May 2012

REPORTS:

•     Minutes:  the motion was made by Amy Baird , seconded by Diana Yingst, and approved unanimously to start the meeting and approve the April minutes.

•     Treasurer:  At end of concessions will sell final cases for $10-15 to deplete stock.  Didn't make as much as last year.  Need to look at selling prices.

OLD BUSINESS:

•     Fundraising:  Flower Sale: 

-          Sales:  131 items sold (212 last year), for a profit of $1,048

-          Pick-Up:  Debbie Crase to pick-up on Friday

-          Delivery:  Saturday at School from 9:00 a.m. to 12:00 noon

-          Reward:  Bats game on 5/26, forms due by Thursday

               

•     Review of Booster Management

                -               This Month:  e-mail list of responsibilities to Amy Baird

                -               Next Month:  priority is to develop strategic plan to identify GCCS and Booster financial responsibilities by June 2012, and present to GCCS Administration by November 2012

•     Trip:

                -               Canada Trip:  interest low

                -               Alternative Trip:  survey at banquets regarding cost/destination

NEW BUSINESS:

•     Banquet: 

                -               Date:  May 23rd, Wednesday

                -               Awards:  order started

                -               Food:  plan is High School sides/casseroles, 7th and 8th graded deserts, 6th grade 2-liters, Boosters to provide 200 pieces of chicken, 75 turkey sandwiches, 75 ham sandwiches, 2 gallons of green beans/corn/bakes beans.

                -               Fair Share Reward:  needs ideas for donation of prize (Holiday World, Olive Garden, etc.)

                -               Survey:  Interest for band trip and interest in volunteering

•     Marching Band:

                -               Calendar:  Reviewed

                -               Sign-up:  forms due 5/18

•     Officer Elections:  Election results are no change in officers

•     Fundraising:  ideas discussed (donations, fair share payments, concessions, etc.)

CALENDAR:

May 11:  HS/Jazz Band Concert

May 15:  MS/Percussion Concert

May 22:  Jazz Tour

May 22:  6th Grade Rental

June 2:  Graduation at 10 a.m.

July 5:  March Band Start

The motion was made by Debbie Crase, seconded by Diana Yingst, and approved unanimously to adjourn the meeting. 

The next meeting is May 29, 2012, at 6:00 p.m.

April 2012

REPORTS:

1)       Minutes:  the motion was made by Amy Baird , seconded by Diana Yingst, and approved unanimously to start the meeting and approve the January minutes.

2)       Treasurer:  balance of $4,400

OLD BUSINESS:

1)       Fundraising:  Flower Sale dates moved.  Delivery in May

NEW BUSINESS:

1)    Review of Booster Management::  Officer Responsibilities:  Discussed

2)       Officer Nominations:  April, 2012

3)       Officer Elections:  May, 2012

4)       Concessions:  Donation of Leftover Concession Food to Cancer Benefit in May

5)       Banquet:  Discussion of Sign-Up Lists Available to Parents

The motion was made by Debbie Crase, seconded by Diana Yingst, and approved unanimously to adjourn the meeting. 

The next meeting is May 1, 2012, at 6:00 p.m.

March 2012

Booster Meeting March 7, 2012

REPORTS:

1)       Minutes:  the motion was made by Diana Yingst, seconded by Amy Baird, and approved unanimously to start the meeting and approve the January minutes.

2)       Treasurer:  none given

OLD BUSINESS:

1)       Trip for Band:  Will set meeting in May to discuss

2)       Fundraising:  Flower Sale dates March 21 – April 11 with Delivery on Oaks Day.  Prizes will be to sell three for transportation to a Bat’s game, sell 6 for a ½ price ticket, and sell 12 for a free ticket. 

NEW BUSINESS:

1)       Review of Booster Management:: 

a.        Officer Responsibilities:  Discussed

b.       Deadlines for Group Goals:

i.                     Develop handbook by January, 2013 with all policies/procedure of Boosters

ii.                    Trip in June, 2013

iii.                  Develop strategic plan to identify GCCS and Booster financial responsibilities by June, 2012 and present to GCCS Administration by November 2012.  To discuss finances in april and Formalize in May, 2012.

