsburg and they only have $500 available and it has been previously donated. The request must be for a specific goal. February starts a new year for requests.
b. Judge Fleece’s grant program was discussed. A request for an equipment trailer and request for funds for instruments were discussed.
c. Opening the concession stand for the Snake Dance was discussed. Possibly chili/hot chocolate. Wendy’s possibly will donate cups and lids.
d. Battle of the Bands will be November 22nd. Mr. Kahl will handle the specifics. Possibly 3 or 4 bands will be invited. They will bring their own sound. Possibly offer a $100 prize.
NEW BUSINESS
1) Junior Jackets
There is a student committee that will decide a point system to earn the jackets.
2) Auditorium updates – Mr. Kahl had a meeting with Mr. Ledbetter and discussed the pit in the cafeteria. The pit will be filled in. Acoustical panels possibly will be hung on the walls. They will try to make it a performance space with risers brought in.
3) Cheerleading request – The motion was made by Debbie Crace, seconded by Cindy Combs, and approved unanimously to allow the cheerleaders to use the concession stand and charge a minimal fee for use of the popcorn maker/supplies.
4) Saturday, 11 October, Salem contest for Marching Band
5) Items from the floor:
a. The next meeting will be held November 4 (Election Day)
b. Host Winter Guard January 31st – The motion was made by Cindy Combs, seconded by Ron Richter, and approved unanimously to explore the possibilities of hosting the Winter Guard Contest on January 31. We would do the concessions.
Wednesday, September 10, 2008
September 2008
Booster Meeting: September 9, 2008
The business meeting was held after the reception to welcome new boosters.
REPORTS: Treasurer, Concessions
OLD BUSINESS:
1) Officer elections
a. Nominations from the floor
i. Officers for the Boosters shall be elected from the membership and shall consist of President, Vice-President, Secretary, and Treasurer. The President shall preside over meetings of the Boosters and shall have the power to appoint committees to oversee the normal business of the Booster organization. The Vice-President shall preside over meetings in the absence of the President and shall perform other duties as assigned by the President. The Secretary shall keep minutes of the meetings of the Boosters and handle all correspondence for the organization. The Treasurer shall keep the financial records of the organization and make monthly reports to the membership.
b. Voting
The following officers were elected unanimously 5-0:
Janice Embry-President
Amy Beard-Vice President
Elaine McKim-Secretary
Debbie Crase-Treasurer
2) Concessions
a. Up and running. Contact Debbie, or Cindy to work
b. We received a resignation letter from Heather Walter. We now have 2 positions available on the management team. A reminder was given that these are stipend positions.
3) Fundraising
a. We need someone to contact Walmart’s about community grants
b. Any further ideas (we’ll discuss and plan Battle of the Band next month)
NEW BUSINESS
1) Marching Band
a. Equipment trailer: Ryder truck has discounted truck to $70/unlimited mileage for 26’. Should we use it all season, taking from the transportation budget? Discussion (no need to vote because it’s in the budget)
b. Thanks to KC for working on the backdrops and getting those together.
c. Thanks to everyone at IU for making it a great day for the kids.
d. Contests will need food, help, and support. Come Thursday evening at 8:30 to help learn.
e. Calendar: Columbus North is Saturday, then rest of season.
2) Items from the floor
a. The next meeting is October 7
b. After officer elections, the new executive board decided to move and approve meetings to be the first Tuesday of the month. This is a change from last month. Motion passed 5-0.
The business meeting was held after the reception to welcome new boosters.
REPORTS: Treasurer, Concessions
OLD BUSINESS:
1) Officer elections
a. Nominations from the floor
i. Officers for the Boosters shall be elected from the membership and shall consist of President, Vice-President, Secretary, and Treasurer. The President shall preside over meetings of the Boosters and shall have the power to appoint committees to oversee the normal business of the Booster organization. The Vice-President shall preside over meetings in the absence of the President and shall perform other duties as assigned by the President. The Secretary shall keep minutes of the meetings of the Boosters and handle all correspondence for the organization. The Treasurer shall keep the financial records of the organization and make monthly reports to the membership.
b. Voting
The following officers were elected unanimously 5-0:
Janice Embry-President
Amy Beard-Vice President
Elaine McKim-Secretary
Debbie Crase-Treasurer
2) Concessions
a. Up and running. Contact Debbie, or Cindy to work
b. We received a resignation letter from Heather Walter. We now have 2 positions available on the management team. A reminder was given that these are stipend positions.
