New Washington Band Boosters

December 2011

2012-01-04T04:49:00.000-08:00

December 5, 2011

REPORTS:

1) Minutes: the motion was made by Diana Yingst, seconded by Amy Baird, and approved unanimously to start the meeting and approve the November minutes.

2) Treasurer: current balance $2,400. Percussion and Guard collecting their individual fees.

OLD BUSINESS:

1) Trip for Band: approximately twenty (20) have shown interest, and it seems prudent to post-phone the trip until 2013. Will adjust payment timeline appropriately, and deposits will begin in May, 2012. The destination will not change.

2) Band Jackets: A thank you to the Boosters for their help

NEW BUSINESS:

1) Fundraising:

a. Corn-hole boards: Ken Gregory donating skills in building said boards. Discussion on how best to raise money, and appears that a drawing or some “skill based” giveaway would be best. Also discussed those interested can purchase their own custom board. Price to be determined.

b. Chocolate/Jewelry Sale: this will be a brochure fundraiser.

c. Impellizzeri’s Pizza (downtown location): they will donate a portion of their proceeds on a certain night to the band. Date to be announced so all those supporting the band can eat there that night.

2) Calendar:

a. Discussion on possible school calendar change and how it might affect the Band.

b. Bands of American addition. Possible performance in the Fall.

c. Reminders: Pep Band and Concert Band Performance Dates

d. Jazz Band: Playing in a couple of locations for the holidays, Nursing Home and Seelbach

3) Concessions: going well.

The motion was made by Amy Baird, seconded by Diana Yingst, and approved unanimously to adjourn the meeting. The next meeting is January 3, 2012, at 6:00 p.m.

November 2011

2011-12-05T09:51:00.001-08:00

November 1, 2011

REPORTS:

1) Minutes: the motion was made by Diana Yingst, seconded by Amy Baird, and approved unanimously to start the meeting and approve the October minutes.

OLD BUSINESS:

1) After prom Proposal: Approved and Signed

2) Trip for Band: Payments to be delayed until number of people interested are confirmed.

3) Halloween Dance: A success!

NEW BUSINESS:

1) Band Jackets: Amy to help obtain sizes so order can be placed.

2) Pep Band

a. Polo shirt orders due this week

b. Tux orders went out Monday

c. Snake Dance: Parade Friday, November 11th, at 4:30 p.m. with Pep Rally at 6:00.

3) Concessions: To get Sams Club card.

4) Calendar Reminders: Pep Band Starts soon, December 7th Concert.

The motion was made by Amy Baird, seconded by Diana Yingst, and approved unanimously to adjourn the meeting. The next meeting is December 6, 2011, at 6:00 p.m.

October 2011

2011-10-05T09:49:00.000-07:00

October 4, 2011

REPORTS:

1) Minutes: the motion was made by Diana Yingst, seconded by Amy Baird, and approved unanimously to start the meeting and approve the September minutes.

2) Treasurer: current balance $3,400. Working on taxes for the Band which is due November 15^th.

OLD BUSINESS:

1) Trip for Band

a. Payment Timeline has been adjusted to pay more up front and less at the end.

b. Meeting tonight with Greg Moore; open to all Band members and parents; to discuss trip.

2) Marching Band

a. District: Gold

b. Regional: Time adjusted to play last.

NEW BUSINESS:

1) After prom Proposal

a. Presented by Mary Cochran: Requests to sell Chick-Fila sandwiches as all home boys basketball games

b. Previous Year: Six games, not during Sectional: Approximate donation amount was $200 per game.

c. Band Proposal: Up to Five Games, not during Sectional, which would be an approximate $1,000 donation.

d. The motion was made by Leigh Ann Peters, seconded by Diana Yingst, and approved unanimously to accept the Band Proposal

2) Fundraising: Halloween Dance is approved for October 28th

a. DJ: Mr. Meenach is donating

b. Decorations: To be assigned, but can use decorations from the year before.

c. Organization of Kids: to be assigned

d. Tickets: to be assigned

e. Refreshments: Can sell candy bars and soda.

3) Concessions

a. Students reminded of Fair Share requirements.

b. Volleyball Sectional: Coming up and good to go

CALANDAR:

1) October 8^th: Center Grove in Indianapolis

2) October 15^th: Regional at Evansville

3) October 22^nd: Semi-State at Franklin

The motion was made by Diana Yingst, seconded by Kenny Peters, and approved unanimously to adjourn the meeting. The next meeting is November 1, 2011, at 6:00 p.m.

September 2011

2011-09-15T09:48:00.000-07:00

September 13, 2011

REPORTS:

1) Minutes: the motion was made by Diana Yingst, seconded by Debbie Crase, and approved unanimously to start the meeting and approve the August minutes.

2) Treasurer: current balance approximately $6,205.00. Approximately $3,000 came in, but had to pay out $6,000 mainly due to marching season. Expense report provided using charms.

OLD BUSINESS:

1) Marching Band: Appreciation to Booster Parents for all the help.

2) Trip for Marching and Concert Band

a. Location: Canada – Montreal and Quebec. Passports will be needed.

b. Proposal: Needs approval from the board, October Parent Meeting on trip (need 48-50 kids/parents/relatives to commit)

c. Timeline: June 10-15^th, schedule can be adjusted and tweaked, some flexibility

d. Payment Options: proposed schedule is flexible and management of money is to be decided (band or trip organizers). Fundraisers will be done for the kids such as a selling project and concession money that kids earn can also apply.

NEW BUSINESS:

1) Fundraising: Halloween Dance October 28th

a. DJ: Debbie knows someone who may donate his time/skills

b. Decorations: To be assigned

c. Organization of Kids: to be assigned

d. Tickets: to be assigned

2) Concessions

a. Equipment: several new items

b. Sign up: sheet outside concession stand

CALANDAR:

1) First March Contest: Saturday September 3^rd.

2) September 10^th: Columbus North

3) September 17^th: Paoli

4) September 24^th: Floyd Central

5) October 1^st: District at Columbus East

6) October 8^th: Warren Central and Center Grove in Indianapolis

7) October 15^th: Regional at Evansville Central

8) October 22^nd: Semi-State at Franklin

The motion was made by Diana Yingst, seconded by Kay Dieterten, and approved unanimously to adjourn the meeting. The next meeting is October 4, 2011, at 6:00 p.m.

August 2011

2011-09-13T12:45:00.001-07:00

REPORTS:

1) Minutes: the motion was made by Diana Yingst, seconded by Amy Baird, and approved unanimously to start the meeting and approve the July minutes.

2) Treasurer: July ending balance approximately $6,200, August balance approximately $4,800 with several deposits to make.

OLD BUSINESS:

1) Marching Band

a. Students: Total of 25 by current count

b. Fees: T-shirt and Sponsorship Deadline Coming Due

c. Music: Theme of Edgar Allen Poe

d. Props: being constructed by Leigh Ann and Kenneth Peters

e. Uniforms: only a few kids left to make sure Uniforms fit. All Uniforms and Hats have been cleaned

2) Marching and Concert Band

a. Trip for Kids: discussion on possible trip destinations.

NEW BUSINESS:

1) Marching Band

a. T-Shirts: Deadline for money coming due. T-shirt Design by Carly Yingst.

b. Sponsorships: Deadline for money coming due (8/12)

b. Props: Cart set-up/design being evaluated by Matt. Keyboards this year.

c. Car Wash: Tentatively set for 8/27 from 9:00 a.m. to 12:00. Location is Charlestown JayC. Discussion on liability issue.

d. Contests: 1^st contest Saturday, 9/03. Discussed food, at this contest pizza party part of their participation. Can provide food at school before we leave.

2) Marching and Concert Band

a. Trip for Kids: Diana Yingst to supply suggested list of destinations to gather costs. Destination to be determined after received such information.

3) Concessions

a. Start up money: $1,200

b. Amounts Charged on Various Items: discussed. Diane Yingst, Amy Baird, and Debbie Crase to help determine best sales plan. Candy bars will be raised to $1.00, and discussion on doing more combo meals.

c. Repairs: Freezer (will use Home Economics freezer in interim), Popcorn Machine (tweaking), Pretzel Machine (tweaking).

d. New Items: Cheese Pump, Electric Skillet

e. Start of Season: appears 1^st volleyball game is 8/23.

CALANDAR:

1) First March Contest: Saturday September 3^rd.

2) September 10^th: Columbus North

3) September 17^th: Paoli

4) September 24^th: Floyd Central

5) October 1^st: District at Columbus East

6) October 8^th: Warren Central and Center Grove in Indianapolis

7) October 15^th: Regional at Evansville Central

8) October 22^nd: Semi-State at Franklin

The motion was made by Diana Yingst, seconded by Amy Baird, and approved unanimously to adjourn the meeting. The next meeting is September 6, 2011, at 6:00 p.m.

July 2011

2011-08-13T12:41:00.000-07:00

REPORTS:

1) Minutes: the motion was made by Diana Yingst, seconded by Debbie Crase, and approved unanimously to approve the June minutes.

2) Treasurer: Last year out ending balance was $5,635.16, and the current balance is $6,910.00 to start off this year.

OLD BUSINESS:

1) Marching Band

a. Students: Total of 24 by current count

b. Fees: $100 for each student coming due

c. Music: Theme of Edgar Allen Poe

d. Props: still being designed

NEW BUSINESS:

1) Marching Band

a. Uniforms: Diane Yingst and Leigh Ann Peters to work together on getting everything washed.

b. Evening Meal: food planned (grill, hot dogs, chips, buns, pop)

c. Ice Cream Social: donations offered by various Booster Parents (ice cream, toppings, drinks)

d. Water Supply for Band Camp and Marching Contests: Julie Fugate to draft notice to Booster Parents for each band member to bring their own water bottle to be refilled during the day (bottles to be provided to those who might forget), and for each band member to donate a case of water during band camp to be used for camp and contests to start building our supply. Discussion on available coolers for the water and possibly purchasing a large size for the band.

2) Marching and Concert Band

a. Trip for Kids: discussion on planning for future trip, fund raisers, giving kids notice to start saving to pay their own way, etc.

b. IU Band Day: positive influence on both marching and concert band members to participate.

CALANDAR:

1) Marching Band Music Camp starts July 18^th

2) Marching Band Parade is on July 23rd

3) Marching Band Camp starts July 25^th

4) Marching Band Evening Meal is on July 28^th

5) Marching Bank Ice cream Social is on July 29^th

The motion was made by Debbie Crase, seconded by Diana Yingst, and approved unanimously to adjourn the meeting. The next meeting is August 2, 2011, at 6:00 p.m.

June 2011

2011-07-13T12:40:00.000-07:00

REPORTS:

1) Minutes: the motion was made by Leigh Ann Peters, seconded by Diana Yingst, and approved unanimously to approve the May minutes.

2) Treasurer: report to be postponed until next booster meeting.

OLD BUSINESS:

1) Strategic Planning:

a. How do we deliver our message/information to various groups?

1) Parents: information to be sent via e-mail, the minutes, possible newsletter. All of this can be done through charms with proper training.

2) Students: student officers to update Facebook; do a student newsletter; and provide a non-voting representative to attend booster meetings to participate in planning.

3) Greater Clark County School System: e-mail and media at the discretion of Mr. Kahl

2) Grants:

a. Southern Indiana Youth Boosters: applied for $4,000 and approved for $750

b. Encouragement to look for other grant opportunities

3) Banquet: good turnout, a wonderful success

4) Charity Basketball Game (Alumni): Pennies for Life: Start-up $100 and made $230

NEW BUSINESS:

1) Budget 2011-12

a. Review and Comparison of 2010-11 budget to proposed 2011-12 budget

b. Fundraising: Look at Concessions pricing and spending to maximize profit. Look at Flower Fundraiser pricing and spending to maximize profit. Other fundraisers include pie night, Dance, Marching Band Sponsors, Donations, HR Block, Krispy Crème, and Car Wash. Discussion to add a Bake Sale with the Car Wash. Discussion to change approach to sponsors to not just sponsor the whole band, but possibly a particular instrument.

c. Expenses: Experimental for this year is for Guard and Percussion Ensemble to do own fundraisers, etc. to support their own costs.

d. Marching Schedule: Not going to State Fair this year.

e. Fair/Share: Discussion on student fees and incentives to work off costs through concessions. Each concession night worth $25.00 toward student fees. Another incentive is to have a drawing for prizes at the Banquet for those who work concessions.

f. Approval of Budget: The motion was made by Debbie Crase, seconded by Diana Yingst, and approved unanimously.

