November 2011

November 1, 2011



REPORTS:

1) Minutes: the motion was made by Diana Yingst, seconded by Amy Baird, and approved unanimously to start the meeting and approve the October minutes.

OLD BUSINESS:

1) After prom Proposal: Approved and Signed

2) Trip for Band: Payments to be delayed until number of people interested are confirmed.

3) Halloween Dance: A success!



NEW BUSINESS:



1) Band Jackets: Amy to help obtain sizes so order can be placed.

2) Pep Band

a. Polo shirt orders due this week

b. Tux orders went out Monday

c. Snake Dance: Parade Friday, November 11th, at 4:30 p.m. with Pep Rally at 6:00.

3) Concessions: To get Sams Club card.

4) Calendar Reminders: Pep Band Starts soon, December 7th Concert.

The motion was made by Amy Baird, seconded by Diana Yingst, and approved unanimously to adjourn the meeting. The next meeting is December 6, 2011, at 6:00 p.m.

October 2011

October 4, 2011

REPORTS:

1)       Minutes:  the motion was made by Diana Yingst, seconded by Amy Baird, and approved unanimously to start the meeting and approve the September minutes.

2)       Treasurer:  current balance $3,400.  Working on taxes for the Band which is due November 15^th.     

OLD BUSINESS:

1)       Trip for Band

a.        Payment Timeline has been adjusted to pay more up front and less at the end.

b.       Meeting tonight with Greg Moore; open to all Band members and parents; to discuss trip.

2)       Marching Band

a.        District:  Gold

b.       Regional:  Time adjusted to play last.

NEW BUSINESS:

1)       After prom Proposal

a.        Presented by Mary Cochran:  Requests to sell Chick-Fila sandwiches as all home boys basketball games

b.       Previous Year:  Six games, not during Sectional:  Approximate donation amount was $200 per game.

c.        Band Proposal:  Up to Five Games, not during Sectional, which would be an approximate $1,000 donation. 

d.       The motion was made by Leigh Ann Peters, seconded by Diana Yingst, and approved unanimously to accept the Band Proposal

2)       Fundraising:  Halloween Dance is approved for October 28th

a.        DJ:   Mr. Meenach is donating

b.       Decorations:  To be assigned, but can use decorations from the year before.

c.        Organization of Kids:  to be assigned

d.       Tickets:  to be assigned

e.       Refreshments:  Can sell candy bars and soda.

3)       Concessions

a.        Students reminded of Fair Share requirements. 

b.       Volleyball Sectional:  Coming up and good to go

CALANDAR:

1)       October 8^th:  Center Grove in Indianapolis

2)       October 15^th:  Regional at Evansville

3)       October 22^nd:  Semi-State at Franklin

The motion was made by Diana Yingst, seconded by Kenny Peters, and approved unanimously to adjourn the meeting.  The next meeting is November 1, 2011, at 6:00 p.m.

September 2011

September 13, 2011

REPORTS:

1)       Minutes:  the motion was made by Diana Yingst, seconded by Debbie Crase, and approved unanimously to start the meeting and approve the August minutes.

2)       Treasurer:  current balance approximately $6,205.00.  Approximately $3,000 came in, but had to pay out $6,000 mainly due to marching season.  Expense report provided using charms.     

OLD BUSINESS:

1)       Marching Band:  Appreciation to Booster Parents for all the help. 

2)       Trip for Marching and Concert Band

a.        Location:  Canada – Montreal and Quebec.  Passports will be needed. 

b.       Proposal:  Needs approval from the board, October Parent Meeting on trip (need 48-50 kids/parents/relatives to commit)

c.        Timeline:  June 10-15^th, schedule can be adjusted and tweaked, some flexibility 

d.       Payment Options:  proposed schedule is flexible and management of money is to be decided (band or trip organizers).  Fundraisers will be done for the kids such as a selling project and concession money that kids earn can also apply. 

NEW BUSINESS:

1)       Fundraising:  Halloween Dance October 28th

a.        DJ:   Debbie knows someone who may donate his time/skills

b.       Decorations:  To be assigned

c.        Organization of Kids:  to be assigned

d.       Tickets:  to be assigned

2)       Concessions

a.        Equipment:  several new items

b.       Sign up:  sheet outside concession stand

CALANDAR:

1)       First March Contest:  Saturday September 3^rd. 

2)       September 10^th:  Columbus North

3)       September 17^th:  Paoli

4)       September 24^th:  Floyd Central

5)       October 1^st:  District at Columbus East

6)       October 8^th:  Warren Central and Center Grove in Indianapolis

7)       October 15^th:  Regional at Evansville Central

8)       October 22^nd:  Semi-State at Franklin

The motion was made by Diana Yingst, seconded by Kay Dieterten, and approved unanimously to adjourn the meeting.  The next meeting is October 4, 2011, at 6:00 p.m.

