November 2010

Booster Meeting:  November 2, 2010

REPORTS:

1)      Minutes

2)      Treasurer

OLD BUSINESS:

1)      Marching Band

a.        Mr. Kahl wanted to thank everyone for helping in the season. It was a great year, and we already have some ideas for next season!

b.      Uniforms need cleaned.

2)      Fundraising

                a.  Halloween Dance:  Great job!   

3)      Band jackets

a.       Contacted Bush-Keller, have sizes. Awaiting word on ordering.

NEW BUSINESS

1)      Strategic Planning

a.       Follow up from July meetings, goals and mission

b.      What is the ROI for our group?

c.       Next month: What are the primary decision criteria influencing your school board (i.e., what is “the money”?)

2)      Pep Band:

a.       The Snake Dance is Nov. 12 and the first game to play at is Nov. 19 

b.      The band will be using the Hoskins’ trailer, but we’ll need a truck/driver to pull the trailer.

c.       There will be an update to the calendar for Pep Band

3)      Concert Band:

                        a.   We have 3 students in the High School honor band and 4 in the Middle                                          School honor band. 

                        b.   After school ensemble update:

Mon/Wed: Guard, 13 students

Tuesday: Percussion Ens., 12 students

Thursday: Jazz Band, 13-14 students.

4)      Concessions

a.       Workers needed for the bball season

5)      Items from the floor

The next meeting is December 7, 2010 at 6:00 PM.  

October 2010

Booster Meeting:  October 5, 2010

REPORTS:

1)      Minutes

2)      Treasurer

OLD BUSINESS:

1)      Marching Band

a.        Mr. Kahl wanted to thank everyone for the help so far. 

b.       Calendar

i.                    Male High School on Saturday. Let’s look at food options

ii.                  Regional schedule will be similar to last year. 

                        We’ll eat in Evansville.

2)    Fundraising

                a.  Halloween Dance:  October 29^th.  Discuss needs and assignments.

           

NEW BUSINESS

1)        Band jackets

a.       Need someone to chair and order

2)      Marching Band party

a.       Details, info?

b.      Sumo reward for gold at Regionals???

3)      Concert Band

a.       Tux/polo order forms going out tomorrow.

b.      There will be an update to the calendar for Pep Band

3)      Concessions

The next meeting is November 2, 2010 at 6:00 PM.  

September 2010

Booster Meeting: September 14, 2010

REPORTS:

1) The motion was made by Dianna Yingst, seconded by Amy Baird, and approved unanimously to approve the minutes of the August meeting.

2) Treasurer: The financial report was approved as presented. The balance as of September 14 is $5,142.

OLD BUSINESS:

1) Parent’s reception:

a. Agenda

i. Welcome

ii. Review Boosters overall mission

iii. Introduce Responsibility list

iv. Introduce Charms, SmartMusic

v. Fair Share Program

vi. Questions

2) Car Wash

Dianna Yingst did a great job organizing the car wash. We made about $270. The car wash was held August 28 at the Jay C Store in Charlestown.

3) Marching Band

a. Mr. Kahl wanted to thank everyone for the help so far. Continued help will be needed with the tarp, equipment, and food.

b. Equipment

i. Need to build one additional set piece which is a front drop

ii. Trailer: Maintenance concerns, tires, and battery reminder

c. Calendar

i. Saturday September 18, is Paoli. We will feed the band before we leave.

ii. Saturday, September 25, is Floyd Central. We will feed the band before

they leave this day also.

iii. District at Columbus East, October 2. This will be an early morning.

iv. Male High School, October 11. The contest will not start until after 1:00.

May need to feed them if we make the finals.

v. Regional, pending qualification. Schedule will be similar to last year.

We’ll eat in Evansville.

NEW BUSINESS

1) Greater Clark

a. Approached by Charlestown band booster president, Lindon Dodd, about

opening up communication among schools. No action necessary, but

thoughts are welcome. Follows up on our discussions from the Spring.

i. Advocacy of our program: “Our mission is to serve students involved in

the band program.”

ii. GCCS booster discussions: Share ideas and advocacy.

2) Fundraising

a. Halloween Dance: October 29^th. Discuss needs and assignments.

3) Calendar Items:

a. Concessions

The motion was made by Dianna Yingst, seconded by Amy Baird, and approved unanimously to adjourn the meeting.

The next meeting is October 5, 2010 at 6:00 PM.

August 2010

Booster Meeting: August 3, 2010

REPORTS:

1) The motion was made by Dianna Yingst, seconded by Debbie Crase, and approved unanimously for the July meeting.

2) Treasurer: The financial report was approved as presented.

OLD BUSINESS:

1) None

NEW BUSINESS

1) Budget

a. The motion was made by Dianna Yingst, seconded by Debbie Crase, and approved unanimously to approve the remaining portion of the budget (marching band portion approved in July).