2)       Marching Band:  Draft of Calendar next month, start after July 4^th, Camp last week of July

3)       Officer Nominations:  Next Month

4)       Concessions:  Almost over

CALENDAR:

1)        Winterguard:

a.         Nelson County this week, Finals March 24

b.       Need a trailer

2)       Percussion

a.         New Palestine this week, Prelims next weekend, Finals March 24^th

b.       Anticipate going to State

3)       ISSMA Contests

a.         MS is March 16^th at Jeffersonville

i.         Food before departing the school

ii.        Need a trailer driver

b.       HS is April 13 at Floyd Central.  Will stop for dinner:  Need a trailer driver

The motion was made by Diana Yingst, seconded by Debbie Crase, and approved unanimously to adjourn the meeting. 

The next meeting is April 3, 2012, at 6:00 p.m.

February 2012

Due to a lack of quorum, there was no official meeting in February.

January 2012

January 3, 2012

REPORTS:

1)       Minutes:  the motion was made by Diana Yingst, seconded by Amy Baird, and approved unanimously to start the meeting and approve the December minutes.

2)       Treasurer:  current balance $5,305.  Everything is going good.       

OLD BUSINESS:

1)       Trip for Band:  Refunds issued to those who had begun payments for trip since new timeline payments begin in May, 2012.  It was agreed that even though the trip is postponed a year, seniors can still go if they want. 

2)       Band Jackets:  A thank you to the Boosters for their help

NEW BUSINESS:

1)       Fundraising: 

a.        Chocolate/Jewelry Sale:  starts January 25, 2012.  50% of profits will go toward Band Fee’s and Canada Trip.  The other 50% goes toward Booster expenses.

b.       Flower Sale:  Needs to decide on the provider, and what flowers are most popular to sell.

2)       Calendar: 

a.        BOA (Bands of America) competition is an $800 entry fee.  Discussion that entry fee might be better spent on another band activity. 

b.       Review of Booster Management:  Ideas obtained from Midwest Clinic in Carmel, IN.

1.       Communication is Key:  discussion on how to expand and do better

2.       Development of Officer Responsibilities:  Discussion of Creation of a Handbook 

3.       Establish Long Term Goals:  Discussion on where we want the Boosters and Band to be in 2-4 years

4.       Establish Short Term Goals:  Develop Handbook for Boosters for 2013, Travel to Canada in June 2013, Develop a Booster Newsletter with Student Input, Develop Financial Plan to present to GCCS Board by November, 2012.  Additional ideas discussed. 

5.       Action for Next Month:  List Responsibilities for Each Officer

c.        Concessions:  Support and Work Volunteers going well.

d.       Pep Band:  Time of year that Pep Band will be busy playing at several games.

3)       Band Jackets:  Start Planning Early

The motion was made by Diana Yingst, seconded by Debbie Crase, and approved unanimously to adjourn the meeting. 

The next meeting is February 7, 2012, at 6:00 p.m.

December 2011

December 5, 2011

REPORTS:

1)       Minutes:  the motion was made by Diana Yingst, seconded by Amy Baird, and approved unanimously to start the meeting and approve the November minutes.

2)       Treasurer:  current balance $2,400.  Percussion and Guard collecting their individual fees.       

OLD BUSINESS:

1)       Trip for Band:  approximately twenty (20) have shown interest, and it seems prudent to post-phone the trip until 2013.  Will adjust payment timeline appropriately, and deposits will begin in May, 2012.  The destination will not change.

2)       Band Jackets:  A thank you to the Boosters for their help

NEW BUSINESS:

1)       Fundraising: 

a.        Corn-hole boards:  Ken Gregory donating skills in building said boards.  Discussion on how best to raise money, and appears that a drawing or some “skill based” giveaway would be best.  Also discussed those interested can purchase their own custom board.  Price to be determined. 

b.       Chocolate/Jewelry Sale:  this will be a brochure fundraiser.

c.        Impellizzeri’s Pizza (downtown location):  they will donate a portion of their proceeds on a certain night to the band.  Date to be announced so all those supporting the band can eat there that night. 

2)       Calendar: 

a.        Discussion on possible school calendar change and how it might affect the Band.

b.       Bands of American addition.  Possible performance in the Fall. 

c.        Reminders:  Pep Band and Concert Band Performance Dates

d.       Jazz Band:  Playing in a couple of locations for the holidays, Nursing Home and Seelbach

3)       Concessions:  going well.

The motion was made by Amy Baird, seconded by Diana Yingst, and approved unanimously to adjourn the meeting.  The next meeting is January 3, 2012, at 6:00 p.m.