August 2011

REPORTS:

1)       Minutes:  the motion was made by Diana Yingst, seconded by Amy Baird, and approved unanimously to start the meeting and approve the July minutes.

2)       Treasurer:  July ending balance approximately $6,200, August balance approximately $4,800 with several deposits to make.    

OLD BUSINESS:

1)       Marching Band

a.        Students:  Total of 25 by current count

b.       Fees:   T-shirt and Sponsorship Deadline Coming Due

c.        Music:  Theme of Edgar Allen Poe

d.       Props:  being constructed by Leigh Ann and Kenneth Peters

e.       Uniforms:  only a few kids left to make sure Uniforms fit.  All Uniforms and Hats have been cleaned

2)       Marching and Concert Band

a.        Trip for Kids:  discussion on possible trip destinations. 

NEW BUSINESS:

1)       Marching Band

a.        T-Shirts:  Deadline for money coming due.  T-shirt Design by Carly Yingst.

b.       Sponsorships:  Deadline for money coming due (8/12)

b.       Props:  Cart set-up/design being evaluated by Matt.  Keyboards this year. 

c.        Car Wash:  Tentatively set for 8/27 from 9:00 a.m. to 12:00.  Location is Charlestown JayC.  Discussion on liability issue.

d.       Contests:  1^st contest Saturday, 9/03.  Discussed food, at this contest pizza party part of their participation.  Can provide food at school before we leave.

2)       Marching and Concert Band

a.        Trip for Kids:  Diana Yingst to supply suggested list of destinations to gather costs.  Destination to be determined after received such information.

3)       Concessions

a.        Start up money:  $1,200

b.       Amounts Charged on Various Items:  discussed.  Diane Yingst, Amy Baird, and Debbie Crase to help determine best sales plan.  Candy bars will be raised to $1.00, and discussion on doing more combo meals. 

c.        Repairs:  Freezer (will use Home Economics freezer in interim), Popcorn Machine (tweaking), Pretzel Machine (tweaking). 

d.       New Items:  Cheese Pump, Electric Skillet

e.       Start of Season:  appears 1^st volleyball game is 8/23. 

CALANDAR:

1)       First March Contest:  Saturday September 3^rd. 

2)       September 10^th:  Columbus North

3)       September 17^th:  Paoli

4)       September 24^th:  Floyd Central

5)       October 1^st:  District at Columbus East

6)       October 8^th:  Warren Central and Center Grove in Indianapolis

7)       October 15^th:  Regional at Evansville Central

8)       October 22^nd:  Semi-State at Franklin

The motion was made by Diana Yingst, seconded by Amy Baird, and approved unanimously to adjourn the meeting.  The next meeting is September 6, 2011, at 6:00 p.m.

July 2011

REPORTS:

1)       Minutes:  the motion was made by Diana Yingst, seconded by Debbie Crase, and approved unanimously to approve the June minutes.

2)       Treasurer:  Last year out ending balance was $5,635.16, and the current balance is $6,910.00 to start off this year. 

OLD BUSINESS:

1)       Marching Band

a.        Students:  Total of 24 by current count

b.       Fees:  $100 for each student coming due

c.        Music:  Theme of Edgar Allen Poe

d.       Props:  still being designed

NEW BUSINESS:

1)       Marching Band

a.        Uniforms:  Diane Yingst and Leigh Ann Peters to work together on getting everything washed.

b.       Evening Meal:  food planned (grill, hot dogs, chips, buns, pop)

c.        Ice Cream Social:  donations offered by various Booster Parents (ice cream, toppings, drinks)

d.       Water Supply for Band Camp and Marching Contests:  Julie Fugate to draft notice to Booster Parents for each band member to bring their own water bottle to be refilled during the day (bottles to be provided to those who might forget), and for each band member to donate a case of water during band camp to be used for camp and contests to start building our supply.  Discussion on available coolers for the water and possibly purchasing a large size for the band.

2)       Marching and Concert Band

a.        Trip for Kids:  discussion on planning for future trip, fund raisers, giving kids notice to start saving to pay their own way, etc.

b.       IU Band Day:  positive influence on both marching and concert band members to participate.

CALANDAR:

1)       Marching Band Music Camp starts July 18^th

2)       Marching Band Parade is on July 23rd

3)       Marching Band Camp starts July 25^th

4)       Marching Band Evening Meal is on July 28^th

5)       Marching Bank Ice cream Social is on July 29^th     

The motion was made by Debbie Crase, seconded by Diana Yingst, and approved unanimously to adjourn the meeting.  The next meeting is August 2, 2011, at 6:00 p.m.

June 2011

REPORTS:

1)       Minutes:  the motion was made by Leigh Ann Peters, seconded by Diana Yingst, and approved unanimously to approve the May minutes.

