Booster Meeting: May 5, 2009
REPORTS:
1) Minutes
The motion was made by Nancy Richter, seconded by Debbie Crase, and approved unanimously to approve the April minutes.
2) Treasurer
There was $13,160 in the bank account at the end of April. All concessions have been paid.
OLD BUSINESS:
1) Trailer
a. Trailer is in, picked up on Friday and is currently at the Crase’s house. The walls of the trailer are ¾ inch plywood—very sturdy.
b. The next steps are to submit a gift form to Greater Clark and contact Tricia Spellman about licensing
c. Brian Jones has been contacted about painting our lettering. We’re working on a design for this. The writing will say “New Washington Band and Guard”. There will be spaces for sponsors on the trailer. These will possibly be on magnets so it can be changed as sponsors change.
2) Fundraising
a. Krispy Kreme sale was a success. We made $760.
b. Begin thinking about our presence (advocacy) at Firemen’s Festival and other summer fundraisers (sponsors, car wash, etc.)
c. The paperwork to apply to the three Wal-Marts in the local area for grants must be resubmitted due to a new form.
3) Band Banquet
a. Most awards are ordered, except for seniors/plaques
b. Date will be Tuesday, May 26th at 6:30.
c. Planning:
High School...........................Sides/Casseroles
7th-8th Grade.....Drinks (2-Two liters preferred)
6th Grade…...........................................Desserts
Nancy Richter will order the meats (chicken/sandwiches).
Debbie Crase will provide the plates, forks, napkins.
4) Student Accounts
a. A document was drafted concerning the Student Accounts.
b. The motion was made by Elaine McKim, seconded by Nancy Richter, and approved unanimously to approve the student account document with no changes. This document will be added to the band handbook under the booster section.
NEW BUSINESS
1) Officer Elections
a. A letter was sent home with the students asking for nominations/participation.
b. Nominations are being accepted from the floor.
c. Elections: The motion was made by Kay Dieterlen, seconded by Ron Richter, and approved unanimously to elect the following individuals:
President – Janice Embry
Vice President – Nancy Richter
Secretary – Elaine McKim
Treasurer – Debbie Crase
2) Calendar:
a. The High School band earned a Gold Rating at the ISSMA contest.
b. A party was held at the Crase’s in April.
c. Concert is Friday, May 8th.
d. The Jazz Band will play at the re-dedication of the Middle/High School on May 17th.
3) Marching Band
a. Dates and sign-ups are still available on door and on website.
b. Mr. Kahl will present the Marching Band portion of the budget at the June meeting.
c. We are looking for someone to pull the trailer. We have a lead.
4) Items from the floor
a. There is a Booster workshop at Marion College in Indianapolis on May 16th. It will be held from 9:00-3:00. The workshop will be about new and established booster organizations.
The motion was made by Elaine McKim, seconded by Julie Fugate, and approved unanimously to adjourn the meeting.
The next meeting is June 2 at 6:00 PM.