3) Fundraising
a. We need someone to contact Walmart’s about community grants
b. Any further ideas (we’ll discuss and plan Battle of the Band next month)
NEW BUSINESS
1) Marching Band
a. Equipment trailer: Ryder truck has discounted truck to $70/unlimited mileage for 26’. Should we use it all season, taking from the transportation budget? Discussion (no need to vote because it’s in the budget)
b. Thanks to KC for working on the backdrops and getting those together.
c. Thanks to everyone at IU for making it a great day for the kids.
d. Contests will need food, help, and support. Come Thursday evening at 8:30 to help learn.
e. Calendar: Columbus North is Saturday, then rest of season.
2) Items from the floor
a. The next meeting is October 7
b. After officer elections, the new executive board decided to move and approve meetings to be the first Tuesday of the month. This is a change from last month. Motion passed 5-0.
Tuesday, September 9, 2008
August 2008
Booster Meeting: September 9, 2008
REPORTS: Treasurer, Concessions
OLD BUSINESS:
1) Officer elections
a. Nominations from the floor
b. Voting
2) Concessions
a. Discussed with Heather, plan is to have split the overall duties across several people: 1 overall manager with 2-3 assistants. These three people will all open and close, but will reduce the load to 2 nights a week. They will be in charge of their own personnel for assigned games, kept in a master book. The overall manager will oversee the other three and remain the contact person for me and Mr. Hobson. Pay would be commensurate with responsibilities, so there would be a manager stipend, with an extra for the overall manager, and still a supply stipend (which may or may not be a manager).
b. Further discussion/implementation, including defined responsibilities, game management meeting, and stipends.
i. Discussed and voted on stipends for this system. Concessions manager will receive $400, each assistant will receive $350, and supplies will receive $250. Motion passed 8-0.
NEW BUSINESS
1) Advocacy
a. I still envision a GCCS community wide advocacy panel. This is going to be our major project for the upcoming school year, but first we must start in our own back yard. What can we do to better advocate and recruit parents before September’s meeting? Sept. meeting will be a parent information/recruitment meeting. We need to define:
i. Advocacy’s importance
ii. Booster’s annual tasks
iii. Our strengths
iv. Our concerns
v. How can we better utilize our parents to meet our needs for students?
vi. Any thing else? Welcome reception?
2) Marching Band/Calendar
a. Band Camp was great. The students are working hard, and we’ll be fine.
b. We need to make sure students are here early, not “on time”.
c. Thanks for organizing State Fair. We got nervous as we performed, but it was a good early indication of what will need addressed. We’ve made some changes yesterday, and will be making more soon.
d. We WILL need your help getting on/off the field this year! I’ll be in touch through the students. KC is working on the backdrops, but they’ll be 6 of them, so we’ll need parents on the field with us.
e. The next meeting is Sept. 9
i. Discussed and voted to maintain meetings as the second Tuesday for 08-09 SY. Passed 8-0
f. Calendar: IU Band Day Sept. 6
Items from the floor:
Discussion regarding annual middle school trip, perhaps tying a fundraiser to participation to offset costs. No action was taken.
Discussion regarding the formality of business meetings.
REPORTS: Treasurer, Concessions
OLD BUSINESS:
1) Officer elections
a. Nominations from the floor
b. Voting
2) Concessions
a. Discussed with Heather, plan is to have split the overall duties across several people: 1 overall manager with 2-3 assistants. These three people will all open and close, but will reduce the load to 2 nights a week. They will be in charge of their own personnel for assigned games, kept in a master book. The overall manager will oversee the other three and remain the contact person for me and Mr. Hobson. Pay would be commensurate with responsibilities, so there would be a manager stipend, with an extra for the overall manager, and still a supply stipend (which may or may not be a manager).
b. Further discussion/implementation, including defined responsibilities, game management meeting, and stipends.
i. Discussed and voted on stipends for this system. Concessions manager will receive $400, each assistant will receive $350, and supplies will receive $250. Motion passed 8-0.
NEW BUSINESS
1) Advocacy
a. I still envision a GCCS community wide advocacy panel. This is going to be our major project for the upcoming school year, but first we must start in our own back yard. What can we do to better advocate and recruit parents before September’s meeting? Sept. meeting will be a parent information/recruitment meeting. We need to define:
i. Advocacy’s importance
ii. Booster’s annual tasks
iii. Our strengths
iv. Our concerns
v. How can we better utilize our parents to meet our needs for students?
vi. Any thing else? Welcome reception?
2) Marching Band/Calendar
a. Band Camp was great. The students are working hard, and we’ll be fine.
b. We need to make sure students are here early, not “on time”.
c. Thanks for organizing State Fair. We got nervous as we performed, but it was a good early indication of what will need addressed. We’ve made some changes yesterday, and will be making more soon.
d. We WILL need your help getting on/off the field this year! I’ll be in touch through the students. KC is working on the backdrops, but they’ll be 6 of them, so we’ll need parents on the field with us.
e. The next meeting is Sept. 9
i. Discussed and voted to maintain meetings as the second Tuesday for 08-09 SY. Passed 8-0
f. Calendar: IU Band Day Sept. 6
Items from the floor:
Discussion regarding annual middle school trip, perhaps tying a fundraiser to participation to offset costs. No action was taken.
