Booster Meeting: September 9, 2008
The business meeting was held after the reception to welcome new boosters.
REPORTS: Treasurer, Concessions
OLD BUSINESS:
1) Officer elections
a. Nominations from the floor
i. Officers for the Boosters shall be elected from the membership and shall consist of President, Vice-President, Secretary, and Treasurer. The President shall preside over meetings of the Boosters and shall have the power to appoint committees to oversee the normal business of the Booster organization. The Vice-President shall preside over meetings in the absence of the President and shall perform other duties as assigned by the President. The Secretary shall keep minutes of the meetings of the Boosters and handle all correspondence for the organization. The Treasurer shall keep the financial records of the organization and make monthly reports to the membership.
b. Voting
The following officers were elected unanimously 5-0:
Janice Embry-President
Amy Beard-Vice President
Elaine McKim-Secretary
Debbie Crase-Treasurer
2) Concessions
a. Up and running. Contact Debbie, or Cindy to work
b. We received a resignation letter from Heather Walter. We now have 2 positions available on the management team. A reminder was given that these are stipend positions.
3) Fundraising
a. We need someone to contact Walmart’s about community grants
b. Any further ideas (we’ll discuss and plan Battle of the Band next month)
NEW BUSINESS
1) Marching Band
a. Equipment trailer: Ryder truck has discounted truck to $70/unlimited mileage for 26’. Should we use it all season, taking from the transportation budget? Discussion (no need to vote because it’s in the budget)
b. Thanks to KC for working on the backdrops and getting those together.
c. Thanks to everyone at IU for making it a great day for the kids.
d. Contests will need food, help, and support. Come Thursday evening at 8:30 to help learn.
e. Calendar: Columbus North is Saturday, then rest of season.
2) Items from the floor
a. The next meeting is October 7
b. After officer elections, the new executive board decided to move and approve meetings to be the first Tuesday of the month. This is a change from last month. Motion passed 5-0.
Wednesday, September 10, 2008
Tuesday, September 9, 2008
August 2008
Booster Meeting: September 9, 2008
REPORTS: Treasurer, Concessions
OLD BUSINESS:
1) Officer elections
a. Nominations from the floor
b. Voting
2) Concessions
a. Discussed with Heather, plan is to have split the overall duties across several people: 1 overall manager with 2-3 assistants. These three people will all open and close, but will reduce the load to 2 nights a week. They will be in charge of their own personnel for assigned games, kept in a master book. The overall manager will oversee the other three and remain the contact person for me and Mr. Hobson. Pay would be commensurate with responsibilities, so there would be a manager stipend, with an extra for the overall manager, and still a supply stipend (which may or may not be a manager).
b. Further discussion/implementation, including defined responsibilities, game management meeting, and stipends.
i. Discussed and voted on stipends for this system. Concessions manager will receive $400, each assistant will receive $350, and supplies will receive $250. Motion passed 8-0.
NEW BUSINESS
1) Advocacy
a. I still envision a GCCS community wide advocacy panel. This is going to be our major project for the upcoming school year, but first we must start in our own back yard. What can we do to better advocate and recruit parents before September’s meeting? Sept. meeting will be a parent information/recruitment meeting. We need to define:
i. Advocacy’s importance
ii. Booster’s annual tasks
iii. Our strengths
iv. Our concerns
v. How can we better utilize our parents to meet our needs for students?
vi. Any thing else? Welcome reception?
2) Marching Band/Calendar
a. Band Camp was great. The students are working hard, and we’ll be fine.
b. We need to make sure students are here early, not “on time”.
c. Thanks for organizing State Fair. We got nervous as we performed, but it was a good early indication of what will need addressed. We’ve made some changes yesterday, and will be making more soon.
d. We WILL need your help getting on/off the field this year! I’ll be in touch through the students. KC is working on the backdrops, but they’ll be 6 of them, so we’ll need parents on the field with us.
e. The next meeting is Sept. 9
i. Discussed and voted to maintain meetings as the second Tuesday for 08-09 SY. Passed 8-0
f. Calendar: IU Band Day Sept. 6
Items from the floor:
Discussion regarding annual middle school trip, perhaps tying a fundraiser to participation to offset costs. No action was taken.
Discussion regarding the formality of business meetings.
REPORTS: Treasurer, Concessions
OLD BUSINESS:
1) Officer elections
a. Nominations from the floor
b. Voting
2) Concessions
a. Discussed with Heather, plan is to have split the overall duties across several people: 1 overall manager with 2-3 assistants. These three people will all open and close, but will reduce the load to 2 nights a week. They will be in charge of their own personnel for assigned games, kept in a master book. The overall manager will oversee the other three and remain the contact person for me and Mr. Hobson. Pay would be commensurate with responsibilities, so there would be a manager stipend, with an extra for the overall manager, and still a supply stipend (which may or may not be a manager).
b. Further discussion/implementation, including defined responsibilities, game management meeting, and stipends.
i. Discussed and voted on stipends for this system. Concessions manager will receive $400, each assistant will receive $350, and supplies will receive $250. Motion passed 8-0.
NEW BUSINESS
1) Advocacy
a. I still envision a GCCS community wide advocacy panel. This is going to be our major project for the upcoming school year, but first we must start in our own back yard. What can we do to better advocate and recruit parents before September’s meeting? Sept. meeting will be a parent information/recruitment meeting. We need to define:
i. Advocacy’s importance
ii. Booster’s annual tasks
iii. Our strengths
iv. Our concerns
v. How can we better utilize our parents to meet our needs for students?
vi. Any thing else? Welcome reception?
2) Marching Band/Calendar
a. Band Camp was great. The students are working hard, and we’ll be fine.
b. We need to make sure students are here early, not “on time”.
c. Thanks for organizing State Fair. We got nervous as we performed, but it was a good early indication of what will need addressed. We’ve made some changes yesterday, and will be making more soon.
d. We WILL need your help getting on/off the field this year! I’ll be in touch through the students. KC is working on the backdrops, but they’ll be 6 of them, so we’ll need parents on the field with us.
e. The next meeting is Sept. 9
i. Discussed and voted to maintain meetings as the second Tuesday for 08-09 SY. Passed 8-0
f. Calendar: IU Band Day Sept. 6
Items from the floor:
Discussion regarding annual middle school trip, perhaps tying a fundraiser to participation to offset costs. No action was taken.
Discussion regarding the formality of business meetings.
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