2) Marching Band

a. State Fair Information:

1) Debbie Crase will get breakfast foods, lunch meat, cheese, chips, and bread.

2) Amy Baird will get powdered Gatorade.

3) Thursday night, August 5, crew workers will meet at the school at 8:00 to help organize/load trailer.

3) Fundraising:

a. There will be a car wash at the Jay C Store in Charlestown some Saturday in August from 9:00 a.m. to 1:00 p.m.

4) Calendar Items:

a. Indiana Sate Fair: 6 August.

b. Car Wash: August sometime.

The motion was made and seconded to adjourn the meeting.

The next meeting is September 14, 2010 at 5:30 PM.

July 2010

Booster Meeting: July 6, 2010

REPORTS:

1) There were no minutes from June.

2) Treasurer: There was $7,500 in the bank account June 30.

OLD BUSINESS:

1) None

NEW BUSINESS

1) Organization of assignments/committees

a. Responsibility list (see attached)

2) Fair Share Structure:

a. Proposal: Fair Share Donation. There are approximately 260 work spaces in the concession stand on average. The following is the pilot program proposed:

1) 5-game requirement for concert band, Grades 6-12

2) 3-game requirement for marching band/guard

3) In lieu of fees:

a) Fair share donation, $100/$75, currently $0/$75

b) The motion was made by Debbie Crase, seconded by Dianna Yingst, and passed unanimously to start this pilot program.

3) Budget

The motion was made by Dianna Yingst, seconded by Julie Fugate, and passed unanimously to approve the Marching Band portion of the budget. The remaining portion will be discussed and voted on at the next meeting.

4) Marching Band

a. Camp information

1) Schedule was discussed (9-12, 1-4, 6-9)

2) Dinner donation on Thursday

3) There will be water provided everyday

4) Ice cream social on Friday at approximately 6:00

b. Design

1) The design for the tarp is still being planned.

2) Ken Peters will lead the design team for the backdrops

c. Trailer

1) We need a driver to pull the trailer for the season

2) Another cart may need to be built

5) Calendar Items:

a. Band Camp: 26-30 July.

b. State Fair: 6 August.

The motion was made by Dianna Yingst, seconded by Julie Fugate, and approved unanimously to adjourn the meeting.

The next meeting is August 3, 2010 at 5:30 PM.

June 2010

Booster Meeting: June 1, 2010

REPORTS:

1) There were no minutes from April.

2) Treasurer: There was $6,830 in the bank account.

OLD BUSINESS:

1) Fundraising

a. Flower Sale

i. Thank you for your help with this.

b. Holiday World on Saturday, need parents to drive (39 students on bus!)

NEW BUSINESS

1) Advocacy 101:

a. Brainstorm duties throughout the year (for committees and volunteers)

2) Marching Band

a. 29 students

b. Calendar is posted on website

c. Parade is July 3, not 10 as originally posted

d. Sponsors will begin in July

3) Band Banquet

a. Review of duties

4) Calendar items:

a. Graduation is June 19

The motion was made by Dianna Yingst, seconded by Nancy Richter, and approved unanimously to adjourn the meeting.

The next meeting is July 6, 2010 at 6:00 PM.

May 2010

Booster Meeting: May 4, 2010

REPORTS:

1) There were no minutes from April.

2) Treasurer: There was $6,830 in the bank account.

OLD BUSINESS:

1) Fundraising

a. Flower Sale

i. Delivery details: Saturday distribution 9-12 at the high school. Those who can, will meet at the Feed Store to pick up the flowers.

ii. The trip to Holiday World will be June 5.

NEW BUSINESS

1) Officer Elections

a. Nominations were accepted from the floor.

b. Elections:

President – Dianna Yingst

Vice President – on hold

Secretary – Elaine McKim

Treasurer – Debbie Crase

2) Advocacy 101:

a. We need to prepare an “elevator speech” to promote the band. We brainstormed ideas to include in the speech. Some ideas were: Support the band program to ensure program stays; Keep music education; Participation provides expanded opportunities for students; Outlet for creativity; and Community support. We will discuss further at the next meeting.

3) Marching Band

a. First rehearsal is May 17.

b. Review of the Marching Band season will be held in June.

c. The trailer design has been completed.

4) Band Banquet

a. Date will be Thursday, June 3^rd at 6:30.

b. Planning:

High School...........................Sides/Casseroles

7^th-8^th Grade.....Drinks (2-Two liters preferred)

6^th Grade…...........................................Desserts

Nancy Richter will order the meats (chicken/sandwiches).

Debbie Crase will provide the plates, forks, napkins.

5) Calendar items:

a. High school and Jazz band concert will be on Friday, May 7.

b. Middle school concert will be Tuesday, June 1.

The motion was made by Dianna Yingst, seconded by Nancy Richter, and approved unanimously to adjourn the meeting.