2) Officer Elections

a. Secretary Position: Motion made by Debbie Crase to nominate Julie Fugate. Amy Baird seconded, and approved unanimously.

3) Marching Band

a. Students: Total of 25 (a bit smaller than last year)

b. Fees: $100 for each student

c. Music: early version have been passed out

d. Props: In the design phase

CALANDAR:

1) Graduation is June 11, 4:00 p.m. (students to be there at 3:00 p.m.)

2) Marching Band starts July 7

The motion was made by Diane Yingst, seconded by Debbie Crase, and approved unanimously to adjourn the meeting. The next meeting is July 7, 2011, at 6:00 p.m.

May 2011

2011-06-07T13:14:00.000-07:00

REPORTS:

1) Minutes: The motion was made by Debbie Crase, seconded by Leigh Ann Peters, and approved unanimously to approve the April minutes.

2) Treasurer: The balance as of 3 May was $9,689.30. After the flowers are paid for, the balance will be $7,500.

OLD BUSINESS:

1) Strategic Planning

a. Do we need to change/refine how we deliver our message to the following groups?

Greater Clark County School System – through media and email

Parents – Provide updates prior to concerts possibly have a walk in the fall; deliver the message through Charms, emails, letters.

Students – through messages to send home. Possibly have an activity board and post pictures/stories. Also adding articles to the school newspaper or have a band newsletter. Share the fun things that the band does.

b. Next month: Draft a Value Proposition

2) Flower fundraiser:

a. We reviewed the sales: 212 items sold (profit $1696) this is down from last year. Next year the sale will launch earlier, have the sale last longer, and offer a larger selection.

b. We will organize the flowers on Oaks Day. Meet at the Feed Store at 1:00. Deliver Derby day from 9-12.

c. Bats game will be on May 27. Ticket orders are due by the May 11.

NEW BUSINESS

1) Banquet:

a. Date is set for June 2.

b. Awards order is started.

c. Food plan, high school – sides/casseroles, 7^th and 8th grade – desserts, 6^th grade – 2 2-liters

d. Boosters will provide: 200 pieces of chicken, 75 each of turkey and ham sandwiches.

e. Boosters will also provide 2 gallons of green beans, corn, and baked beans.

2) Grants

a. Southern Indiana Youth Boosters have offered an interview May 15 at 3:00. The interview will be at the Charlestown Civic Center. We applied for $4,000. Officers needed to attend.

3) Charity Basketball Game (Alumni): Pennies for Life

a. June 4, time TBA

b. Concessions needed. The motion was made by Amy Baird, seconded by Kay Dieterlen, and approved unanimously to offer concessions for the game and donate partial proceeds after expenses to the “Pennies for Life”. Concessions offered will be: canned cokes, biggie hot dogs, popcorn, and possibly candy.

4) Officer Elections:

A. Dianna Yingst will serve as President.

B. Amy Baird will serve as Vice President.

C. Debbie Crase will serve as Treasurer.

d. Secretary will be decided at the June meeting.

5) Marching Band:

a. Information has been given to the students and is due May 20.

b. Payment of $100 is due July 11 or set up a payment plan.

c. Practice will start July 7; Fireman’s parade is July 23. Season starts Labor Day weekend.

CALENDAR

1) High School/Jazz Band Spring Concert is May 13

2) Middle School Spring Concert is May 17

3) Recruit/rental night is May 19

4) Jazz tour is May 26

5) Bats game is May 27

6) Graduation is June 11, 4:00 p.m.

7) Items from the floor

The motion was made by Leigh Ann Peters, seconded by Elaine McKim, and approved unanimously to adjourn the meeting.

The next meeting is June 7, 2011 at 6:00 PM.

April 2011

2011-05-03T13:27:00.001-07:00

REPORTS:

1) The minutes were approved as presented

2) Treasurer: The balance as of 5 April was $6,608

OLD BUSINESS:

1) Strategic Planning

a. We reviewed the benefits discussed previously

b. We discussed the drafting of a Value Proposition

c. Next month: How do we deliver the information to parents, students, and administration?

2) Instrument Replacement:

a. Mr. Ledbetter contacted Mr. Galovic (school board) about the replacement of instruments

The answer was “no”. We discussed ways to further approach the school board concerning this

NEW BUSINESS

1) Flower fundraiser:

a. We reviewed the order form (fewer choices). Possibly offering cash and carry on-site

b. The students will be able to earn Bats tickets for the sale of flowers

c. Pizza party to the class that sells the most flowers

c. Order dates: 11-20 April

d. Deliver Derby Day (organize Oaks day-meet at 3:00 at the Feed Store)

2) Banquet:

a. Date will be discussed at the next meeting

b. Mr. Kahl will work with Amy Baird (Vice President) to order awards

c. The food will be planned at the next meeting

3) Officer Nominations:

a. Dianna Yingst will send an email through CHARMS requesting nominations

b. Elections will be in May

c. New officers start in June

4) Marching Band:

a. No draft schedule as of yet

b. Show arrangement will cost approximately $300

b. Sign-ups for marching band will begin after the ISSMA contest

5) Winter Guard:

a. The season finished on Saturday, 28 March, at the Tri-State finals

b. Very pleased with their progress throughout the season

CALENDAR

1) ISSMA Contests

a. Middle School was 1 April. They received a Silver rating

b. High School is 8 April, at Floyd Central. The band will stop at CiCi’s for dinner

The motion was made by Dianna Yingst, seconded by Amy Baird, and approved unanimously to adjourn the meeting.

The next meeting is 3 May 2011 at 6:00 PM.

December 2010

2011-03-03T05:39:00.001-08:00

Booster Meeting: December 7, 2010

REPORTS:

1) The motion was made by Dianna Yingst, seconded by Debbie Crase, and approved unanimously to approve the minutes from the November meeting.

2) Treasurer: The financial report was approved as presented.

OLD BUSINESS:

1) Band jackets:

The band jackets have been ordered, but are on backorder and will be delivered in January.

NEW BUSINESS

1) Strategic Planning:

a. What are the primary decision criteria influencing your school board (i.e., what is “the money”?) Items discussed: How will we make sure we can pull the data together to protect our budget from cuts? Does being a band member improve ISTEP scores?

b. Know how we can help the data and how to show it?

c. January: How can we address our weaknesses (size/attendance)?

2) Mr. Kahls Extended Leave:

a. Mr. Akers will be here 3 Jan – 14 Feb. He will work with the Pep Band.

b. He will be responsible for the Solo/Ensemble competitions.

c. We will have the booster meetings as normal.

3) WinterGuard:

a. Will probably need help with painting the tarp.

b. May need help with other props.

c. Mr. Kahl will pass the word to others if Amber lets him know if anything is needed.

d. They will participate in TriState instead of IHSGGA.

e. Mr. Kahl will look into getting Amber certified to drive the New Washington bus for competitions.

4) Jazz Band:

a. The Christmas tour is on Monday 13 December.

b. We will need help to transport the equipment.

5) Concessions:

Workers needed for the basketball season.

6) Items from the floor:

Band uniforms need to be washed. The Coles may be able to do this.

The motion was made, seconded, and approved unanimously to adjourn the meeting.

The next meeting is January 4, 2011 at 6:00 PM.

November 2010

2010-12-03T05:40:00.000-08:00

Booster Meeting: November 2, 2010

REPORTS:

1) Minutes

2) Treasurer

OLD BUSINESS:

1) Marching Band

a. Mr. Kahl wanted to thank everyone for helping in the season. It was a great year, and we already have some ideas for next season!

b. Uniforms need cleaned.

2) Fundraising

a. Halloween Dance: Great job!

3) Band jackets

a. Contacted Bush-Keller, have sizes. Awaiting word on ordering.

NEW BUSINESS

1) Strategic Planning

a. Follow up from July meetings, goals and mission

b. What is the ROI for our group?

c. Next month: What are the primary decision criteria influencing your school board (i.e., what is “the money”?)

2) Pep Band:

a. The Snake Dance is Nov. 12 and the first game to play at is Nov. 19

b. The band will be using the Hoskins’ trailer, but we’ll need a truck/driver to pull the trailer.

c. There will be an update to the calendar for Pep Band

3) Concert Band:

a. We have 3 students in the High School honor band and 4 in the Middle School honor band.

b. After school ensemble update:

Mon/Wed: Guard, 13 students

Tuesday: Percussion Ens., 12 students

Thursday: Jazz Band, 13-14 students.

4) Concessions

a. Workers needed for the bball season

5) Items from the floor

The next meeting is December 7, 2010 at 6:00 PM.

October 2010

2010-11-11T05:39:00.000-08:00

Booster Meeting: October 5, 2010

REPORTS:

1) Minutes

2) Treasurer

OLD BUSINESS:

1) Marching Band

a. Mr. Kahl wanted to thank everyone for the help so far.

b. Calendar

i. Male High School on Saturday. Let’s look at food options

ii. Regional schedule will be similar to last year.

We’ll eat in Evansville.

2) Fundraising

a. Halloween Dance: October 29^th. Discuss needs and assignments.

NEW BUSINESS

1) Band jackets

a. Need someone to chair and order

2) Marching Band party

a. Details, info?

b. Sumo reward for gold at Regionals???

3) Concert Band

a. Tux/polo order forms going out tomorrow.

b. There will be an update to the calendar for Pep Band

3) Concessions

The next meeting is November 2, 2010 at 6:00 PM.

September 2010

2010-10-05T14:02:00.000-07:00

Booster Meeting: September 14, 2010

REPORTS:

1) The motion was made by Dianna Yingst, seconded by Amy Baird, and approved unanimously to approve the minutes of the August meeting.

2) Treasurer: The financial report was approved as presented. The balance as of September 14 is $5,142.

OLD BUSINESS:

1) Parent’s reception:

a. Agenda

i. Welcome

ii. Review Boosters overall mission

iii. Introduce Responsibility list

iv. Introduce Charms, SmartMusic

v. Fair Share Program

vi. Questions

2) Car Wash

Dianna Yingst did a great job organizing the car wash. We made about $270. The car wash was held August 28 at the Jay C Store in Charlestown.

3) Marching Band

a. Mr. Kahl wanted to thank everyone for the help so far. Continued help will be needed with the tarp, equipment, and food.

b. Equipment

i. Need to build one additional set piece which is a front drop

ii. Trailer: Maintenance concerns, tires, and battery reminder

c. Calendar

i. Saturday September 18, is Paoli. We will feed the band before we leave.

ii. Saturday, September 25, is Floyd Central. We will feed the band before

they leave this day also.

iii. District at Columbus East, October 2. This will be an early morning.

iv. Male High School, October 11. The contest will not start until after 1:00.

May need to feed them if we make the finals.

v. Regional, pending qualification. Schedule will be similar to last year.

We’ll eat in Evansville.

NEW BUSINESS

1) Greater Clark

a. Approached by Charlestown band booster president, Lindon Dodd, about

opening up communication among schools. No action necessary, but

thoughts are welcome. Follows up on our discussions from the Spring.

i. Advocacy of our program: “Our mission is to serve students involved in

the band program.”

ii. GCCS booster discussions: Share ideas and advocacy.

2) Fundraising

a. Halloween Dance: October 29^th. Discuss needs and assignments.

3) Calendar Items:

a. Concessions

The motion was made by Dianna Yingst, seconded by Amy Baird, and approved unanimously to adjourn the meeting.

The next meeting is October 5, 2010 at 6:00 PM.

August 2010

2010-09-14T12:15:00.001-07:00

Booster Meeting: August 3, 2010

REPORTS:

1) The motion was made by Dianna Yingst, seconded by Debbie Crase, and approved unanimously for the July meeting.

2) Treasurer: The financial report was approved as presented.