Discussion regarding the formality of business meetings.
Tuesday, August 12, 2008
July 2008
Booster Meeting: July 8, 2008
REPORTS: Treasurer
There are no minutes from last meeting because we did not have a quorum.
OLD BUSINESS:
1) Officer elections
a. these should have taken place last month, but without a meeting, they were suspended.
b. I’d suggest we suspend the election until the September meeting when attendance is better (this needs a vote)
2) Fundraising
a. Marching band sponsor forms have been sent out. The amounts are lower this year, hoping to get a bigger group of sponsors. Students will receive 10% of each sponsor to their accounts. Forms are due July 25, and have been posted on the website.
b. Two other projects from last month
i. Road block—the idea was to do a roadblock at 403/3 intersection. We would need to find out how to get approval (Charlestown city hall, maybe state…use NWFD contacts). Cindy was to make these contacts. Can someone follow-up?
ii. Car wash—I called Walmart, who still does carwashes, but doesn’t match donations any more. I figured if we aren’t getting the additional donation, we might as well stay local, so I contacted JayC in Charlestown. They have a form that must be filled out and approved at the corporate level, which I have not yet done. Can someone chair this project? We can also call Kmart in Jeff. July 26th or Aug. 9th are both good days.
NEW BUSINESS
1) Fundraising
a. Community grants
i. I applied for a Dick’s Sporting Goods donation for $300.
ii. Walmart has a Community Grant program, with applications at the service desk. The Clarksville store only has $500 left for the year. I thought we may want to apply both there and Scottsburg. We’ll need someone to chair this project.
b. Firemen’s Festival
i. Do we want to have a booth this year to advocate?
ii. (I can’t believe I’m saying this, but) I can try to put something together, we can show off the uniform, take donations/sponsors, etc. Can we get a t.v./dvd set-up?
c. Welcome back concert
i. To follow up on our summer concert, I’d like to host a Welcome Back concert for students. We’ll book a Mom’s Rock School band or two and hold it in the auditorium. I’d like to do it August 22 or 23. We’d also do a small concession, and charge $5 per ticket. Thoughts? We need someone to chair and do the following:
1. Contact Mark Maxwell at Mom’s
2. Ask if a band or two will donate a show to us (or we can offer 20% of the ticket sales)
3. Fill out Building usage form (I can do this)
4. Contact the bands
5. Organize concessions
2) Budget
a. Take a look at the 08-09 budget. It’s based mostly on numbers from last year with very few changes outside of uniforms and Chicago. The addenda explain more detailed costs of marching band and planned fundraisers.
b. The awards banquet is higher because of the anticipated increase in awards costs based on changing the system (more details on this in August?).
c. The staff fee is weird because of the Chicago trip (we paid for one by deducting the cost). Also, part of the second percussion staff is carryover from Mark Tate’s fee from the spring.
d. The good news…it’s in the black!
e. Two things to consider: We may want to think about setting aside savings goals for the three project categories. I put them in, but left them at 0 for now. Also, do we want to invest anything, if only in CDs or an online savings account. Both are paying about 3% right now, and the online savings would be much more liquid (we don’t have to consider this now)
f. After discussion, this will need a vote.
3) Concessions
a. I have a meeting set with Heather to discuss the concession stand this year. I don’t know if she plans to continue to do this or not yet. If not, we’ll need to start looking for someone soon.
b. We have already discussed the possibility of splitting the overall duties across several people. This can be achieved in a few ways, but one model may be 1 overall manager with 3 assistants. These four people will all open and close, but will reduce the load to 2 nights a week. They will be in charge of their own personnel for assigned games, kept in a master book. The overall manager will oversee the other three and remain the contact person for me and Mr. Hobson. I’m sure there are several pros and cons, so let’s figure those out. Pay would be commensurate with responsibilities, so there would be a manager stipend, with an extra for the overall manager, and still a supply stipend (which may or may not be a manager).
4) Advocacy
a. I still envision a GCCS community wide advocacy panel. This is going to be our major project for the upcoming school year, but first we must start in our own back yard. For August, what can we do to better advocate and recruit parents before September’s meeting? Just brainstorm for next month…we have a lot of projects before then .
5) Marching Band/Calendar
a. Band camp is now July 29-Aug 1. I’d like to have the water coolers with water available on the field for the students, if we can, from 9AM-12 and 6 PM-9 if you can help.
b. State Fair will also happen before our next meeting. Can we organize food? I’m sure we’ll be in contact before then!
c. We WILL need your help getting on/off the field this year! I’ll be in touch through the students.
d. The next meeting is August 12 (the night before school starts!).
