August 2008

Booster Meeting: September 9, 2008

REPORTS: Treasurer, Concessions

OLD BUSINESS:
1) Officer elections
a. Nominations from the floor
b. Voting
2) Concessions
a. Discussed with Heather, plan is to have split the overall duties across several people: 1 overall manager with 2-3 assistants. These three people will all open and close, but will reduce the load to 2 nights a week. They will be in charge of their own personnel for assigned games, kept in a master book. The overall manager will oversee the other three and remain the contact person for me and Mr. Hobson. Pay would be commensurate with responsibilities, so there would be a manager stipend, with an extra for the overall manager, and still a supply stipend (which may or may not be a manager).
b. Further discussion/implementation, including defined responsibilities, game management meeting, and stipends.
i. Discussed and voted on stipends for this system. Concessions manager will receive $400, each assistant will receive $350, and supplies will receive $250. Motion passed 8-0.
NEW BUSINESS
1) Advocacy
a. I still envision a GCCS community wide advocacy panel. This is going to be our major project for the upcoming school year, but first we must start in our own back yard. What can we do to better advocate and recruit parents before September’s meeting? Sept. meeting will be a parent information/recruitment meeting. We need to define:
i. Advocacy’s importance
ii. Booster’s annual tasks
iii. Our strengths
iv. Our concerns
v. How can we better utilize our parents to meet our needs for students?
vi. Any thing else? Welcome reception?
2) Marching Band/Calendar
a. Band Camp was great. The students are working hard, and we’ll be fine.
b. We need to make sure students are here early, not “on time”.
c. Thanks for organizing State Fair. We got nervous as we performed, but it was a good early indication of what will need addressed. We’ve made some changes yesterday, and will be making more soon.
d. We WILL need your help getting on/off the field this year! I’ll be in touch through the students. KC is working on the backdrops, but they’ll be 6 of them, so we’ll need parents on the field with us.
e. The next meeting is Sept. 9
i. Discussed and voted to maintain meetings as the second Tuesday for 08-09 SY. Passed 8-0
f. Calendar: IU Band Day Sept. 6
Items from the floor:
Discussion regarding annual middle school trip, perhaps tying a fundraiser to participation to offset costs. No action was taken.

Discussion regarding the formality of business meetings.