September 2011

September 13, 2011

REPORTS:

1)       Minutes:  the motion was made by Diana Yingst, seconded by Debbie Crase, and approved unanimously to start the meeting and approve the August minutes.

2)       Treasurer:  current balance approximately $6,205.00.  Approximately $3,000 came in, but had to pay out $6,000 mainly due to marching season.  Expense report provided using charms.     

OLD BUSINESS:

1)       Marching Band:  Appreciation to Booster Parents for all the help. 

2)       Trip for Marching and Concert Band

a.        Location:  Canada – Montreal and Quebec.  Passports will be needed. 

b.       Proposal:  Needs approval from the board, October Parent Meeting on trip (need 48-50 kids/parents/relatives to commit)

c.        Timeline:  June 10-15^th, schedule can be adjusted and tweaked, some flexibility 

d.       Payment Options:  proposed schedule is flexible and management of money is to be decided (band or trip organizers).  Fundraisers will be done for the kids such as a selling project and concession money that kids earn can also apply. 

NEW BUSINESS:

1)       Fundraising:  Halloween Dance October 28th

a.        DJ:   Debbie knows someone who may donate his time/skills

b.       Decorations:  To be assigned

c.        Organization of Kids:  to be assigned

d.       Tickets:  to be assigned

2)       Concessions

a.        Equipment:  several new items

b.       Sign up:  sheet outside concession stand

CALANDAR:

1)       First March Contest:  Saturday September 3^rd. 

2)       September 10^th:  Columbus North

3)       September 17^th:  Paoli

4)       September 24^th:  Floyd Central

5)       October 1^st:  District at Columbus East

6)       October 8^th:  Warren Central and Center Grove in Indianapolis

7)       October 15^th:  Regional at Evansville Central

8)       October 22^nd:  Semi-State at Franklin

The motion was made by Diana Yingst, seconded by Kay Dieterten, and approved unanimously to adjourn the meeting.  The next meeting is October 4, 2011, at 6:00 p.m.

August 2011

REPORTS:

1)       Minutes:  the motion was made by Diana Yingst, seconded by Amy Baird, and approved unanimously to start the meeting and approve the July minutes.

2)       Treasurer:  July ending balance approximately $6,200, August balance approximately $4,800 with several deposits to make.    

OLD BUSINESS:

1)       Marching Band

a.        Students:  Total of 25 by current count

b.       Fees:   T-shirt and Sponsorship Deadline Coming Due

c.        Music:  Theme of Edgar Allen Poe

d.       Props:  being constructed by Leigh Ann and Kenneth Peters

e.       Uniforms:  only a few kids left to make sure Uniforms fit.  All Uniforms and Hats have been cleaned

2)       Marching and Concert Band

a.        Trip for Kids:  discussion on possible trip destinations. 

NEW BUSINESS:

1)       Marching Band

a.        T-Shirts:  Deadline for money coming due.  T-shirt Design by Carly Yingst.

b.       Sponsorships:  Deadline for money coming due (8/12)

b.       Props:  Cart set-up/design being evaluated by Matt.  Keyboards this year. 

c.        Car Wash:  Tentatively set for 8/27 from 9:00 a.m. to 12:00.  Location is Charlestown JayC.  Discussion on liability issue.

d.       Contests:  1^st contest Saturday, 9/03.  Discussed food, at this contest pizza party part of their participation.  Can provide food at school before we leave.

2)       Marching and Concert Band

a.        Trip for Kids:  Diana Yingst to supply suggested list of destinations to gather costs.  Destination to be determined after received such information.

3)       Concessions

a.        Start up money:  $1,200

b.       Amounts Charged on Various Items:  discussed.  Diane Yingst, Amy Baird, and Debbie Crase to help determine best sales plan.  Candy bars will be raised to $1.00, and discussion on doing more combo meals. 

c.        Repairs:  Freezer (will use Home Economics freezer in interim), Popcorn Machine (tweaking), Pretzel Machine (tweaking). 

d.       New Items:  Cheese Pump, Electric Skillet

e.       Start of Season:  appears 1^st volleyball game is 8/23. 

CALANDAR:

1)       First March Contest:  Saturday September 3^rd. 

2)       September 10^th:  Columbus North

3)       September 17^th:  Paoli

4)       September 24^th:  Floyd Central

5)       October 1^st:  District at Columbus East

6)       October 8^th:  Warren Central and Center Grove in Indianapolis

7)       October 15^th:  Regional at Evansville Central

8)       October 22^nd:  Semi-State at Franklin

The motion was made by Diana Yingst, seconded by Amy Baird, and approved unanimously to adjourn the meeting.  The next meeting is September 6, 2011, at 6:00 p.m.