REPORTS: Treasurer
There are no minutes from last meeting because we did not have a quorum.
OLD BUSINESS:
1) Officer elections
a. these should have taken place last month, but without a meeting, they were suspended.
b. I’d suggest we suspend the election until the September meeting when attendance is better (this needs a vote)
2) Fundraising
a. Marching band sponsor forms have been sent out. The amounts are lower this year, hoping to get a bigger group of sponsors. Students will receive 10% of each sponsor to their accounts. Forms are due July 25, and have been posted on the website.
b. Two other projects from last month
i. Road block—the idea was to do a roadblock at 403/3 intersection. We would need to find out how to get approval (Charlestown city hall, maybe state…use NWFD contacts). Cindy was to make these contacts. Can someone follow-up?
ii. Car wash—I called Walmart, who still does carwashes, but doesn’t match donations any more. I figured if we aren’t getting the additional donation, we might as well stay local, so I contacted JayC in Charlestown. They have a form that must be filled out and approved at the corporate level, which I have not yet done. Can someone chair this project? We can also call Kmart in Jeff. July 26th or Aug. 9th are both good days.
NEW BUSINESS
1) Fundraising
a. Community grants
i. I applied for a Dick’s Sporting Goods donation for $300.
ii. Walmart has a Community Grant program, with applications at the service desk. The Clarksville store only has $500 left for the year. I thought we may want to apply both there and Scottsburg. We’ll need someone to chair this project.
b. Firemen’s Festival
i. Do we want to have a booth this year to advocate?
ii. (I can’t believe I’m saying this, but) I can try to put something together, we can show off the uniform, take donations/sponsors, etc. Can we get a t.v./dvd set-up?
c. Welcome back concert
i. To follow up on our summer concert, I’d like to host a Welcome Back concert for students. We’ll book a Mom’s Rock School band or two and hold it in the auditorium. I’d like to do it August 22 or 23. We’d also do a small concession, and charge $5 per ticket. Thoughts? We need someone to chair and do the following:
1. Contact Mark Maxwell at Mom’s
2. Ask if a band or two will donate a show to us (or we can offer 20% of the ticket sales)
3. Fill out Building usage form (I can do this)
4. Contact the bands
5. Organize concessions
2) Budget
a. Take a look at the 08-09 budget. It’s based mostly on numbers from last year with very few changes outside of uniforms and Chicago. The addenda explain more detailed costs of marching band and planned fundraisers.
b. The awards banquet is higher because of the anticipated increase in awards costs based on changing the system (more details on this in August?).
c. The staff fee is weird because of the Chicago trip (we paid for one by deducting the cost). Also, part of the second percussion staff is carryover from Mark Tate’s fee from the spring.
d. The good news…it’s in the black!
e. Two things to consider: We may want to think about setting aside savings goals for the three project categories. I put them in, but left them at 0 for now. Also, do we want to invest anything, if only in CDs or an online savings account. Both are paying about 3% right now, and the online savings would be much more liquid (we don’t have to consider this now)
f. After discussion, this will need a vote.
3) Concessions
a. I have a meeting set with Heather to discuss the concession stand this year. I don’t know if she plans to continue to do this or not yet. If not, we’ll need to start looking for someone soon.
b. We have already discussed the possibility of splitting the overall duties across several people. This can be achieved in a few ways, but one model may be 1 overall manager with 3 assistants. These four people will all open and close, but will reduce the load to 2 nights a week. They will be in charge of their own personnel for assigned games, kept in a master book. The overall manager will oversee the other three and remain the contact person for me and Mr. Hobson. I’m sure there are several pros and cons, so let’s figure those out. Pay would be commensurate with responsibilities, so there would be a manager stipend, with an extra for the overall manager, and still a supply stipend (which may or may not be a manager).
4) Advocacy
a. I still envision a GCCS community wide advocacy panel. This is going to be our major project for the upcoming school year, but first we must start in our own back yard. For August, what can we do to better advocate and recruit parents before September’s meeting? Just brainstorm for next month…we have a lot of projects before then .
5) Marching Band/Calendar
a. Band camp is now July 29-Aug 1. I’d like to have the water coolers with water available on the field for the students, if we can, from 9AM-12 and 6 PM-9 if you can help.
b. State Fair will also happen before our next meeting. Can we organize food? I’m sure we’ll be in contact before then!
c. We WILL need your help getting on/off the field this year! I’ll be in touch through the students.
d. The next meeting is August 12 (the night before school starts!).
Friday, May 23, 2008
May 2008
Booster Meeting: May 6, 2008
REPORTS: Treasurer, Minutes, Concessions
OLD BUSINESS
1) Uniforms
a. We got hats today! Yeah!