OLD BUSINESS:

1) None

NEW BUSINESS

1) Budget

a. The motion was made by Dianna Yingst, seconded by Debbie Crase, and approved unanimously to approve the remaining portion of the budget (marching band portion approved in July).

2) Marching Band

a. State Fair Information:

1) Debbie Crase will get breakfast foods, lunch meat, cheese, chips, and bread.

2) Amy Baird will get powdered Gatorade.

3) Thursday night, August 5, crew workers will meet at the school at 8:00 to help organize/load trailer.

3) Fundraising:

a. There will be a car wash at the Jay C Store in Charlestown some Saturday in August from 9:00 a.m. to 1:00 p.m.

4) Calendar Items:

a. Indiana Sate Fair: 6 August.

b. Car Wash: August sometime.

The motion was made and seconded to adjourn the meeting.

The next meeting is September 14, 2010 at 5:30 PM.

July 2010

2010-08-14T12:17:00.000-07:00

Booster Meeting: July 6, 2010

REPORTS:

1) There were no minutes from June.

2) Treasurer: There was $7,500 in the bank account June 30.

OLD BUSINESS:

1) None

NEW BUSINESS

1) Organization of assignments/committees

a. Responsibility list (see attached)

2) Fair Share Structure:

a. Proposal: Fair Share Donation. There are approximately 260 work spaces in the concession stand on average. The following is the pilot program proposed:

1) 5-game requirement for concert band, Grades 6-12

2) 3-game requirement for marching band/guard

3) In lieu of fees:

a) Fair share donation, $100/$75, currently $0/$75

b) The motion was made by Debbie Crase, seconded by Dianna Yingst, and passed unanimously to start this pilot program.

3) Budget

The motion was made by Dianna Yingst, seconded by Julie Fugate, and passed unanimously to approve the Marching Band portion of the budget. The remaining portion will be discussed and voted on at the next meeting.

4) Marching Band

a. Camp information

1) Schedule was discussed (9-12, 1-4, 6-9)

2) Dinner donation on Thursday

3) There will be water provided everyday

4) Ice cream social on Friday at approximately 6:00

b. Design

1) The design for the tarp is still being planned.

2) Ken Peters will lead the design team for the backdrops

c. Trailer

1) We need a driver to pull the trailer for the season

2) Another cart may need to be built

5) Calendar Items:

a. Band Camp: 26-30 July.

b. State Fair: 6 August.

The motion was made by Dianna Yingst, seconded by Julie Fugate, and approved unanimously to adjourn the meeting.

The next meeting is August 3, 2010 at 5:30 PM.

June 2010

2010-07-06T14:08:00.001-07:00

Booster Meeting: June 1, 2010

REPORTS:

1) There were no minutes from April.

2) Treasurer: There was $6,830 in the bank account.

OLD BUSINESS:

1) Fundraising

a. Flower Sale

i. Thank you for your help with this.

b. Holiday World on Saturday, need parents to drive (39 students on bus!)

NEW BUSINESS

1) Advocacy 101:

a. Brainstorm duties throughout the year (for committees and volunteers)

2) Marching Band

a. 29 students

b. Calendar is posted on website

c. Parade is July 3, not 10 as originally posted

d. Sponsors will begin in July

3) Band Banquet

a. Review of duties

4) Calendar items:

a. Graduation is June 19

The motion was made by Dianna Yingst, seconded by Nancy Richter, and approved unanimously to adjourn the meeting.

The next meeting is July 6, 2010 at 6:00 PM.

May 2010

2010-06-01T07:25:00.001-07:00

Booster Meeting: May 4, 2010

REPORTS:

1) There were no minutes from April.

2) Treasurer: There was $6,830 in the bank account.

OLD BUSINESS:

1) Fundraising

a. Flower Sale

i. Delivery details: Saturday distribution 9-12 at the high school. Those who can, will meet at the Feed Store to pick up the flowers.

ii. The trip to Holiday World will be June 5.

NEW BUSINESS

1) Officer Elections

a. Nominations were accepted from the floor.

b. Elections:

President – Dianna Yingst

Vice President – on hold

Secretary – Elaine McKim

Treasurer – Debbie Crase

2) Advocacy 101:

a. We need to prepare an “elevator speech” to promote the band. We brainstormed ideas to include in the speech. Some ideas were: Support the band program to ensure program stays; Keep music education; Participation provides expanded opportunities for students; Outlet for creativity; and Community support. We will discuss further at the next meeting.

3) Marching Band

a. First rehearsal is May 17.

b. Review of the Marching Band season will be held in June.

c. The trailer design has been completed.

4) Band Banquet

a. Date will be Thursday, June 3^rd at 6:30.

b. Planning:

High School...........................Sides/Casseroles

7^th-8^th Grade.....Drinks (2-Two liters preferred)

6^th Grade…...........................................Desserts

Nancy Richter will order the meats (chicken/sandwiches).

Debbie Crase will provide the plates, forks, napkins.

5) Calendar items:

a. High school and Jazz band concert will be on Friday, May 7.

b. Middle school concert will be Tuesday, June 1.

The motion was made by Dianna Yingst, seconded by Nancy Richter, and approved unanimously to adjourn the meeting.

The next meeting is June 1, 2010 at 6:00 PM.

March 2010

2010-04-06T13:25:00.000-07:00

REPORTS:

1) Minutes

The motion was made by Janice Embry, seconded by Debbie Crase, and passed unanimously to approve the February minutes.

2) Treasurer

The Treasurer’s report was given. The current balance is $10,650.

OLD BUSINESS:

1) Trailer:

a. We are in the process of finalizing the artwork for the trailer. No action is needed at this time.

2) Fundraising:

a. Elaine McKim gave information concerning the flower sale. We will work with the Feed Store in Charlestown. We will start the sale April 2, and orders should be turned in by April 16. Delivery date will be May 8.

b. We will offer both flats of flowers and baskets.

NEW BUSINESS:

1) Concessions Review:

a. Season review: We still need to purchase a skillet.

b. Concerns for next year (possibly service credit?). We discussed and will discuss again at a later date. Ideas were: requiring the students to work, etc.

2) Advocacy 101: Discussion of: What do we do now?

a. Review of our mission statement.

b. What do we “the boosters” do well? What does our program do well?

c. What do we need to work on?

We will discuss again at the next meeting

3) The nomination procedure to elect band booster officers for the next year (per the by-laws):

April – nominate

May – elect

June – new officers start

4) Calendar items:

a. Winter guard has contests at Butler (3/6) and the Scottsburg community show Friday (3/12) and finals at Scottsburg on Saturday (3/13).

b. Concert Band: MS contest in Jeff is April 9, and the HS contest at Floyd Central or Columbus is April 23 or April 24. High School concert will be May 7 and Middle School concert will be June 1.

The motion was made by Janice Embry, seconded by Debbie Crase, and passed unanimously to adjourn the meeting.

The next meeting is April 6, 2010, at 6:00 p.m.

February 2010

2010-04-06T13:22:00.000-07:00

REPORTS:

1) Minutes

The motion was made by Nancy Richter, seconded by Janice Embry, and passed unanimously to approve the January minutes.

2) Treasurer

The Treasurer’s report was given.

OLD BUSINESS:

1) Trailer:

a. The trailer is now licensed.

b. We are in the process of finalizing the artwork for the trailer.

2) Fundraising:

a. Elaine McKim will find out specifics about having a flower sale. We will work with the Feed Store in Charlestown. We would like to have delivery between Derby and Mother’s Day (May 8^th).

b. We discussed having a donut day/coffee sale day around Easter. The majority felt it would be too much to have the two sales.

3) Concessions:

The girls sectionals will be 2/9, 2/10, 2/12, and 2/13. We will plan for two lines and fill additional coolers with cokes. The Athletic Director needs a list of workers for admittance to the games. We need workers for the Sectional and all games.

NEW BUSINESS:

1) Advocacy 101: Mr. Kahl gave a presentation. He discussed the shortage in the Greater Clark School System budget.

2) Calendar items:

a. Winter guard has contests at Pike (2/6), Greenfield (2/20), and Highland (2/27).

b. Solo Ensemble: We had 9 people participate on 30 January. Four participants received gold and five participants received silver.

c. Pep Band: There will be a make up game played February 16th with Borden.

The motion was made by Janice Embry, seconded by Ron Richter, and passed unanimously to adjourn the meeting.

The next meeting is March 2, 2010, at 6:00 p.m.

January 2010

2010-02-02T05:35:00.000-08:00

Booster Meeting: January 11, 2010

REPORTS:

1) Minutes

The motion was made by Nancy Richter, seconded by Debbie Crase, and passed unanimously to approve the December minutes.

2) Treasurer

The Treasurer’s report was given. The current balance is $7,201.00.

OLD BUSINESS:

1) Trailer:

The trailer will be titled and licensed soon. The paperwork is with GCCS.

2) Fundraising:

Calendar sale: We made about $300 on the calendar sales. We would like to thank Ken and Leigh Ann Peters for all of their work.

3) Concessions:

Dianna Yingst will open and close the concession stand Thursdays and Fridays while Debbie Crase is unavailable. Nancy Richter will also open when needed. Barbara Bielefeld will purchase the supplies from both Sams Club and GFS.

NEW BUSINESS:

1) Jazz Band:

a. James Embry drove the Jazz Band for the Christmas tour. The group did a good job.

2) Marching Band:

a. Marching band will begin around the time of the New Washington parade. Practices may begin before school is out.

3) Winter Guard:

a. Sponsor forms are due NLT Wednesday, January 13th.

b. A trailer driver is still needed.

c. The calendar for the guard is posted on the New Washington Music website.

4) Concert Band:

a. Solo and Ensemble is January 30th in Scottsburg.

5) Pep-Band:

a. The game that was cancelled on January 8^th (Borden BBB) will be played on February 16th. The pep-band will play for this game.

The motion was made by Barbara Bielefeld, seconded by Janice Embry, and passed unanimously to adjourn the meeting.

The next meeting is February 2, 2010, at 6:00 p.m.

December 2009

2009-12-09T04:47:00.000-08:00

Booster Meeting: December 1, 2009

REPORTS:

1) Minutes

The motion was made by Faith Stivers, seconded by Tammy Shelton, and passed unanimously to approve the November minutes.

2) Treasurer

The Treasurer’s report was given. The current balance is $5,372.00. It was noted that the transportation for the Marching Band season was paid for by the school which was about $2,100.

OLD BUSINESS:

1) Trailer:

The trailer is still not titled or licensed. GCCS sent paperwork to the IN State BMV and there was a form missing. Mr. Kahl will take the paperwork to the BMV on Saturday and start the process all over again.

2) Fundraising:

Calendar sale:

1) Enough photos have been submitted and 13 photos were picked.
2) Sales information was sent home with the students the week of 23 November and forms are due back on 3 December.

NEW BUSINESS:

1) Jazz Band:

a. Christmas tour is set for 15 December. They will perform at the Sellersburg Health and Rehab Center and then at Borders at Fourth Street Live.

2) Marching Band:

a. The uniforms will be cleaned by the Bielefelds.

3) Winter Guard:

a. Sponsors requests are going out this month. These are separate from the Marching Band sponsors.

b. A trailer driver is needed from the end of January through the first two weeks of March. Mr. Kahl will ask the guard members if any of their parents are interested.

4) We discussed having a Rock concert in the spring. Mr. Kahl will start making contacts (band, stage, etc.).

5) Concessions:

a. We discussed the need for people to sign up to work.

6) Concert Band:

a. The Winter concert will be 9 December at 7:30.

b. The jackets will be given out to the students during the concert.

The motion was made by Leigh Ann Peters, seconded by Barbara Bielefeld, and passed unanimously to adjourn the meeting.

The next meeting is 11 January at 6:00 p.m.

November 2009

2009-12-01T06:06:00.000-08:00

REPORTS:

1) Minutes

The motion was made by Faith Stivers, seconded by Nancy Richter, and passed unanimously to approve the October minutes.

2) Treasurer

The Treasurer’s report was given. The current balance is $3,883.00.

OLD BUSINESS:

1) Trailer:

a. Still waiting to get in touch with Sherriff Rodden about the painting of the trailer.

b. There isn’t an update on the trailer insurance or title from GCCS.

