REPORTS:
1) Minutes: The motion was made by Debbie Crase, seconded by Leigh Ann Peters, and approved unanimously to approve the April minutes.
2) Treasurer: The balance as of 3 May was $9,689.30. After the flowers are paid for, the balance will be $7,500.
OLD BUSINESS:
1) Strategic Planning
a. Do we need to change/refine how we deliver our message to the following groups?
Greater Clark County School System – through media and email
Parents – Provide updates prior to concerts possibly have a walk in the fall; deliver the message through Charms, emails, letters.
Students – through messages to send home. Possibly have an activity board and post pictures/stories. Also adding articles to the school newspaper or have a band newsletter. Share the fun things that the band does.
b. Next month: Draft a Value Proposition
2) Flower fundraiser:
a. We reviewed the sales: 212 items sold (profit $1696) this is down from last year. Next year the sale will launch earlier, have the sale last longer, and offer a larger selection.
b. We will organize the flowers on Oaks Day. Meet at the Feed Store at 1:00. Deliver Derby day from 9-12.
c. Bats game will be on May 27. Ticket orders are due by the May 11.
NEW BUSINESS
1) Banquet:
a. Date is set for June 2.
b. Awards order is started.
c. Food plan, high school – sides/casseroles, 7th and 8th grade – desserts, 6th grade – 2 2-liters
d. Boosters will provide: 200 pieces of chicken, 75 each of turkey and ham sandwiches.
e. Boosters will also provide 2 gallons of green beans, corn, and baked beans.
2) Grants
a. Southern Indiana Youth Boosters have offered an interview May 15 at 3:00. The interview will be at the Charlestown Civic Center. We applied for $4,000. Officers needed to attend.
3) Charity Basketball Game (Alumni): Pennies for Life
a. June 4, time TBA
b. Concessions needed. The motion was made by Amy Baird, seconded by Kay Dieterlen, and approved unanimously to offer concessions for the game and donate partial proceeds after expenses to the “Pennies for Life”. Concessions offered will be: canned cokes, biggie hot dogs, popcorn, and possibly candy.
4) Officer Elections:
A. Dianna Yingst will serve as President.
B. Amy Baird will serve as Vice President.
C. Debbie Crase will serve as Treasurer.
d. Secretary will be decided at the June meeting.
5) Marching Band:
a. Information has been given to the students and is due May 20.
b. Payment of $100 is due July 11 or set up a payment plan.
c. Practice will start July 7; Fireman’s parade is July 23. Season starts Labor Day weekend.
CALENDAR
1) High School/Jazz Band Spring Concert is May 13
2) Middle School Spring Concert is May 17
3) Recruit/rental night is May 19
4) Jazz tour is May 26
5) Bats game is May 27
6) Graduation is June 11, 4:00 p.m.
7) Items from the floor
The motion was made by Leigh Ann Peters, seconded by Elaine McKim, and approved unanimously to adjourn the meeting.
The next meeting is June 7, 2011 at 6:00 PM.