2) Trip—everything is on pace
a. Pre-trip meeting date—May 19 or 22nd at 8 PM (after rehearsal)
b. DISCUSS ANY MORE CONCERNS
c. List is updated on bulletin board
MORE OLD BUSINESS
3) Fundraising
a. Bluegrass concert
i. May 17, 6 PM
ii. Use Fire Station…confirmed with Tim Cochran. Will donate $1 to Crusade from $5 ticket (Suggested donation)
iii. Plan food, parking, advertising, ticket sales
b. Must contact Walmart for carwash date…any time in July
4) Band Banquet
a. May 14th
b. Food: High School........................... Sides/Casseroles
7th-8th Grade..............Drinks (2-Two liters preferred)
6th Grade…..............................Desserts
Awards are ordered
c. RSVPs due Friday
d. Plan chicken, ham, plates/cups/napkins
5) Officer nominations next month…think about this.
6) Calendar
a. Next meeting is June 3
REPORTS: Treasurer, Minutes, Concessions
OLD BUSINESS
1) Uniforms
a. We got hats today! Yeah!
2) Trip—everything is on pace
a. Pre-trip meeting date—May 19 or 22nd at 8 PM (after rehearsal)
b. DISCUSS ANY MORE CONCERNS
c. List is updated on bulletin board
MORE OLD BUSINESS
3) Fundraising
a. Bluegrass concert
i. May 17, 6 PM
ii. Use Fire Station…confirmed with Tim Cochran. Will donate $1 to Crusade from $5 ticket (Suggested donation)
iii. Plan food, parking, advertising, ticket sales
b. Must contact Walmart for carwash date…any time in July
4) Band Banquet
a. May 14th
b. Food: High School........................... Sides/Casseroles
7th-8th Grade..............Drinks (2-Two liters preferred)
6th Grade…..............................Desserts
Awards are ordered
c. RSVPs due Friday
d. Plan chicken, ham, plates/cups/napkins
5) Officer nominations next month…think about this.
6) Calendar
a. Next meeting is June 3
April 2008
Booster Meeting: April 8, 2008
REPORTS: Treasurer, Minutes, Concessions
OLD BUSINESS
1) Rework reward system to numbers based—student officers not finished, will continue work until next month
2) Uniforms
a. Stanbury—everything is sent and being made
3) Trip—everything is on pace
a. Rooming assignments needed for parents
b. Rehearsals will start after spring break, calendar released
c. Pre-trip meeting date needs to be set
NEW BUSINESS
4) Fundraising
a. Bluegrass concert
i. May 17, 6 PM
ii. Do we want to use the firehouse stage or ours? Use Fire Station. May be donate $1 to Crusade from $5 ticket
iii. Plan food, parking, advertising, ticket sales (committee to do this)
b. Brochure sale—money due Friday, made about $2600 (not sure if can be done annually)
c. Jamboree concessions—thanks to Cindy
5) Band Banquet
a. Possible dates
b. Food: High School........................... Sides/Casseroles
7th-8th Grade.........................................Desserts
6th Grade…........Drinks (2-Two liters preferred)
c. Plan other details
6) Concert/Lock-in
a. Plan food, overnight help
b. Middle school/jazz/percussion will change to May 13
7) Marching Band
a. Calendar/info is released
b. We will be based out of the elementary and field
i. Will stay on field most of season
ii. Will work on budget
iii. Concerns with trailer
iv. Backdrop design ideas
8) Calendar
a. Next meeting is May 6
REPORTS: Treasurer, Minutes, Concessions
OLD BUSINESS
1) Rework reward system to numbers based—student officers not finished, will continue work until next month
2) Uniforms
a. Stanbury—everything is sent and being made
3) Trip—everything is on pace
a. Rooming assignments needed for parents
b. Rehearsals will start after spring break, calendar released
c. Pre-trip meeting date needs to be set
NEW BUSINESS
4) Fundraising
a. Bluegrass concert
i. May 17, 6 PM
ii. Do we want to use the firehouse stage or ours? Use Fire Station. May be donate $1 to Crusade from $5 ticket
iii. Plan food, parking, advertising, ticket sales (committee to do this)
b. Brochure sale—money due Friday, made about $2600 (not sure if can be done annually)
c. Jamboree concessions—thanks to Cindy
5) Band Banquet
a. Possible dates
b. Food: High School........................... Sides/Casseroles
7th-8th Grade.........................................Desserts
6th Grade…........Drinks (2-Two liters preferred)
c. Plan other details
6) Concert/Lock-in
a. Plan food, overnight help
b. Middle school/jazz/percussion will change to May 13
7) Marching Band
a. Calendar/info is released
b. We will be based out of the elementary and field
i. Will stay on field most of season
ii. Will work on budget
iii. Concerns with trailer
iv. Backdrop design ideas
8) Calendar
a. Next meeting is May 6
Thursday, April 3, 2008
March 2008
REPORTS: Treasurer, Minutes, Concessions
OLD BUSINESS
1) Rework reward system to numbers based—student officers not finished, will continue work until next month
2) Uniforms
a. Stanbury—everything is sent and being made
b. Thank you notes to Mr. Ledbetter, Bank
c. Need to pay net to Butler music by spring break
3) Guard
a. Need to pay Lacey (net of season)
b. Won Class B two more times
c. Finals is Saturday, take the court at 1:38 at Center Grove
d. Outstanding season!!!