2) Fundraising:

a. Dance

1) Good job helping with the dance. Mr. Yancey was complimentary on the clean-up.

2) We made $939.00.

b. Calendar sale:

1) We need photos. Letter was handed to students to take home. Mr. Kahl will send phone numbers home to various booster parents to call the parents to remind them to send in pictures.

2) The sales kickoff will be Nov 20^th, due back the Monday after the break.

3) The committee will meet the week after the orders are returned to select pictures.

4) Mr. Kahl will set up the order form. The calendars will be sold for $13.00. For every calendar the kids sell, they will get $1.00 back in cash.

NEW BUSINESS:

1) Marching Band:

a. WHAS will be coming Nov. 11^th from 5-7 AM.

b. The uniforms need to be cleaned after Nov. 11^th.

2) Pep Band:

a. The Snake Dance is Nov. 13^th and the first game to play at is Nov. 24^th.

b. The band will be using the Hoskins’ trailer, but we’ll need a truck/driver to pull the trailer.

3) Concert Band:

a. We had 6 students in the High School honor band and 2 in the Middle School honor band.

b. Jazz Band has started. They will meet Thursdays after school.

c. Percussion Ensemble will begin Tuesday, Nov. 10^th.

d. Winter Guard starts Wednesday, Nov 4^th.

4) Concessions:

a. We discussed the need for people to sign up to work.

b. A calendar of events has been/is being handed out to students.

The motion was made by Nancy Richter, seconded by Faith Stivers, and passed unanimously to adjourn the meeting.

The next meeting is 1 December at 6:00 p.m.

October 2009

2009-11-09T05:40:00.000-08:00

Booster Meeting: October 6, 2009

REPORTS:

1) Minutes

The motion was made by Nancy Richter, seconded by Ron Richter, and passed unanimously to approve the September minutes.

2) Treasurer

The Treasurer’s report was given. The current balance is $4,134.63.

OLD BUSINESS:

1) Trailer Painting:

a. Monty Snelling gave a $500-$700 estimate to paint the trailer.

b. DannyRodden, Sherriff’s Dept, is going to donate the painting (decal) for the trailer.

2) Fundraising:

a. Rock Concert “Rocktober”

1) Dillan Johnson is set, working on heading up the group.

2) School paperwork is completed.

3) $5 ticket admission, advertising should go up around Oct. 19.

4) Nancy Richter/Leigh Ann Peters will head up the food.

5) Will need volunteers (kids) for tickets and clean-up.

b. Calendar sale:

1) Ken Peters passed out information on the calendar sales and discussed them. A local printer can print the calendars for approximately $7.00 each. A letter will be sent out at school requesting pictures of the community be submitted for the calendar. We will need a minimum of 13 pictures. We will price the calendars around $12.00. We will preorder one calendar for every band member to present to people to take orders from. We will order in November and deliver in December. The $100 and up sponsors will be included on the calendar. Advertising could be sold for the calendar, but, we will not do this the first year. It is a possibility to try this for upcoming years.

2) Diana Yingst, Leigh Ann Peters, and Ken Peters will be on the committee to select pictures for the calendar.

NEW BUSINESS:

1) Marching Band:

a. Mr. Kahl is very pleased with the progress of the Marching Band.

b. The band boosters will feed the band prior to going to the Salem Contest on Oct. 10.

c. Regional will be very much like District but a bigger stage. We will perform at about 3:15 (2:15 our time). We will also feed the band prior to the contest.

d. Mr. Kahl appreciates all the help that has been given this year with the band.

e. There will be a bon fire at the Crase’s for a post-season celebration. It is possible to be held during Fall Break.

2) Band Jackets:

a. The order has been placed with Awards America.

b. There will be 11 students receive their jacket during the winter concert and 1 during the spring concert. Student’s sizes need to be checked.

c. Information letter will be handed out with directions on how/where to apply the patches before December.

3) Concert Band: Tuxes/Polo order forms went out today and are due next Wednesday.

4) Concessions: We discussed the need for people to sign up to work and also the need for a calendar of events to hand out to students.

The motion was made by Ron Richter, seconded by Nancy Richter, and passed unanimously to adjourn the meeting.

The next meeting is 3 November at 6:00 p.m.

September 2009

2009-10-06T05:59:00.000-07:00

Booster Meeting: September 1, 2009

REPORTS:

1) Minutes

The motion was made by Nancy Richter, seconded by Ron Richter, and passed unanimously to approve the August minutes.

2) Treasurer

The Treasurer’s report was given. The current balance is $3,710.48.

OLD BUSINESS:

1) Trailer: Mr. Kahl has contacted Brian Jones about painting the trailer. This should be done before going to IU. We will use a new logo.

2) Fundraising:

a. We will plan a rock concert on Friday, October 30. Mr. Kahl will check to see if the school is available and put in the correct forms. We will call it “Rocktober”. Nancy Richter and Leigh Ann Peters will head up organizing the food.

b. We are planning a calendar sale for November. Leigh Ann Peters will head this up.

NEW BUSINESS:

1) Marching Band:

a. The Indiana State Fair went great and was a good experience for the kids.

b. Please be respectful of each other while moving equipment and the tarp. It is important to listen to our staff especially about moving the tarp. The help was and is very much appreciated.

c. IU Band Day. Debbie Crase will be in charge of the food. We will leave the school at 6 a.m. and arrive at IU by 8 a.m. The boosters will grill for lunch and provide the meat, buns, condiments, drinks, and paper products. Mr. Kahl will pass out a list asking the students to bring chips and sides. We will stop at Moe’s for dinner.

d. Possibility of performing at Charlestown contest if the time is changed (9/12/09).

e. Paoli and Floyd Central contests. The boosters will provide food for the kids before they leave the school for the contests.

f. District (Columbus East): This will be early morning. We perform between 11 and noon and will be home pretty early. We will need to be very strict regarding rules for equipment, limited talking, etc.

g. There will be two or three other contests we will discuss in October.

2) Concert Band:

b. The size of the band is a little smaller this year. There is still decent instrumentation at all levels.

c. Possible overnight trip to Morristown on May 7^th or 14^th for high school only. The concert would be on Friday night, have a lock-in afterwards, and come home Saturday. We would pay for the hotel room for the bus driver.

3) Concessions: We discussed the need for volunteers to sign up to work.

The motion was made by Leigh Ann Peters, seconded by David Cole, and passed unanimously to adjourn the meeting.

The next meeting is 6 October at 6:00 p.m.

August 2009

2009-09-01T12:16:00.000-07:00

REPORTS:

1) Minutes
The motion was made by Ken Peters, seconded by David Cole, and approved unanimously to approve the July minutes.
2) Treasurer
The Treasurer’s report was given. The current balance is $5,726.

OLD BUSINESS:

1) Trailer: Mr. Kahl will contact Brian Jones about painting the trailer after the Sate Fair. We are still waiting on the license and insurance from GCCS.
2) Fundraising: Fireman’s Festival booth – We made $81.00 off of the “Guitar Hero” game and $60.00 in sponsorships.

NEW BUSINESS:

1) Marching Band:
a. The Indiana State Fair will be 7 August. We discussed the food and drinks for the fair. Nancy Richter and Debbie Crase will get the food and drinks Thursday 6 August. We will need a canopy, extra chairs, and coolers.
b. Parents will meet Thursday, 6 August, during the last part of band practice to do a trial run with the tarp and to connect the carts together for the show.

2) Calendar:
a. Indiana State Fair: 7 August
b. Perform for the Opening Day Celebration for GCCS Faculty & Staff at Jeffersonville High School: 24 August.

The meeting was adjourned.

The next meeting is 1 September at 6:00 p.m.

July 2009

2009-09-01T12:15:00.000-07:00

REPORTS:

1) Minutes
The motion was made by Nancy Richter, seconded by Ron Richter, and approved unanimously to approve the June minutes as corrected:
Corrections:
NEW BUSINESS: 1) b. “The Festival will be held 10-11 July.”

2) Treasurer
A Treasurer’s report was not given.

OLD BUSINESS:

1) Trailer: Mr. Kahl would like to be kept accountable concerning the painting of the van. Nancy Richter plans to call him once a week to remind him.
2) Fundraising:
a. Fireman’s Festival booth – Janice Embry will check to make sure we have a space to set up the booth.
b. Nancy and Ron Richter will set up the booth with Mr. Kahl. We will need a screen, projector, and canopy. Two tables will be set up. One for advocacy and one for “Guitar Hero”. We will charge $.50 per game. The high score will be recorded on a white board.

NEW BUSINESS:

1) Parade:
a. Water will be provided for the band members during the parade. The parade begins at noon.
b. We will need two students to carry the banner.
2) Marching Band:
a. Work is being done to build props and carts for marching band.
b. We need to borrow a riding lawn mower (without a deck) or golf cart to pull the equipment.
c. Band Camp will be 27-31 July. Mr. Kahl would like water provided for the morning session. Nancy Richter will organize this. On Friday, 31 July, we will have ice cream and drinks at about 7:30 for the band members and their families. The band will present a performance of the show they have worked on during camp.
d. The Indiana State Fair will be 7 August. We will discuss the food and drinks at the Booster meeting, 4 August.
e. We discussed the possibility of purchasing Booster shirts.

3) Calendar:
a. Marching Band: 27-31 July.
b. Indiana State Fair: 7 August.

The motion was made by Julie Fugate, seconded by Nancy Richter, and approved unanimously to adjourn the meeting.

The next meeting is 4 August at 6:00 p.m.

May 2009

2009-06-02T13:30:00.001-07:00

Booster Meeting: May 5, 2009

REPORTS:
1) Minutes
The motion was made by Nancy Richter, seconded by Debbie Crase, and approved unanimously to approve the April minutes.
2) Treasurer
There was $13,160 in the bank account at the end of April. All concessions have been paid.

OLD BUSINESS:
1) Trailer
a. Trailer is in, picked up on Friday and is currently at the Crase’s house. The walls of the trailer are ¾ inch plywood—very sturdy.
b. The next steps are to submit a gift form to Greater Clark and contact Tricia Spellman about licensing
c. Brian Jones has been contacted about painting our lettering. We’re working on a design for this. The writing will say “New Washington Band and Guard”. There will be spaces for sponsors on the trailer. These will possibly be on magnets so it can be changed as sponsors change.
2) Fundraising
a. Krispy Kreme sale was a success. We made $760.
b. Begin thinking about our presence (advocacy) at Firemen’s Festival and other summer fundraisers (sponsors, car wash, etc.)
c. The paperwork to apply to the three Wal-Marts in the local area for grants must be resubmitted due to a new form.
3) Band Banquet
a. Most awards are ordered, except for seniors/plaques
b. Date will be Tuesday, May 26th at 6:30.
c. Planning:
High School...........................Sides/Casseroles
7th-8th Grade.....Drinks (2-Two liters preferred)
6th Grade…...........................................Desserts
Nancy Richter will order the meats (chicken/sandwiches).
Debbie Crase will provide the plates, forks, napkins.
4) Student Accounts
a. A document was drafted concerning the Student Accounts.
b. The motion was made by Elaine McKim, seconded by Nancy Richter, and approved unanimously to approve the student account document with no changes. This document will be added to the band handbook under the booster section.

NEW BUSINESS
1) Officer Elections
a. A letter was sent home with the students asking for nominations/participation.
b. Nominations are being accepted from the floor.
c. Elections: The motion was made by Kay Dieterlen, seconded by Ron Richter, and approved unanimously to elect the following individuals:
President – Janice Embry
Vice President – Nancy Richter
Secretary – Elaine McKim
Treasurer – Debbie Crase
2) Calendar:
a. The High School band earned a Gold Rating at the ISSMA contest.
b. A party was held at the Crase’s in April.
c. Concert is Friday, May 8th.
d. The Jazz Band will play at the re-dedication of the Middle/High School on May 17th.
3) Marching Band
a. Dates and sign-ups are still available on door and on website.
b. Mr. Kahl will present the Marching Band portion of the budget at the June meeting.
c. We are looking for someone to pull the trailer. We have a lead.
4) Items from the floor
a. There is a Booster workshop at Marion College in Indianapolis on May 16th. It will be held from 9:00-3:00. The workshop will be about new and established booster organizations.

