March 2009

Booster Meeting: March 3, 2009

REPORTS:
1) Minutes
The motion was made by Cindy Combs, seconded by Nancy Richter, and approved unanimously.
2) Treasurer
Discussed concessions (New business).

OLD BUSINESS:
1) Fundraising
a. Trailer (8.5’x20’)—things to do:
i. We are now looking at a 20’ trailer because the total weight is the same as a 16’.
ii. Have been discussing this with TowZone.
iii. We will take bids from three companies and accept the best bid in April.
iv. Janice Embry reported that State Farm would cover damage to the trailer only. No contents and the policy is probably very expensive. Whoever pulls the trailer would have to have insurance to cover their own vehicle.
v. It is possible the GCCS could license and insure the trailer. The trailer could be given to the school as a gift from the band and the licensing and insurance could possibly be only $15.00 (more info to follow).
b. We discussed organizing the Krispy Kreme sale.
i. The dates for the sale will be either 4/25, 5/16, and 5/23.
ii. We will place orders and then pick up the donuts on a Saturday morning. The kids (and adults if needed) will deliver the donuts.
2) Awards
a. The system is finalized for the distribution of awards. Currently working on designs for the patches and letters.
b. Mr. Kahl will work with Amy Baird to set up a spreadsheet.

NEW BUSINESS
1) We discussed concession concerns as follows:
a. Buy a new electric skillet to cook the hot dogs.
b. Buy individual bags of nacho chips.
c. Raise prices on popcorn or get smaller bags.
2) Possible dates for the band banquet: May 14th of May 21st.
a. Some of the awards have been ordered and others will be ordered soon.
3) Calendar:
a. The middle school ISSMA contest is April 3rd or 4th in possibly Jeff.
b. The high school ISSMA contest is April 17th or 18th in possibly Floyd Central
c. The contests will be either Friday night or Saturday morning.
d. We will plan to have a social activity for the kids after the contest (at least feed them.
4) Marching Band
a. Dates for the calendar will be available next month.
b. The theme is based around “The Claudaugh Ring.” Hoping to set our band apart from other groups, possibly using a tarp on the field.
5) Items from the floor
a. A discussion was held about the band student accounts. This will be discussed again at a later date.
b. The nomination procedure to elect band booster officers for the next year was discussed. The schedule for the process is as follows (per the by-laws):
April – nominate
May – elect
June – new officers start
c. The next meeting is April 7th at 7:00.

MEETING ADJOURNED.