4) Trip—everything is on pace
a. Review numbers, options with bus/van
b. Sent notes out to remind
c. Purdue has confirmed
d. Verbal confirmation from Cubs
e. Price adjustment
f. Rooming assignments before Spring Break
g. Rehearsals will start after spring break, calendar soon
h. Comps—staff (payment for work), Bielefelds-1 from Bielefeld
NEW BUSINESS
5) Fundraising
a. Bluegrass concert
i. May 17
ii. We can plan next month, but please gather ideas
iii. Do we want to use the firehouse stage or ours? Use Fire Station. May be donate $1 to Crusade from $5 ticket
b. Brochure sale—finished today
i. $1800 guaranteed, mostly to Chicago
ii. Will refund anyone who made more than trip & paid cash
iii. Non-Chicago, 50% goes to accounts
iv. Will only do again on next trip, I hope!
c. Jamboree concessions—April 4
6) Concert/Lock-in
a. Like last year, HS concert will be joint with Morristown HS
b. Middle school/jazz/percussion will change to May TBA
c. Will need help again with overnight (shifts)
d. Can we buy food for the event? (needs vote)
7) Marching Band
a. Will try to have calendar set by next meeting
b. Working on instrumentation, please talk it up
c. Show has been announced on website
i. introduce concept/music
ii. Get help with props, instrument needs
8) Calendar
a. Next meeting is April 8 (not 1st because of Jamboree)
OLD BUSINESS
1) Rework reward system to numbers based—student officers not finished, will continue work until next month
2) Uniforms
a. Stanbury—everything is sent and being made
b. Thank you notes to Mr. Ledbetter, Bank
c. Need to pay net to Butler music by spring break
3) Guard
a. Need to pay Lacey (net of season)
b. Won Class B two more times
c. Finals is Saturday, take the court at 1:38 at Center Grove
d. Outstanding season!!!
4) Trip—everything is on pace
a. Review numbers, options with bus/van
b. Sent notes out to remind
c. Purdue has confirmed
d. Verbal confirmation from Cubs
e. Price adjustment
f. Rooming assignments before Spring Break
g. Rehearsals will start after spring break, calendar soon
h. Comps—staff (payment for work), Bielefelds-1 from Bielefeld
NEW BUSINESS
5) Fundraising
a. Bluegrass concert
i. May 17
ii. We can plan next month, but please gather ideas
iii. Do we want to use the firehouse stage or ours? Use Fire Station. May be donate $1 to Crusade from $5 ticket
b. Brochure sale—finished today
i. $1800 guaranteed, mostly to Chicago
ii. Will refund anyone who made more than trip & paid cash
iii. Non-Chicago, 50% goes to accounts
iv. Will only do again on next trip, I hope!
c. Jamboree concessions—April 4
6) Concert/Lock-in
a. Like last year, HS concert will be joint with Morristown HS
b. Middle school/jazz/percussion will change to May TBA
c. Will need help again with overnight (shifts)
d. Can we buy food for the event? (needs vote)
7) Marching Band
a. Will try to have calendar set by next meeting
b. Working on instrumentation, please talk it up
c. Show has been announced on website
i. introduce concept/music
ii. Get help with props, instrument needs
8) Calendar
a. Next meeting is April 8 (not 1st because of Jamboree)
Friday, February 8, 2008
February 2008
Booster Meeting: February 5, 2008
REPORTS: Treasurer, Minutes, Concessions
OLD BUSINESS
1)Rework reward system to numbers based—student officers present by March?
2)Trip—no new updates, everything is on pace
a.Review numbers
b.Sent notes out to remind
c.Waiting on Purdue
d.Rooming assignments before Spring Break
3)Guard
a.Need to pay Lacey (2 or 3?)
b.Won Class B, next show is Scottsburg
c.Need help for BB game, Northview (March 1)
4)Uniforms
a.Stanbury—calendar is on target
b.Need to get PO to Stanbury
c.Approval expected from Board at Feb. meeting
d.Thank you notes after money is given
e.Students were measured
NEW BUSINESS
5)Fundraising
a.Bluegrass concert—working with Robb on date
i.April 19, May 10, May 17
ii.We can plan after date is set
b.Brochure sale-$2000 guaranteed, ECA donation
6)Advocacy
a.What can we do to better advocate?
b.How can we strengthen our organization? (a new year’s resolution of sorts)
c.There was lots of discussion about the renovation plans. The Boosters will make some contacts and attempt to be more involved in the auditorium plans. There was much concern about the performance space.