The motion was made by Elaine McKim, seconded by Julie Fugate, and approved unanimously to adjourn the meeting.

The next meeting is June 2 at 6:00 PM.

April 2009

2009-05-04T11:08:00.000-07:00

Booster Meeting: April 7, 2009

REPORTS:
1) Minutes
The motion was made by Debbie Crase, seconded by Nancy Richter andapproved unanimously to approve the minutes as corrected.
Corrections: OLD BUSINESS: 1) a.iv. ….the policy is not very expensive.
NEW BUSINESS: 5)c. …is April 7th at 6:00.
2) Treasurer
We discussed the concessions. The balance as of the meeting was $14,800.

OLD BUSINESS:
1) Trailer (8.5’x20’)
a. Mr. Kahl talked to Mr. Ledbetter and Tricia Spillman about: GCCS licensing, registration and the storage of the trailer. The trailer can be gifted to NWMHS and will stay in New Washington. The trailer will have the NW band information painted on the side and will be for the band use only. We will be able to register and license the trailer through GCCS.
b. Look at bids (2 were received: One from Bluegrass Sales ($5,000) and one from Tow Zone Trailer and Equipment ($7,108.81)
i. The motion was made by Nancy Richter, seconded by Debbie Crase, and approved unanimously to purchase the trailer from Bluegrass Sales for $5,000.
2) Fundraising
a. Krispy Kreme sale was discussed. The sale will be held 4/25. The order forms will be sent home with all band students (grade 6-12) 4/17. The orders will be taken 4/17 – 4/22 and pickup and delivery will be 4/25 (if agreeable with Krispy Kreme). The students will meet at the school to deliver. Donut pick up will be from 8:00-9:00 and delivery will be 9:00–10:30. We will sale only regular donuts at $5.00 a dozen (pre-pay). What the student sales they will deliver. Each student will make $.50 per dozen sold and this will be put in their band account.
b. Mr. Kahl and Cindy Combs will organize the sale/process.
3) Band Banquet
a. Most awards are ordered, except for seniors/plaques
b. Date will be Tuesday, May 26th at 6:30.
c. We will do the planning for the banquet in May.
d. Preliminary planning:
High School...........................Sides/Casseroles
7th-8th Grade.....Drinks (2-Two liters preferred)
6th Grade…...........................................Desserts

NEW BUSINESS
4) Officers
a. Nominations are being accepted this month.
b. A letter will be sent home with the students asking for nominations/participation.
c. The schedule for the process is as follows (per the by-laws):
April – nominate (nomination committee – all present officers)
May – elect
June – new officers start
5) A document was drafted concerning the Student Accounts. The document will be discussed, finalized, and voted on at the May meeting.
6) Calendar:
a. The high school ISSMA contest is April 17th at Floyd Central. Performance is at 5:00.
b. Concert is May 8th. This is a combined concert for the 6th grade, Middle School band, and the High School band
c. The planning of a social activity was discussed. It will probably be April 25th along with the Donut sale. If nice it will be a party outside, if not nice probably bowling.
7) Marching Band
a. Dates and sign-ups are now available on door and on website.
b. Updates: We are in the design process for this marching band season. Steve Nauman will do staging. Jake Blanton will be the new percussion director. Working on securing tarp
c. Mr. Kahl will present MB portion of budget in May or June meeting
8) Items from the floor
a. Victoria Embry will participate in the All State/All Star Marching Band and will march in the Indy 500 parade. A check was given to pay for her participation.
b. There is a Booster workshop at Marion College in Indianapolis on May 16th. It will be held from 9:00-3:00. The workshop will be about new and established booster organizations.
c. The grant given by Target has been applied for. Also, the paperwork to apply to the three Wal-Marts in the local area for grants has been completed and will be delivered.
d. The next meeting is May 5th at 6:00.

March 2009

2009-04-07T06:59:00.001-07:00

Booster Meeting: March 3, 2009

REPORTS:
1) Minutes
The motion was made by Cindy Combs, seconded by Nancy Richter, and approved unanimously.
2) Treasurer
Discussed concessions (New business).

OLD BUSINESS:
1) Fundraising
a. Trailer (8.5’x20’)—things to do:
i. We are now looking at a 20’ trailer because the total weight is the same as a 16’.
ii. Have been discussing this with TowZone.
iii. We will take bids from three companies and accept the best bid in April.
iv. Janice Embry reported that State Farm would cover damage to the trailer only. No contents and the policy is probably very expensive. Whoever pulls the trailer would have to have insurance to cover their own vehicle.
v. It is possible the GCCS could license and insure the trailer. The trailer could be given to the school as a gift from the band and the licensing and insurance could possibly be only $15.00 (more info to follow).
b. We discussed organizing the Krispy Kreme sale.
i. The dates for the sale will be either 4/25, 5/16, and 5/23.
ii. We will place orders and then pick up the donuts on a Saturday morning. The kids (and adults if needed) will deliver the donuts.
2) Awards
a. The system is finalized for the distribution of awards. Currently working on designs for the patches and letters.
b. Mr. Kahl will work with Amy Baird to set up a spreadsheet.

NEW BUSINESS
1) We discussed concession concerns as follows:
a. Buy a new electric skillet to cook the hot dogs.
b. Buy individual bags of nacho chips.
c. Raise prices on popcorn or get smaller bags.
2) Possible dates for the band banquet: May 14th of May 21st.
a. Some of the awards have been ordered and others will be ordered soon.
3) Calendar:
a. The middle school ISSMA contest is April 3rd or 4th in possibly Jeff.
b. The high school ISSMA contest is April 17th or 18th in possibly Floyd Central
c. The contests will be either Friday night or Saturday morning.
d. We will plan to have a social activity for the kids after the contest (at least feed them.
4) Marching Band
a. Dates for the calendar will be available next month.
b. The theme is based around “The Claudaugh Ring.” Hoping to set our band apart from other groups, possibly using a tarp on the field.
5) Items from the floor
a. A discussion was held about the band student accounts. This will be discussed again at a later date.
b. The nomination procedure to elect band booster officers for the next year was discussed. The schedule for the process is as follows (per the by-laws):
April – nominate
May – elect
June – new officers start
c. The next meeting is April 7th at 7:00.

MEETING ADJOURNED.

February 2009

2009-03-02T10:43:00.000-08:00

Booster Meeting: February 10, 2009

REPORTS:
1) Minutes
The motion was made by Nancy Richter, seconded by Ron Richter, and approved unanimously.
2) Treasurer
a. Report given: $14,600 is the current balance. This balance does include the $4,800 given by Judge Fleece for the equipment trailer.
b. Concessions were discussed.

OLD BUSINESS:
1) Fundraising
a. Trailer (8.5’x16’)—things to do:
i. Still seeking one. Mr. Kahl will try to look for one January 16th. If not, he will look Spring Break.
ii. Janice is looking into the licensing and insurance for the trailer.
b. Rock Concert: January 16th.
i. We made $422 ($310 from the door and $112 from concessions).
ii. We will try to do this again in the fall at the beginning of the school year. We will talk about it in June.
2) WinterGuard
a. Season began January 24th at Danville. They finished in second place
b. The guard members are going to Butler High School to make up the snow date on March 7th.
c. The guard will perform February 24th at the last basketball game. They will also do a community show sometime in March at Scottsburg High School.

NEW BUSINESS
1) Fundraising:
a. We discussed having a spring flower sale. The spring athletics are already planning a sale so this is probably not an option.
b. We discussed the top soil/mulch sale that Earth First has. This is a possibility and will be discussed again.
c. We also discussed having a Krispy Kreme Donut sale.
2) There will be the cheerleading contest on Saturday, February 14th. They will set up on Friday February 13th.
3) Marching Band will start late June. We want to encourage vacations in June.
4) Trip: Mr. Kahl met with New Horizons to look at trip options for 2010. They discussed two locations: Pittsburgh/Cleveland and New York City. He would like the band to perform as a concert band at least once on the trip.
5) Student recognitions (jackets, letters, etc.) were discussed. The motion was made by Cindy Combs, seconded by Nancy Richter, and approved unanimously to update our reward system. Mr. Kahl will try to have the system updated by our March meeting. He discussed with All-American Awards our program and they offered a couple of suggestions for our program. Amy Baird as Vice-President will track this program.
6) The last pep band game is February 24th and it is senior night. The Winterguard will also perform.
7) Composite pictures will be shown at the March meeting.
8) Items from the floor
a. The next meeting is March 3rd at 7:00.

MEETING ADJOURNED.

January 2009

2009-02-10T07:38:00.000-08:00

REPORTS:
1) Minutes
The motion was made by Nancy Richter, seconded by Debbie Crace, and approved unanimously.
2) Treasurer
a. Report given: $9,140 is the current balance. This balance does include the $4,800 given by Judge Fleece for the equipment trailer.
b. Concessions were discussed. Amy Baird will open the concessions the weeks that Debbie Crace is unable to do so.

OLD BUSINESS:
1) Fundraising
a. Wal-Mart’s community grants—no update
b. Trailer (8.5’x16’)—things to do:
i. Discussion held on type/size of trailer. Doug Sawyer has been/will be looking for a trailer. David Kahl is also going to look for a satisfactory trailer.
ii. Brian Jones has been contacted to paint the trailer.
iii. Janice is looking into the licensing and insurance.
iv. After we get the trailer, we will ask Mr. Ledbetter about storage.
c. Rock Concert: January 16th. Tonja Brading has secured 2 groups.
i. We will have concessions. Cokes and candy will be sold. Mr. Kahl will ask each band student to bring in a 12-pack of canned soft drinks to sell at the concessions. Water will also be sold. Everything will be a dollar.
ii. Tickets will be $5 at the door.
iii. Students will be asked to work. There will be twenty different jobs for them to sign up for. If they work, they will get in the dance free.
iv. Bands are donating time and will keep merchandise sales.
2) After Prom agreement: accepted by AfterProm. The dates they will sell sandwiches are: January 23, February 7, and February 24.
3) WinterGuard
a. Season begins January 24 at Danville. Performance time before noon.
b. They had a successful camp, staying within budget.

NEW BUSINESS
1) Fundraising:
a. January 13—Brochure sale starts—Jewelry/Chocolate.
i. Surprised at success of last year, so we’ll try it again.
ii. School fundraiser, not boosters.
2) Charlestown game—I won’t be here, kids want to play. Cindy Combs will help organize/lock up/etc.
3) Calendar: Pep Band next two Saturdays.
4) Items from the floor
a. The next meeting is February 10th at 7:00.

MEETING ADJOURNED.

December 2008

2009-01-06T13:38:00.001-08:00

Booster Meeting: December 9, 2008
Called to order at 7:02 PM
REPORTS: Minutes, Treasurer, Concessions
Minutes were approved (Richter, Combs)
Concessions:
• Locks have been placed on big machines
• 2 keys were made
• Athletic account set-up with Coke
OLD BUSINESS:
1) Fundraising
a. Walmart’s community grants—any update? Janice will follow up
b. Judge Fleece’s drug probation grants. Received $5000! We need to find a trailer (8.5’x16’).
i. We’ll need a parent to lead this project. Maybe Ken Combs, should contact Doug Sawyer
ii. Also, I’ve contacted Brian Jones to paint it.
iii. I’d like to get it before guard season (January), but not rush into a purchase
iv. We’ll need to look at licensing and insurance Janice will call.
v. We’ll need to talk to Mr. Ledbetter about storage
c. Rock Concert: January 16th. Tonja Brading is working on contacts for groups (we have 1 of 2). We are developing a contract of some sort (much like Jamboree). Mr. Kahl explained this, details will be assigned next month.
i. We need to plan for concessions
ii. We need to plan for ticket sales ($5 at the door)
iii. Students for clean up?
iv. Bands are donating time, can keep merchandise sales
2) After Prom agreement: Counter offer was made by AfterProm. After discussion, the counter offer returned with a change to 4 games. We accepted last month’s vote as approval from the committee.
3) WinterGuard
a. Schedule has been released on the website.
b. MS Guard performance is Thursday.
NEW BUSINESS
4) Old instruments: Sold old inventory to Middleton’s Recycle. We are going to purchase 2 marching baritones with these funds, trading old for new. We have to call this a booster project, and probably do a gift donation to the school.
5) Fundraising:
a. Greenraising—ongoing website fundraiser, eco-friendly products
i. 25% profit from sales, 40% until tomorrow
ii. free for us, so posted it before Christmas…we’re not out anything!
b. Pens in concession stand—Mr. Dieterlen, free…worth a try.
c. January 13—Brochure sale starts—Jewelry/Chocolate
i. surprised at success of last year, so we’ll try it again
ii. School fundraiser, not boosters
d. January 16th—concert, see above (booster fundraiser)
e. Late spring—I’d like to look for a flower vendor. No one sold these last year. Cindy will call SIGS for more information before spring.
6) Calendar: Concert tomorrow. Pep Band Friday.
7) Items from the floor
a. The next meeting is January 6.
Motion to adjourn (Combs, Yingst).