2)       Treasurer:  report to be postponed until next booster meeting.

OLD BUSINESS:

1)       Strategic Planning:

a.        How do we deliver our message/information to various groups?

1)       Parents:  information to be sent via e-mail, the minutes, possible newsletter.  All of this can be done through charms with proper training. 

2)       Students:  student officers to update Facebook; do a student newsletter; and provide a non-voting representative to attend booster meetings to participate in planning.

3)       Greater Clark County School System:  e-mail and media at the discretion of Mr. Kahl

2)       Grants:

a.        Southern Indiana Youth Boosters:  applied for $4,000 and approved for $750

b.       Encouragement to look for other grant opportunities

3)       Banquet:  good turnout, a wonderful success

4)       Charity Basketball Game (Alumni):  Pennies for Life:  Start-up $100 and made $230 

NEW BUSINESS:

1)       Budget 2011-12

a.        Review and Comparison of 2010-11 budget to proposed 2011-12 budget

b.       Fundraising:  Look at Concessions pricing and spending to maximize profit.  Look at Flower Fundraiser pricing and spending to maximize profit.   Other fundraisers include pie night, Dance, Marching Band Sponsors, Donations, HR Block, Krispy Crème, and Car Wash.  Discussion to add a Bake Sale with the Car Wash.  Discussion to change approach to sponsors to not just sponsor the whole band, but possibly a particular instrument.

c.        Expenses:  Experimental for this year is for Guard and Percussion Ensemble to do own fundraisers, etc. to support their own costs. 

d.       Marching Schedule:  Not going to State Fair this year.     

e.       Fair/Share:  Discussion on student fees and incentives to work off costs through concessions.  Each concession night worth $25.00 toward student fees.  Another incentive is to have a drawing for prizes at the Banquet for those who work concessions. 

f.         Approval of Budget:  The motion was made by Debbie Crase, seconded by Diana Yingst, and approved unanimously.

2)       Officer Elections

a.        Secretary Position: Motion made by Debbie Crase to nominate Julie Fugate.  Amy Baird seconded, and approved unanimously. 

3)       Marching Band

a.        Students:  Total of 25 (a bit smaller than last year)

b.       Fees:  $100 for each student

c.        Music:  early version have been passed out

d.       Props:  In the design phase

CALANDAR:

1)       Graduation is June 11, 4:00 p.m. (students to be there at 3:00 p.m.)

2)       Marching Band starts July 7

The motion was made by Diane Yingst, seconded by Debbie Crase, and approved unanimously to adjourn the meeting.  The next meeting is July 7, 2011, at 6:00 p.m.

May 2011

REPORTS:

1)       Minutes:  The motion was made by Debbie Crase, seconded by Leigh Ann Peters, and approved unanimously to approve the April minutes.

2)       Treasurer:  The balance as of 3 May was $9,689.30.  After the flowers are paid for, the balance will be $7,500.

OLD BUSINESS:

1)       Strategic Planning

a.       Do we need to change/refine how we deliver our message to the following groups?

Greater Clark County School System – through media and email

Parents – Provide updates prior to concerts possibly have a walk in the fall; deliver the message through Charms, emails, letters.

Students – through messages to send home.  Possibly have an activity board and post pictures/stories.  Also adding articles to the school newspaper or have a band newsletter.  Share the fun things that the band does.

b. Next month:  Draft a Value Proposition

2)   Flower fundraiser: 

a. We reviewed the sales:  212 items sold (profit $1696) this is down from last year.  Next year the sale will launch earlier, have the sale last longer, and offer a larger selection.

b. We will organize the flowers on Oaks Day.  Meet at the Feed Store at 1:00.  Deliver Derby day from   9-12.

      c. Bats game will be on May 27.  Ticket orders are due by the May 11.       

NEW BUSINESS     

      1)    Banquet:

              a. Date is set for June 2.

              b. Awards order is started.

              c. Food plan, high school – sides/casseroles, 7^th and 8th grade – desserts, 6^th grade – 2 2-liters    

              d. Boosters will provide:  200 pieces of chicken, 75 each of turkey and ham sandwiches. 

              e. Boosters will also provide 2 gallons of green beans, corn, and baked beans.

       2)   Grants

a. Southern Indiana Youth Boosters have offered an interview May 15 at 3:00.  The interview will be   at the Charlestown Civic Center.  We applied for $4,000.  Officers needed to attend.

       3)    Charity Basketball Game (Alumni):  Pennies for Life

              a. June 4, time TBA

b. Concessions needed.  The motion was made by Amy Baird, seconded by Kay Dieterlen, and   approved unanimously to offer concessions for the game and donate partial proceeds after expenses to the “Pennies for Life”.  Concessions offered will be:  canned cokes, biggie hot dogs, popcorn, and possibly candy.