7)Calendar
a.Pep Band Senior night Feb. 22
b.Next meeting is March 4
REPORTS: Treasurer, Minutes, Concessions
OLD BUSINESS
1)Rework reward system to numbers based—student officers present by March?
2)Trip—no new updates, everything is on pace
a.Review numbers
b.Sent notes out to remind
c.Waiting on Purdue
d.Rooming assignments before Spring Break
3)Guard
a.Need to pay Lacey (2 or 3?)
b.Won Class B, next show is Scottsburg
c.Need help for BB game, Northview (March 1)
4)Uniforms
a.Stanbury—calendar is on target
b.Need to get PO to Stanbury
c.Approval expected from Board at Feb. meeting
d.Thank you notes after money is given
e.Students were measured
NEW BUSINESS
5)Fundraising
a.Bluegrass concert—working with Robb on date
i.April 19, May 10, May 17
ii.We can plan after date is set
b.Brochure sale-$2000 guaranteed, ECA donation
6)Advocacy
a.What can we do to better advocate?
b.How can we strengthen our organization? (a new year’s resolution of sorts)
c.There was lots of discussion about the renovation plans. The Boosters will make some contacts and attempt to be more involved in the auditorium plans. There was much concern about the performance space.
7)Calendar
a.Pep Band Senior night Feb. 22
b.Next meeting is March 4
Thursday, January 24, 2008
January 2008
Booster Meeting: January 7, 2008
REPORTS: Treasurer, Minutes, Concessions
OLD BUSINESS
1) Rework reward system to numbers based—something we can get the student officers to work on-in process
2) Trip—no new updates, everything is on pace
a. Got numbers from Debbie, will send notices of payments due
3) Guard
a. 80% of show is on court
b. Still sticking to budget
c. Need to pay Lacey
4) Uniforms
a. Stanbury—calendar is on target
i. Follow-up on concerns from Midwest
ii. Will get sizes by end of January
iii. Pat will be at meeting next Tuesday
b. FJ Miller design is being produced, will get price with sample
i. I did not like the design as well, not unique
ii. Price is tempting, but I believe we are getting a better product
c. Financing plan
i. NW State Bank--$1500 was proposed
ii. Meijer is submitted
iii. Bales—letter was sent, need to follow-up with Trent
iv. Other businesses
v. Mr. Ledbetter contribution of $3000, letter of support
vi. School board—packets to include price list, sketch, PowerPoint, letter from Mr. Ledbetter, official proposal from Carrie
vii. Look at presentation to the board
viii. Concern with numbers, might look at 40 instead, can we put up to 15%?
NEW BUSINESS
5) Advocacy
a. What can we do to better advocate?
b. How can we strengthen our organization? (a new year’s resolution of sorts)
6) Fundraising
a. Time period for a bluegrass concert? Mid-March was decided. We'll look at the calendar.
b. Do we want to plan it next month (because of our board stuff this month?)
c. Accepted proposal of concession items from McCormick family
7) Calendar
a. Pep Band is busy, 1/8, 1/11, 1/24
b. Next meeting is February 5
REPORTS: Treasurer, Minutes, Concessions
OLD BUSINESS
1) Rework reward system to numbers based—something we can get the student officers to work on-in process
2) Trip—no new updates, everything is on pace
a. Got numbers from Debbie, will send notices of payments due
3) Guard
a. 80% of show is on court
b. Still sticking to budget
c. Need to pay Lacey
4) Uniforms
a. Stanbury—calendar is on target
i. Follow-up on concerns from Midwest
ii. Will get sizes by end of January
iii. Pat will be at meeting next Tuesday
b. FJ Miller design is being produced, will get price with sample
i. I did not like the design as well, not unique
ii. Price is tempting, but I believe we are getting a better product
c. Financing plan
i. NW State Bank--$1500 was proposed
ii. Meijer is submitted
iii. Bales—letter was sent, need to follow-up with Trent
iv. Other businesses
v. Mr. Ledbetter contribution of $3000, letter of support
vi. School board—packets to include price list, sketch, PowerPoint, letter from Mr. Ledbetter, official proposal from Carrie
vii. Look at presentation to the board
viii. Concern with numbers, might look at 40 instead, can we put up to 15%?