November 2008

2008-12-09T08:23:00.001-08:00

Booster Meeting: November 4, 2008

REPORTS:
1) Treasurer, Concessions
Concessions were discussed. Coke machine is still broke and Cindy is working on getting a new machine.
2) Minutes
The motion was make by David Kahl, seconded by Amy Baird and approved unanimously to approve the October minutes.

OLD BUSINESS:
1) Fundraising
a. Wal-Mart’s community grants – Janice Embry called Scottsburg and they only have $500 available.
b. Judge Fleece’s grant program was discussed. A request for an equipment trailer 8 ½’ X 16’ has been written. The letter will be given to Todd Webb’s father to submit.
c. Battle of the Bands date was taken. Mr. Kahl is looking for a date in Jan/Feb depending on the guard schedule.
2) Junior Jackets
The jackets have been ordered and will be presented at Concert. Thanks to Nancy Richter.

NEW BUSINESS
1) The After Prom Memorandum of Understanding (MOU) was distributed and discussed. The following are the decisions made and voted on to present to the After Prom committee:
a. We will only allow one outside organization to sell concessions per year.
b. The organization needs to give 5% to the Athletics department.
c. The outside organization will only be able to sell items at 2 games per year, one game per semester.
d. All requests will be handled on a case by case basis when the organization approaches the Band.
e. An MOU will be given to any organization that sells concessions other than the band. The MOU will be between the band and the organization.
f. The motion was made by Ron Richter, seconded by Debbie Crace, and approved unanimously to approve the above recommendations listed in items a-e above and add those changes to the MOU already drafted.
g. The motion was made by Nancy Richter, seconded by Amy Baird, and approved unanimously to accept the MOU after the changes are made and the After Prom Committee accepts.
2) Winter Guard
a. Practices have begun for the High School. There are 8 girls participating.
b. Middle School Guard is being run by Bri/Kacey/Charissa for applied credit. There are eight girls participating. The program is working on a minimal budget from fees.
3) Six students selected for honor bands (four from High School and two from the Middle School) The concerts are November 15 and 22.
4) The upcoming calendar is:
Snake Dance – Nov. 14
Pep Band – Nov. 21
5) Items from the floor:
a. The next meeting will be held December 9th at 7:00 p.m.
b. Host Winter Guard January 31st – This date is taken at our school (Middle School boys basketball tournament). Mr. Kahl will see if perhaps we could host the contest at Scottsburg.

October 2008

2008-11-04T07:00:00.000-08:00

Booster Meeting: October 7, 2008

REPORTS: Treasurer, Concessions

OLD BUSINESS:
1) Marching Band:
a. Thanks to all for helping out this year.
b. No Bethlehem parade this year—too may conflicts with student’s schedules.
c. There will be a party at the Crace’s for the Marching Band kids, 17 October.
2) Fundraising
a. Wal-Mart’s community grants – Janice Embry called Scottsburg and they only have $500 available and it has been previously donated. The request must be for a specific goal. February starts a new year for requests.
b. Judge Fleece’s grant program was discussed. A request for an equipment trailer and request for funds for instruments were discussed.
c. Opening the concession stand for the Snake Dance was discussed. Possibly chili/hot chocolate. Wendy’s possibly will donate cups and lids.
d. Battle of the Bands will be November 22nd. Mr. Kahl will handle the specifics. Possibly 3 or 4 bands will be invited. They will bring their own sound. Possibly offer a $100 prize.

NEW BUSINESS
1) Junior Jackets
There is a student committee that will decide a point system to earn the jackets.
2) Auditorium updates – Mr. Kahl had a meeting with Mr. Ledbetter and discussed the pit in the cafeteria. The pit will be filled in. Acoustical panels possibly will be hung on the walls. They will try to make it a performance space with risers brought in.
3) Cheerleading request – The motion was made by Debbie Crace, seconded by Cindy Combs, and approved unanimously to allow the cheerleaders to use the concession stand and charge a minimal fee for use of the popcorn maker/supplies.
4) Saturday, 11 October, Salem contest for Marching Band
5) Items from the floor:
a. The next meeting will be held November 4 (Election Day)
b. Host Winter Guard January 31st – The motion was made by Cindy Combs, seconded by Ron Richter, and approved unanimously to explore the possibilities of hosting the Winter Guard Contest on January 31. We would do the concessions.

September 2008

2008-09-10T04:46:00.000-07:00

Booster Meeting: September 9, 2008
The business meeting was held after the reception to welcome new boosters.
REPORTS: Treasurer, Concessions

OLD BUSINESS:
1) Officer elections
a. Nominations from the floor
i. Officers for the Boosters shall be elected from the membership and shall consist of President, Vice-President, Secretary, and Treasurer. The President shall preside over meetings of the Boosters and shall have the power to appoint committees to oversee the normal business of the Booster organization. The Vice-President shall preside over meetings in the absence of the President and shall perform other duties as assigned by the President. The Secretary shall keep minutes of the meetings of the Boosters and handle all correspondence for the organization. The Treasurer shall keep the financial records of the organization and make monthly reports to the membership.
b. Voting
The following officers were elected unanimously 5-0:
Janice Embry-President
Amy Beard-Vice President
Elaine McKim-Secretary
Debbie Crase-Treasurer
2) Concessions
a. Up and running. Contact Debbie, or Cindy to work
b. We received a resignation letter from Heather Walter. We now have 2 positions available on the management team. A reminder was given that these are stipend positions.
3) Fundraising
a. We need someone to contact Walmart’s about community grants
b. Any further ideas (we’ll discuss and plan Battle of the Band next month)
NEW BUSINESS
1) Marching Band
a. Equipment trailer: Ryder truck has discounted truck to $70/unlimited mileage for 26’. Should we use it all season, taking from the transportation budget? Discussion (no need to vote because it’s in the budget)
b. Thanks to KC for working on the backdrops and getting those together.
c. Thanks to everyone at IU for making it a great day for the kids.
d. Contests will need food, help, and support. Come Thursday evening at 8:30 to help learn.
e. Calendar: Columbus North is Saturday, then rest of season.
2) Items from the floor
a. The next meeting is October 7
b. After officer elections, the new executive board decided to move and approve meetings to be the first Tuesday of the month. This is a change from last month. Motion passed 5-0.

August 2008

2008-09-09T07:17:00.000-07:00

Booster Meeting: September 9, 2008

REPORTS: Treasurer, Concessions

OLD BUSINESS:
1) Officer elections
a. Nominations from the floor
b. Voting
2) Concessions
a. Discussed with Heather, plan is to have split the overall duties across several people: 1 overall manager with 2-3 assistants. These three people will all open and close, but will reduce the load to 2 nights a week. They will be in charge of their own personnel for assigned games, kept in a master book. The overall manager will oversee the other three and remain the contact person for me and Mr. Hobson. Pay would be commensurate with responsibilities, so there would be a manager stipend, with an extra for the overall manager, and still a supply stipend (which may or may not be a manager).
b. Further discussion/implementation, including defined responsibilities, game management meeting, and stipends.
i. Discussed and voted on stipends for this system. Concessions manager will receive $400, each assistant will receive $350, and supplies will receive $250. Motion passed 8-0.
NEW BUSINESS
1) Advocacy
a. I still envision a GCCS community wide advocacy panel. This is going to be our major project for the upcoming school year, but first we must start in our own back yard. What can we do to better advocate and recruit parents before September’s meeting? Sept. meeting will be a parent information/recruitment meeting. We need to define:
i. Advocacy’s importance
ii. Booster’s annual tasks
iii. Our strengths
iv. Our concerns
v. How can we better utilize our parents to meet our needs for students?
vi. Any thing else? Welcome reception?
2) Marching Band/Calendar
a. Band Camp was great. The students are working hard, and we’ll be fine.
b. We need to make sure students are here early, not “on time”.
c. Thanks for organizing State Fair. We got nervous as we performed, but it was a good early indication of what will need addressed. We’ve made some changes yesterday, and will be making more soon.
d. We WILL need your help getting on/off the field this year! I’ll be in touch through the students. KC is working on the backdrops, but they’ll be 6 of them, so we’ll need parents on the field with us.
e. The next meeting is Sept. 9
i. Discussed and voted to maintain meetings as the second Tuesday for 08-09 SY. Passed 8-0
f. Calendar: IU Band Day Sept. 6
Items from the floor:
Discussion regarding annual middle school trip, perhaps tying a fundraiser to participation to offset costs. No action was taken.

Discussion regarding the formality of business meetings.

July 2008

2008-08-12T13:12:00.001-07:00

Booster Meeting: July 8, 2008

REPORTS: Treasurer
There are no minutes from last meeting because we did not have a quorum.

OLD BUSINESS:
1) Officer elections
a. these should have taken place last month, but without a meeting, they were suspended.
b. I’d suggest we suspend the election until the September meeting when attendance is better (this needs a vote)
2) Fundraising
a. Marching band sponsor forms have been sent out. The amounts are lower this year, hoping to get a bigger group of sponsors. Students will receive 10% of each sponsor to their accounts. Forms are due July 25, and have been posted on the website.
b. Two other projects from last month
i. Road block—the idea was to do a roadblock at 403/3 intersection. We would need to find out how to get approval (Charlestown city hall, maybe state…use NWFD contacts). Cindy was to make these contacts. Can someone follow-up?
ii. Car wash—I called Walmart, who still does carwashes, but doesn’t match donations any more. I figured if we aren’t getting the additional donation, we might as well stay local, so I contacted JayC in Charlestown. They have a form that must be filled out and approved at the corporate level, which I have not yet done. Can someone chair this project? We can also call Kmart in Jeff. July 26th or Aug. 9th are both good days.
NEW BUSINESS
1) Fundraising
a. Community grants
i. I applied for a Dick’s Sporting Goods donation for $300.
ii. Walmart has a Community Grant program, with applications at the service desk. The Clarksville store only has $500 left for the year. I thought we may want to apply both there and Scottsburg. We’ll need someone to chair this project.
b. Firemen’s Festival
i. Do we want to have a booth this year to advocate?
ii. (I can’t believe I’m saying this, but) I can try to put something together, we can show off the uniform, take donations/sponsors, etc. Can we get a t.v./dvd set-up?
c. Welcome back concert
i. To follow up on our summer concert, I’d like to host a Welcome Back concert for students. We’ll book a Mom’s Rock School band or two and hold it in the auditorium. I’d like to do it August 22 or 23. We’d also do a small concession, and charge $5 per ticket. Thoughts? We need someone to chair and do the following:
1. Contact Mark Maxwell at Mom’s
2. Ask if a band or two will donate a show to us (or we can offer 20% of the ticket sales)
3. Fill out Building usage form (I can do this)
4. Contact the bands
5. Organize concessions
2) Budget
a. Take a look at the 08-09 budget. It’s based mostly on numbers from last year with very few changes outside of uniforms and Chicago. The addenda explain more detailed costs of marching band and planned fundraisers.
b. The awards banquet is higher because of the anticipated increase in awards costs based on changing the system (more details on this in August?).
c. The staff fee is weird because of the Chicago trip (we paid for one by deducting the cost). Also, part of the second percussion staff is carryover from Mark Tate’s fee from the spring.
d. The good news…it’s in the black!
e. Two things to consider: We may want to think about setting aside savings goals for the three project categories. I put them in, but left them at 0 for now. Also, do we want to invest anything, if only in CDs or an online savings account. Both are paying about 3% right now, and the online savings would be much more liquid (we don’t have to consider this now)
f. After discussion, this will need a vote.
3) Concessions
a. I have a meeting set with Heather to discuss the concession stand this year. I don’t know if she plans to continue to do this or not yet. If not, we’ll need to start looking for someone soon.
b. We have already discussed the possibility of splitting the overall duties across several people. This can be achieved in a few ways, but one model may be 1 overall manager with 3 assistants. These four people will all open and close, but will reduce the load to 2 nights a week. They will be in charge of their own personnel for assigned games, kept in a master book. The overall manager will oversee the other three and remain the contact person for me and Mr. Hobson. I’m sure there are several pros and cons, so let’s figure those out. Pay would be commensurate with responsibilities, so there would be a manager stipend, with an extra for the overall manager, and still a supply stipend (which may or may not be a manager).
4) Advocacy
a. I still envision a GCCS community wide advocacy panel. This is going to be our major project for the upcoming school year, but first we must start in our own back yard. For August, what can we do to better advocate and recruit parents before September’s meeting? Just brainstorm for next month…we have a lot of projects before then .
5) Marching Band/Calendar
a. Band camp is now July 29-Aug 1. I’d like to have the water coolers with water available on the field for the students, if we can, from 9AM-12 and 6 PM-9 if you can help.
b. State Fair will also happen before our next meeting. Can we organize food? I’m sure we’ll be in contact before then!
c. We WILL need your help getting on/off the field this year! I’ll be in touch through the students.
d. The next meeting is August 12 (the night before school starts!).