The next meeting is June 1, 2010 at 6:00 PM.

March 2010

REPORTS:

1) Minutes

The motion was made by Janice Embry, seconded by Debbie Crase, and passed unanimously to approve the February minutes.

2) Treasurer

The Treasurer’s report was given. The current balance is $10,650.

OLD BUSINESS:

1) Trailer:

a. We are in the process of finalizing the artwork for the trailer. No action is needed at this time.

2) Fundraising:

a. Elaine McKim gave information concerning the flower sale. We will work with the Feed Store in Charlestown. We will start the sale April 2, and orders should be turned in by April 16. Delivery date will be May 8.

b. We will offer both flats of flowers and baskets.

NEW BUSINESS:

1) Concessions Review:

a. Season review: We still need to purchase a skillet.

b. Concerns for next year (possibly service credit?). We discussed and will discuss again at a later date. Ideas were: requiring the students to work, etc.

2) Advocacy 101: Discussion of: What do we do now?

a. Review of our mission statement.

b. What do we “the boosters” do well? What does our program do well?

c. What do we need to work on?

We will discuss again at the next meeting

3) The nomination procedure to elect band booster officers for the next year (per the by-laws):

April – nominate

May – elect

June – new officers start

4) Calendar items:

a. Winter guard has contests at Butler (3/6) and the Scottsburg community show Friday (3/12) and finals at Scottsburg on Saturday (3/13).

b. Concert Band: MS contest in Jeff is April 9, and the HS contest at Floyd Central or Columbus is April 23 or April 24. High School concert will be May 7 and Middle School concert will be June 1.

The motion was made by Janice Embry, seconded by Debbie Crase, and passed unanimously to adjourn the meeting.

The next meeting is April 6, 2010, at 6:00 p.m.

February 2010

REPORTS:

1) Minutes

The motion was made by Nancy Richter, seconded by Janice Embry, and passed unanimously to approve the January minutes.

2) Treasurer

The Treasurer’s report was given.

OLD BUSINESS:

1) Trailer:

a. The trailer is now licensed.

b. We are in the process of finalizing the artwork for the trailer.

2) Fundraising:

a. Elaine McKim will find out specifics about having a flower sale. We will work with the Feed Store in Charlestown. We would like to have delivery between Derby and Mother’s Day (May 8^th).

b. We discussed having a donut day/coffee sale day around Easter. The majority felt it would be too much to have the two sales.

3) Concessions:

The girls sectionals will be 2/9, 2/10, 2/12, and 2/13. We will plan for two lines and fill additional coolers with cokes. The Athletic Director needs a list of workers for admittance to the games. We need workers for the Sectional and all games.

NEW BUSINESS:

1) Advocacy 101: Mr. Kahl gave a presentation. He discussed the shortage in the Greater Clark School System budget.

2) Calendar items:

a. Winter guard has contests at Pike (2/6), Greenfield (2/20), and Highland (2/27).

b. Solo Ensemble: We had 9 people participate on 30 January. Four participants received gold and five participants received silver.

c. Pep Band: There will be a make up game played February 16th with Borden.

The motion was made by Janice Embry, seconded by Ron Richter, and passed unanimously to adjourn the meeting.

The next meeting is March 2, 2010, at 6:00 p.m.

January 2010

Booster Meeting: January 11, 2010

REPORTS:

1) Minutes

The motion was made by Nancy Richter, seconded by Debbie Crase, and passed unanimously to approve the December minutes.

2) Treasurer

The Treasurer’s report was given. The current balance is $7,201.00.

OLD BUSINESS:

1) Trailer:

The trailer will be titled and licensed soon. The paperwork is with GCCS.

2) Fundraising:

Calendar sale: We made about $300 on the calendar sales. We would like to thank Ken and Leigh Ann Peters for all of their work.

3) Concessions:

Dianna Yingst will open and close the concession stand Thursdays and Fridays while Debbie Crase is unavailable. Nancy Richter will also open when needed. Barbara Bielefeld will purchase the supplies from both Sams Club and GFS.

NEW BUSINESS:

1) Jazz Band:

a. James Embry drove the Jazz Band for the Christmas tour. The group did a good job.

2) Marching Band:

a. Marching band will begin around the time of the New Washington parade. Practices may begin before school is out.

3) Winter Guard:

a. Sponsor forms are due NLT Wednesday, January 13th.

b. A trailer driver is still needed.

c. The calendar for the guard is posted on the New Washington Music website.

4) Concert Band:

a. Solo and Ensemble is January 30th in Scottsburg.

5) Pep-Band:

a. The game that was cancelled on January 8^th (Borden BBB) will be played on February 16th. The pep-band will play for this game.

The motion was made by Barbara Bielefeld, seconded by Janice Embry, and passed unanimously to adjourn the meeting.

The next meeting is February 2, 2010, at 6:00 p.m.