REPORTS:
1) Minutes: the motion was made by Leigh Ann Peters, seconded by Diana Yingst, and approved unanimously to approve the May minutes.
2) Treasurer: report to be postponed until next booster meeting.
OLD BUSINESS:
1) Strategic Planning:
a. How do we deliver our message/information to various groups?
1) Parents: information to be sent via e-mail, the minutes, possible newsletter. All of this can be done through charms with proper training.
2) Students: student officers to update Facebook; do a student newsletter; and provide a non-voting representative to attend booster meetings to participate in planning.
3) Greater Clark County School System: e-mail and media at the discretion of Mr. Kahl
2) Grants:
a. Southern Indiana Youth Boosters: applied for $4,000 and approved for $750
b. Encouragement to look for other grant opportunities
3) Banquet: good turnout, a wonderful success
4) Charity Basketball Game (Alumni): Pennies for Life: Start-up $100 and made $230
NEW BUSINESS:
1) Budget 2011-12
a. Review and Comparison of 2010-11 budget to proposed 2011-12 budget
b. Fundraising: Look at Concessions pricing and spending to maximize profit. Look at Flower Fundraiser pricing and spending to maximize profit. Other fundraisers include pie night, Dance, Marching Band Sponsors, Donations, HR Block, Krispy Crème, and Car Wash. Discussion to add a Bake Sale with the Car Wash. Discussion to change approach to sponsors to not just sponsor the whole band, but possibly a particular instrument.
c. Expenses: Experimental for this year is for Guard and Percussion Ensemble to do own fundraisers, etc. to support their own costs.
d. Marching Schedule: Not going to State Fair this year.
e. Fair/Share: Discussion on student fees and incentives to work off costs through concessions. Each concession night worth $25.00 toward student fees. Another incentive is to have a drawing for prizes at the Banquet for those who work concessions.
f. Approval of Budget: The motion was made by Debbie Crase, seconded by Diana Yingst, and approved unanimously.
2) Officer Elections
a. Secretary Position: Motion made by Debbie Crase to nominate Julie Fugate. Amy Baird seconded, and approved unanimously.
3) Marching Band
a. Students: Total of 25 (a bit smaller than last year)
b. Fees: $100 for each student
c. Music: early version have been passed out
d. Props: In the design phase
CALANDAR:
1) Graduation is June 11, 4:00 p.m. (students to be there at 3:00 p.m.)
2) Marching Band starts July 7
The motion was made by Diane Yingst, seconded by Debbie Crase, and approved unanimously to adjourn the meeting. The next meeting is July 7, 2011, at 6:00 p.m.