May 2008

2008-05-23T09:43:00.000-07:00

Booster Meeting: May 6, 2008

REPORTS: Treasurer, Minutes, Concessions
OLD BUSINESS
1) Uniforms
a. We got hats today! Yeah!
2) Trip—everything is on pace
a. Pre-trip meeting date—May 19 or 22nd at 8 PM (after rehearsal)
b. DISCUSS ANY MORE CONCERNS
c. List is updated on bulletin board
MORE OLD BUSINESS
3) Fundraising
a. Bluegrass concert
i. May 17, 6 PM
ii. Use Fire Station…confirmed with Tim Cochran. Will donate $1 to Crusade from $5 ticket (Suggested donation)
iii. Plan food, parking, advertising, ticket sales
b. Must contact Walmart for carwash date…any time in July
4) Band Banquet
a. May 14th
b. Food: High School........................... Sides/Casseroles
7th-8th Grade..............Drinks (2-Two liters preferred)
6th Grade…..............................Desserts
Awards are ordered
c. RSVPs due Friday
d. Plan chicken, ham, plates/cups/napkins
5) Officer nominations next month…think about this. 
6) Calendar
a. Next meeting is June 3

April 2008

2008-05-23T09:42:00.000-07:00

Booster Meeting: April 8, 2008

REPORTS: Treasurer, Minutes, Concessions
OLD BUSINESS
1) Rework reward system to numbers based—student officers not finished, will continue work until next month
2) Uniforms
a. Stanbury—everything is sent and being made
3) Trip—everything is on pace
a. Rooming assignments needed for parents
b. Rehearsals will start after spring break, calendar released
c. Pre-trip meeting date needs to be set
NEW BUSINESS
4) Fundraising
a. Bluegrass concert
i. May 17, 6 PM
ii. Do we want to use the firehouse stage or ours? Use Fire Station. May be donate $1 to Crusade from $5 ticket
iii. Plan food, parking, advertising, ticket sales (committee to do this)
b. Brochure sale—money due Friday, made about $2600 (not sure if can be done annually)
c. Jamboree concessions—thanks to Cindy
5) Band Banquet
a. Possible dates
b. Food: High School........................... Sides/Casseroles
7th-8th Grade.........................................Desserts
6th Grade…........Drinks (2-Two liters preferred)
c. Plan other details
6) Concert/Lock-in
a. Plan food, overnight help
b. Middle school/jazz/percussion will change to May 13
7) Marching Band
a. Calendar/info is released
b. We will be based out of the elementary and field
i. Will stay on field most of season
ii. Will work on budget
iii. Concerns with trailer
iv. Backdrop design ideas
8) Calendar
a. Next meeting is May 6

March 2008

2008-04-03T08:17:00.000-07:00

REPORTS: Treasurer, Minutes, Concessions
OLD BUSINESS
1) Rework reward system to numbers based—student officers not finished, will continue work until next month
2) Uniforms
a. Stanbury—everything is sent and being made
b. Thank you notes to Mr. Ledbetter, Bank
c. Need to pay net to Butler music by spring break
3) Guard
a. Need to pay Lacey (net of season)
b. Won Class B two more times
c. Finals is Saturday, take the court at 1:38 at Center Grove
d. Outstanding season!!!
4) Trip—everything is on pace
a. Review numbers, options with bus/van
b. Sent notes out to remind
c. Purdue has confirmed
d. Verbal confirmation from Cubs
e. Price adjustment
f. Rooming assignments before Spring Break
g. Rehearsals will start after spring break, calendar soon
h. Comps—staff (payment for work), Bielefelds-1 from Bielefeld
NEW BUSINESS
5) Fundraising
a. Bluegrass concert
i. May 17
ii. We can plan next month, but please gather ideas
iii. Do we want to use the firehouse stage or ours? Use Fire Station. May be donate $1 to Crusade from $5 ticket
b. Brochure sale—finished today
i. $1800 guaranteed, mostly to Chicago
ii. Will refund anyone who made more than trip & paid cash
iii. Non-Chicago, 50% goes to accounts
iv. Will only do again on next trip, I hope!
c. Jamboree concessions—April 4
6) Concert/Lock-in
a. Like last year, HS concert will be joint with Morristown HS
b. Middle school/jazz/percussion will change to May TBA
c. Will need help again with overnight (shifts)
d. Can we buy food for the event? (needs vote)
7) Marching Band
a. Will try to have calendar set by next meeting
b. Working on instrumentation, please talk it up
c. Show has been announced on website
i. introduce concept/music
ii. Get help with props, instrument needs
8) Calendar
a. Next meeting is April 8 (not 1st because of Jamboree)

February 2008

2008-02-08T06:37:00.000-08:00

Booster Meeting: February 5, 2008

REPORTS: Treasurer, Minutes, Concessions
OLD BUSINESS
1)Rework reward system to numbers based—student officers present by March?
2)Trip—no new updates, everything is on pace
a.Review numbers
b.Sent notes out to remind
c.Waiting on Purdue
d.Rooming assignments before Spring Break
3)Guard
a.Need to pay Lacey (2 or 3?)
b.Won Class B, next show is Scottsburg
c.Need help for BB game, Northview (March 1)
4)Uniforms
a.Stanbury—calendar is on target
b.Need to get PO to Stanbury
c.Approval expected from Board at Feb. meeting
d.Thank you notes after money is given
e.Students were measured
NEW BUSINESS
5)Fundraising
a.Bluegrass concert—working with Robb on date
i.April 19, May 10, May 17
ii.We can plan after date is set
b.Brochure sale-$2000 guaranteed, ECA donation
6)Advocacy
a.What can we do to better advocate?
b.How can we strengthen our organization? (a new year’s resolution of sorts)
c.There was lots of discussion about the renovation plans. The Boosters will make some contacts and attempt to be more involved in the auditorium plans. There was much concern about the performance space.
7)Calendar
a.Pep Band Senior night Feb. 22
b.Next meeting is March 4

January 2008

2008-01-24T07:30:00.000-08:00

Booster Meeting: January 7, 2008

REPORTS: Treasurer, Minutes, Concessions
OLD BUSINESS
1) Rework reward system to numbers based—something we can get the student officers to work on-in process
2) Trip—no new updates, everything is on pace
a. Got numbers from Debbie, will send notices of payments due
3) Guard
a. 80% of show is on court
b. Still sticking to budget
c. Need to pay Lacey
4) Uniforms
a. Stanbury—calendar is on target
i. Follow-up on concerns from Midwest
ii. Will get sizes by end of January
iii. Pat will be at meeting next Tuesday
b. FJ Miller design is being produced, will get price with sample
i. I did not like the design as well, not unique
ii. Price is tempting, but I believe we are getting a better product
c. Financing plan
i. NW State Bank--$1500 was proposed
ii. Meijer is submitted
iii. Bales—letter was sent, need to follow-up with Trent
iv. Other businesses
v. Mr. Ledbetter contribution of $3000, letter of support
vi. School board—packets to include price list, sketch, PowerPoint, letter from Mr. Ledbetter, official proposal from Carrie
vii. Look at presentation to the board
viii. Concern with numbers, might look at 40 instead, can we put up to 15%?
NEW BUSINESS
5) Advocacy
a. What can we do to better advocate?
b. How can we strengthen our organization? (a new year’s resolution of sorts)
6) Fundraising
a. Time period for a bluegrass concert? Mid-March was decided. We'll look at the calendar.
b. Do we want to plan it next month (because of our board stuff this month?)
c. Accepted proposal of concession items from McCormick family
7) Calendar
a. Pep Band is busy, 1/8, 1/11, 1/24
b. Next meeting is February 5

December 2007

2008-01-24T07:28:00.000-08:00

Booster Meeting: December 11, 2007

REPORTS: Treasurer, Minutes, Concessions
OLD
1) Uniforms
a. design sample from Stanbury is in
b. FJ Miller design is being produced, should have sketches soon, discuss with both at Midwest
c. Fundraising ideas
i. NW State Bank
ii. Meijer is submitted
iii. H/R Block (Debbie)
iv. Bales—letter to be sent
v. School Board
vi. Brainstorm new ideas
2) Jackets—thanks to Nancy for taking the lead
a. Need to order Hobie, Charlotte? Decided Hobie, not Charlotte
b. Rework reward system to numbers based—something we can get the student officers to work on. This will be started with student leadership.
3) Trip—no new updates
a. Get numbers from Debbie
4) Guard
a. 8 girls after all said and done
b. Steve and Lacey are doing wonderfully, the show is “You Can’t Stop the Beat” from Hairspray
c. Working within budget, borrowing stuff from Scottsburg, goal is tarp in 2009
NEW
5) Advocacy
a. What can we do to better advocate?
b. How can we strengthen our organization? (a new year’s resolution of sorts)
6) Schedule recommendation will be made this evening
a. My preference—anything that allows MS to be seen more often
b. This is exactly why our boosters need to be strong advocates
7) Calendar
a. Pep Band Friday and Jan. 3
b. Thanks for support at Concert
c. 9 Solos and 4 Ensembles for S/E in January
d. Senior shirt orders due on Friday
e. Set meeting with Brian Jones (maybe in January meeting)
f. Set meeting with NW State Bank
g. Next meeting is January 8

November 2007

2008-01-24T07:14:00.000-08:00

The meeting minutes were compiled by Mr. Kahl (Get well, soon, Faith!).

Reports were given from treasurer, minutes were read.

Old business:
Uniforms-updated the design, contacted Brian Jones, contacted FJMiller for a counterbid, contacted Meijer about grant, need to contact New Wash State Bank.

Jackets-ordered by Nancy for December concert

Trip-Sunday was approved, will be confirmed with Purdue in January. We're still not sure on the Cubs or Sox, depending on schedules, which aren't released until February. We'll find an alternative if neither is available.

New business:
Guard-new instructors are Lacey Nauman, Amber Sampson, and Steve Nauman

We have 8 students in the group. We'll perform on February 22nd at a game.

The calendar was reviewed. The next meeting is set for December 11.

October 2007

2007-10-26T05:47:00.000-07:00

These minutes were compiled by Mr. Kahl (and thus, are very brief!).

The meeting this month was in conjuction with the interest meeting for the trip to Chicago in May 2008. Thus, much of the business was quickly resolved to move into a discussion of the trip itself.

There were approximately 40 in attendance.

Reports were suspended.

Uniforms project was updated by Mr. Kahl. He has made contacts with Brian Jones of GCCS. We need to set a meeting with NW State Bank.

Thank yous were given for the marching band support, and the upcoming schedule was reviewed.