       4)   Officer Elections:

              A. Dianna Yingst will serve as President.

              B. Amy Baird will serve as Vice President.

              C. Debbie Crase will serve as Treasurer.

              d. Secretary will be decided at the June meeting.

       5)   Marching Band:

              a. Information has been given to the students and is due May 20.

              b. Payment of $100 is due July 11 or set up a payment plan.

              c. Practice will start July 7; Fireman’s parade is July 23.  Season starts Labor Day weekend.

             

CALENDAR

1)      High School/Jazz Band Spring Concert is May 13

2)      Middle School Spring Concert is May 17

3)      Recruit/rental night is May 19

4)      Jazz tour is May 26

5)      Bats game is May 27

6)      Graduation is June 11, 4:00 p.m.

7)      Items from the floor

       

The motion was made by Leigh Ann Peters, seconded by Elaine McKim, and approved unanimously to adjourn the meeting.

The next meeting is June 7, 2011 at 6:00 PM.  

April 2011

REPORTS:

1)       The minutes were approved as presented

2)       Treasurer:  The balance as of 5 April was $6,608 

OLD BUSINESS:

1)       Strategic Planning

a. We reviewed the benefits discussed previously

b. We discussed the drafting of a Value Proposition

c. Next month:  How do we deliver the information to parents, students, and administration?

2)   Instrument Replacement: 

      a. Mr. Ledbetter contacted Mr. Galovic (school board) about the replacement of instruments

    The answer was “no”.  We discussed ways to further approach the school board concerning this          

NEW BUSINESS     

      1)    Flower fundraiser:

              a. We reviewed the order form (fewer choices).  Possibly offering cash and carry on-site

  b. The students will be able to earn Bats tickets for the sale of flowers

  c. Pizza party to the class that sells the most flowers

  c. Order dates:  11-20 April

  d. Deliver Derby Day (organize Oaks day-meet at 3:00 at the Feed Store)

      2)    Banquet:

              a. Date will be discussed at the next meeting

              b. Mr. Kahl will work with Amy Baird (Vice President) to order awards  

              c. The food will be planned at the next meeting 

       3)   Officer Nominations:

              a. Dianna Yingst will send an email through CHARMS requesting nominations

              b. Elections will be in May

              c. New officers start in June

       4)   Marching Band:

              a. No draft schedule as of yet

              b. Show arrangement will cost approximately $300

              b. Sign-ups for marching band will begin after the ISSMA contest

       5)   Winter Guard:

              a. The season finished on Saturday, 28 March, at the Tri-State finals

              b. Very pleased with their progress throughout the season

CALENDAR

       1)  ISSMA Contests

            a. Middle School was 1 April.  They received a Silver rating

            b. High School is 8 April, at Floyd Central.  The band will stop at CiCi’s for dinner

       

The motion was made by Dianna Yingst, seconded by Amy Baird, and approved unanimously to adjourn the meeting.

The next meeting is 3 May 2011 at 6:00 PM.  

December 2010

Booster Meeting:  December 7, 2010

REPORTS:

1)       The motion was made by Dianna Yingst, seconded by Debbie Crase, and approved unanimously to approve the minutes from the November meeting.

2)       Treasurer:  The financial report was approved as presented. 

OLD BUSINESS:

1)       Band jackets:

The band jackets have been ordered, but are on backorder and will be delivered in January.

           

NEW BUSINESS

1)       Strategic Planning:

a. What are the primary decision criteria influencing your school board (i.e., what is “the money”?)  Items discussed:  How will we make sure we can pull the data together to protect our budget from cuts?  Does being a band member improve ISTEP scores? 

              b. Know how we can help the data and how to show it?

              c. January:  How can we address our weaknesses (size/attendance)?

      2)    Mr. Kahls Extended Leave:

              a. Mr. Akers will be here 3 Jan – 14 Feb.  He will work with the Pep Band.

  b. He will be responsible for the Solo/Ensemble competitions.

  c. We will have the booster meetings as normal.

      3)    WinterGuard:

              a. Will probably need help with painting the tarp.

              b. May need help with other props.

              c.  Mr. Kahl will pass the word to others if Amber lets him know if anything is needed.

              d.  They will participate in TriState instead of IHSGGA. 

              e.  Mr. Kahl will look into getting Amber certified to drive the  New Washington bus for competitions.

       4)   Jazz Band:

              a.  The Christmas tour is on Monday 13 December.

              b.  We will need help to transport the equipment.

       5)   Concessions:

              Workers needed for the basketball season.

       6)   Items from the floor:

              Band uniforms need to be washed.  The Coles may be able to do this.

The motion was made, seconded, and approved unanimously to adjourn the meeting.

The next meeting is January 4, 2011 at 6:00 PM.