NEW BUSINESS
5) Advocacy
a. What can we do to better advocate?
b. How can we strengthen our organization? (a new year’s resolution of sorts)
6) Fundraising
a. Time period for a bluegrass concert? Mid-March was decided. We'll look at the calendar.
b. Do we want to plan it next month (because of our board stuff this month?)
c. Accepted proposal of concession items from McCormick family
7) Calendar
a. Pep Band is busy, 1/8, 1/11, 1/24
b. Next meeting is February 5
December 2007
Booster Meeting: December 11, 2007
REPORTS: Treasurer, Minutes, Concessions
OLD
1) Uniforms
a. design sample from Stanbury is in
b. FJ Miller design is being produced, should have sketches soon, discuss with both at Midwest
c. Fundraising ideas
i. NW State Bank
ii. Meijer is submitted
iii. H/R Block (Debbie)
iv. Bales—letter to be sent
v. School Board
vi. Brainstorm new ideas
2) Jackets—thanks to Nancy for taking the lead
a. Need to order Hobie, Charlotte? Decided Hobie, not Charlotte
b. Rework reward system to numbers based—something we can get the student officers to work on. This will be started with student leadership.
3) Trip—no new updates
a. Get numbers from Debbie
4) Guard
a. 8 girls after all said and done
b. Steve and Lacey are doing wonderfully, the show is “You Can’t Stop the Beat” from Hairspray
c. Working within budget, borrowing stuff from Scottsburg, goal is tarp in 2009
NEW
5) Advocacy
a. What can we do to better advocate?
b. How can we strengthen our organization? (a new year’s resolution of sorts)
6) Schedule recommendation will be made this evening
a. My preference—anything that allows MS to be seen more often
b. This is exactly why our boosters need to be strong advocates
7) Calendar
a. Pep Band Friday and Jan. 3
b. Thanks for support at Concert
c. 9 Solos and 4 Ensembles for S/E in January
d. Senior shirt orders due on Friday
e. Set meeting with Brian Jones (maybe in January meeting)
f. Set meeting with NW State Bank
g. Next meeting is January 8
REPORTS: Treasurer, Minutes, Concessions
OLD
1) Uniforms
a. design sample from Stanbury is in
b. FJ Miller design is being produced, should have sketches soon, discuss with both at Midwest
c. Fundraising ideas
i. NW State Bank
ii. Meijer is submitted
iii. H/R Block (Debbie)
iv. Bales—letter to be sent
v. School Board
vi. Brainstorm new ideas
2) Jackets—thanks to Nancy for taking the lead
a. Need to order Hobie, Charlotte? Decided Hobie, not Charlotte
b. Rework reward system to numbers based—something we can get the student officers to work on. This will be started with student leadership.
3) Trip—no new updates
a. Get numbers from Debbie
4) Guard
a. 8 girls after all said and done
b. Steve and Lacey are doing wonderfully, the show is “You Can’t Stop the Beat” from Hairspray
c. Working within budget, borrowing stuff from Scottsburg, goal is tarp in 2009
NEW
5) Advocacy
a. What can we do to better advocate?
b. How can we strengthen our organization? (a new year’s resolution of sorts)
6) Schedule recommendation will be made this evening
a. My preference—anything that allows MS to be seen more often
b. This is exactly why our boosters need to be strong advocates
7) Calendar
a. Pep Band Friday and Jan. 3
b. Thanks for support at Concert
c. 9 Solos and 4 Ensembles for S/E in January
d. Senior shirt orders due on Friday
e. Set meeting with Brian Jones (maybe in January meeting)
f. Set meeting with NW State Bank
g. Next meeting is January 8
November 2007
The meeting minutes were compiled by Mr. Kahl (Get well, soon, Faith!).
Reports were given from treasurer, minutes were read.
Old business:
Uniforms-updated the design, contacted Brian Jones, contacted FJMiller for a counterbid, contacted Meijer about grant, need to contact New Wash State Bank.
Jackets-ordered by Nancy for December concert
Trip-Sunday was approved, will be confirmed with Purdue in January. We're still not sure on the Cubs or Sox, depending on schedules, which aren't released until February. We'll find an alternative if neither is available.
New business:
Guard-new instructors are Lacey Nauman, Amber Sampson, and Steve Nauman
We have 8 students in the group. We'll perform on February 22nd at a game.
The calendar was reviewed. The next meeting is set for December 11.
Reports were given from treasurer, minutes were read.
Old business:
Uniforms-updated the design, contacted Brian Jones, contacted FJMiller for a counterbid, contacted Meijer about grant, need to contact New Wash State Bank.
Jackets-ordered by Nancy for December concert
Trip-Sunday was approved, will be confirmed with Purdue in January. We're still not sure on the Cubs or Sox, depending on schedules, which aren't released until February. We'll find an alternative if neither is available.
New business:
Guard-new instructors are Lacey Nauman, Amber Sampson, and Steve Nauman
We have 8 students in the group. We'll perform on February 22nd at a game.
The calendar was reviewed. The next meeting is set for December 11.
Subscribe to:
Posts (Atom)