January 2009

REPORTS:
1) Minutes
The motion was made by Nancy Richter, seconded by Debbie Crace, and approved unanimously.
2) Treasurer
a. Report given: $9,140 is the current balance. This balance does include the $4,800 given by Judge Fleece for the equipment trailer.
b. Concessions were discussed. Amy Baird will open the concessions the weeks that Debbie Crace is unable to do so.

OLD BUSINESS:
1) Fundraising
a. Wal-Mart’s community grants—no update
b. Trailer (8.5’x16’)—things to do:
i. Discussion held on type/size of trailer. Doug Sawyer has been/will be looking for a trailer. David Kahl is also going to look for a satisfactory trailer.
ii. Brian Jones has been contacted to paint the trailer.
iii. Janice is looking into the licensing and insurance.
iv. After we get the trailer, we will ask Mr. Ledbetter about storage.
c. Rock Concert: January 16th. Tonja Brading has secured 2 groups.
i. We will have concessions. Cokes and candy will be sold. Mr. Kahl will ask each band student to bring in a 12-pack of canned soft drinks to sell at the concessions. Water will also be sold. Everything will be a dollar.
ii. Tickets will be $5 at the door.
iii. Students will be asked to work. There will be twenty different jobs for them to sign up for. If they work, they will get in the dance free.
iv. Bands are donating time and will keep merchandise sales.
2) After Prom agreement: accepted by AfterProm. The dates they will sell sandwiches are: January 23, February 7, and February 24.
3) WinterGuard
a. Season begins January 24 at Danville. Performance time before noon.
b. They had a successful camp, staying within budget.

NEW BUSINESS
1) Fundraising:
a. January 13—Brochure sale starts—Jewelry/Chocolate.
i. Surprised at success of last year, so we’ll try it again.
ii. School fundraiser, not boosters.
2) Charlestown game—I won’t be here, kids want to play. Cindy Combs will help organize/lock up/etc.
3) Calendar: Pep Band next two Saturdays.
4) Items from the floor
a. The next meeting is February 10th at 7:00.

MEETING ADJOURNED.