Junior Jackets will be sized and ordered by Nancy Richter.

Details of the Chicago trip were discussed by Greg Moore from New Horizons Tour and Travel.

The next meeting was set for November 13 because of election day on the 6th.

The meeting was adjourned.

September 2007

2007-09-07T11:13:00.000-07:00

NEW WASHINGTON MIDDLE/HIGH SCHOOL BAND BOOSTER MEETING

Minutes from September 4, 2007

By Faith Stivers, Secretary

Attendance: 4 people present

Treasurer’s Report was given. Mr. Kahl is working on additional scetches for the uniforms. He hopes to have a sample by December. Mr. Kahl will be contacting Brian Jones about the GCCS budget about new uniforms for our band. Currently, the athletics are owed $714.64 and will be paid soon. A new resolution needs to be signed for the bank.

Letters should be sent home concerning the next trip soon. (This would be a trip to Indianapolis and Chicago.) The letter will contain information about a meeting date to discuss this trip. It should be around the 18th of September and a deposit may be needed for the trip.

This weekend the Marching Band will perform in Indianapolis. Next weekend they will be at the IU football game. Then New Albany and Salem the following weeks.

If anyone would like a Marching Band Shirt, they are available for $9. Please see Mr. Kahl about sizes and availability.
The next meeting will be Tuesday, October 2, 2007

Minutes from May 2007

2007-05-23T08:28:00.000-07:00

(Faith was unable to attend, so Mr. Kahl compiled the minutes.)

The Meeting was opened by Nancy Richter with 8 in attendance. After approving last month's mintues, we began with the treasurer report. We are close to closing the books for the year. We ended the concessions year with $20446.94 in profit, about $6000 over our budget. Thank you to everyone for an outstanding year. We were at or below budget in most categories as well. We currently have $18454.48 in the account, with only the Band Banquet expenses remaining. Mr. Kahl will enter this figure into the spreadsheet and update accounts. It looks like most workers will earn about $17 per night, and the athletic cut will be about $750.

Old Business:
Uniform designs are still being discussed with Pat Butler from Stanbury. Mr. Kahl has given Pat the initial sketches. He will give us some original designs that we can use to make the sample. Fundraising ideas were discussed as follows:
-Sponsors for the 07-08 season (already available to marching band members)
-Approach NW State Bank once the sample is prepared
-A Wal-mart car wash will be held at least once this summer (Nancy will contact)
-A Battle of the Bands will be held at NWHS for the School Account (not Boosters)
-A Bluegrass or Rock concert held at the NW Fairgrounds for the community. We discussed a free public concert with donations accepted.

Concessions committee is working on a handbook. This should be ready for the fall.

Thank you for the lock-in and concert. The students really enjoyed it.

Band Banquet plans were finalized, covering dinnerware, fried chicken, sandwiches. A reminder was given about the composite pictures being available.

New Business:
Since a cookout is being held by the school, we found no need for a 5th grade cookout, so plans were cancelled.

Officer elections were held. The following people were nominated and elected:
President Carrie Slone
Vice President Janice Embry
Treasurer Debbie Crase
Secretary Faith Stivers

The Firemen's Festival booth was discussed. After discussion regarding a fundraiser, it was decided that we would have a game booth for younger students. We will play "Hillbilly Golf" for a small price TBD, giving three levels of prizes. Mr. Kahl will order the prizes and contact the firehouse with details. Debbie will supply the game supplies.

The upcoming calendar was reviewed.

The 2007 Marching Band show was discussed, along with the calendar and fees. More details about props and uniforms will be known in June.

The FY 2007-08 budget is currently being developed.

The next meeting will be held TUESDAY JUNE 26 at 7:00 PM.

The meeting adjourned at 8:15 PM.

Band Booster Minutes April 2007

2007-04-09T11:52:00.000-07:00

New Washington Middle/High School Band Booster Meeting

Minutes from April 2, 2007

By Faith Stivers, Secretary

Attendance: 5 people present.

Treasurer’s Report: As of the last day of March there was $20,773.65 in the account. We still have change for the Jamboree and have not received the last coke bill. Accounts have been updated with estimated amounts.

Band pictures will be taken April 30th during school hours. They will be back on the band banquet night for proofs of pictures and to sell pictures to the families.

Marching band uniforms have been sent to the company and will be looked at soon by the company.

The lock-in has been scheduled for April 27th after the band concert. We will have use of the Auxiliary gym, music room and pool. We will use band booster funds to buy pizza for the students. The high school band students will bring in 2 liters for drinks. The boosters already have cups, plates and napkins.

Discount cards have been put on hold for now. We do not have enough businesses participating.

Guard season went well. Our troop finished 12th.

Concert uniforms – We will be checking on the guys uniforms. The girls are to be in all black, with hemlines below the knee.

There is a nomination committee for the selection of officers. If you know of anyone who would like to participate, please see a band booster officer and give him or her the name.

The meeting was adjourned. The next meeting will be May 7th.

Band Booster Minutes March 2007

2007-03-07T06:42:00.000-08:00

New Washington Middle/High School Band Booster Meeting

Minutes from March 5, 2007

By Faith Stivers, Secretary

Attendance: 8 people present.

Treasurer’s Report: Around $21,000 in checking account with most bills paid. We received the money from Wal-mart. We have had $40,582 in income and $29,640 in expenses so far.

Concession Stand-we need a handbook, guidelines, policy and procedures. To include what the supply managers duties would be and what they would be responsible for. Also needed is a job description for each station in the concession area and the rules. Nancy Richter, LeAnn and Mr. Kahl were appointed for the committee. We also voted on the amount to pay the supply manager ($350 a year, to be paid by a check.)

The Jamboree is April 13th. More information will be forthcoming.

The High School Concert is April 27th and will be a joint concert with Morristown High Schools Band. Full concert dress will be needed as composite pictures may be taken. After the concert there will be a lock-in for those students wishing to stay the night. Mr. Kahl, his brother, the band teacher for Morristown, and some parents will Chaperone. There is a possibility of opening the pool for swimming with Megan Stivers lifeguarding.

The Middle school, jazz band and percussion ensemble concert will be May 15th.

We now have some brochures to help with recruitment. We still need more parents participating. We will try to do the Fireman’s Festival like last year and we hope to have a cookout in May for the incoming 6th grade band members and their parents.

Insurance coverage for loss of funds was discussed. We received a letter from Greater Clark School Board about this insurance. The info will be looked at. We will have a self-audit or a regular audit done at the end of the fiscal year.

Uniforms- we are looking for ideas, would like to have uniforms for the marching band by May 2008 for the Chicago trip we plan to take. Machine washable uniforms and designs are being looked at. The marching band members should already have the shoes.

Fund Raisers-discount cards will be done again this year (aka Power Cards). They will be sold for $10 each and offer a discount at local businesses. We are looking for sponsors for the marching band. Maybe have their logo on our band room wall, flag to announce the band, etc.

The meeting was adjourned.

The next meeting will be April 2, 2007

Minutes from February 2007

2007-02-06T09:32:00.000-08:00

New Washington Middle/High School Band Booster Meeting

Minutes from February 5, 2007

By Faith Stivers, Secretary

Since attendance was below 5 people it was a Booster Discussion.

A couple of points were brought up to Mr. Kahl about the Pep Band.
A- Roping off the Pep Band section at the games so the Pep Band members have seats.
B- Posters or signs in the concession area stating that the money earned at the concession stand goes to the Band Boosters.

Defining the positions of the concession manager and the supply manager for the concession stand. Set in writing a policy for the concession stand including what is expected of the kids and parents working at the booth, have pages listing how to open and close the booth and how to make the various food items.

Parent/teacher conferences and science fair will be on February 15th. Hours are after school till 6:30pm. There will be a table in the band room with one Booster parent working to hand out brochures, coffee and cookies.

There will be a cookout in the spring at the school. The 5th graders and their parents will be invited. The purpose is to let them meet the Booster parents and get information on the Band Boosters.

There is a concert on the 27th of April. Band pictures will be taken that night. There is a possibility of this concert being a joint concert with Morristown Band. If Morristown comes to New Washington there will be a lock in that night for the band members. There is a concert scheduled for May 15th also.

The Band Banquet is scheduled for May 21st and the pictures taken in April will be shown to parents and picture packages will be sold.

A trip to Chicago was discussed for next year for the Marching Band. We would like to have new uniforms for the trip. A small committee needs to be brought together to discuss ideas for the uniforms, fund raiser, etc.

The color guard will be doing an exhibition routine at Scottsburg High School, Saturday, February 10th.

Next meeting will be the 5th of March.

January 2007

2007-01-26T09:21:00.000-08:00

New Washington Middle/High School Band Booster Meeting

Minutes from January 8, 2007

By Faith Stivers, Secretary

Attendance: 7 people present.

Secretary report: Minutes were read from last meeting.

Treasurer’s report: End of Year balance is $10,430, not all checks have been cashed, and there is $500 in change for the concession stand and we on target for the budget.

We still need a few workers for the concession stand.

Girls’ uniforms are in but have not been handed out or altered yet.

The winter guard is rehearsing and learning new moves and techniques. A fundraiser for the guard was discussed. One option discussed is a “Spin-A-Thon” where the guard would solicit for donations where the guard would spin flags for a specified time. Also discussed as a fundraiser is where the girls would solicit companies to sponsor the guard for a season.

Fund Raiser ideas were discussed for the band. Power Cards and candy were some of the ideas given.

We are trying to recruit more parents for the boosters. In February or March we will have a “get to know your band boosters” booth. Possibly set up a table at Parent-Teacher conferences with a flyer about the boosters on it, cookies, etc. The band students will make posters for the parent-teacher conference. We will have a turnover in parents at the end of this year. We will need a new concessions manager and a new vice president. Some ideas to get students and parents out to meet the boosters are a swim night or day, cookout, games, extra credit for students who have a parent attending. Nancy and Faith are to put together a brochure to hand out to parents at the parent-teacher conference and at the band banquet. We may also raffle a band booster t-shirt.

In the spring Mr. Kahl will start recruiting the 5th graders.

Next meeting will be the 5th of February.

The meeting was adjourned.

RSS feeds

2007-01-24T06:36:00.001-08:00

You can now receive notices when I update the blog, if you use Internet Explorer 7. Just click on the orange button on the upper right, and follow the directions to subcribe. It will turn orange whenever there is a new post!

Don't know if you have IE 7? Your icon on the desktop will have a gold band around the E. If it's not gold, you don't have IE 7, but you can download it here. Careful, though, it's a large file.

If you use Firefox, you can also subscribe to rss. You can download Firefox here.

Both updates are free.

Until next time...
Mr. Kahl

December 2006

2007-01-24T06:00:00.000-08:00

New Washington Middle/High School Band Booster Meeting

Minutes from December 04, 2006

By Faith Stivers, Secretary

Attendance: 5 people present.

Secretary report: Minutes read from last meeting.

Treasurer’s report: $10,600.00, not all bills are accounted for.

Jackets are done and will be presented at the December 6th program.

Uniforms are in for the boys. The girls are on back order. Composite pictures need to be done this year. Pictures will be taken before the spring concert and bought at the band banquet as in previous years.

The agreement between the band boosters and the athletic department was voted on and passed. We will give them 5% of the net profits starting this year and renewing every 4 years.

There will be a Cheerleading competition on Saturday, December 9th. Discussed who should run it (cheerleaders or the booster club) and use our inventory. They would only get ½ the profits because we have to give 5% to the athletic department.

The Chicago trip was postponed. We do not have the extra money in the budget. We also discussed taking a smaller trip in the spring. Possibilities included King Island.

We are still trying to get our money from Wal-mart.

The meeting was adjourned.

Next meeting is scheduled for January 8, 2007.

November 2006

2007-01-24T05:59:00.000-08:00

New Washington Middle/High School Band Booster Meeting

Minutes from November 6, 2006
By Faith Stivers, Secretary

There were 5 people in attendance.

The minutes from the last meeting were read.

Letter Jackets were ordered for our junior and senior band students meeting the requirements and will be given at the winter concert.

Uniforms will be kept at the school. The shirts will be kept at the students’ home. Mr. Kahl will check on replacement studs for the shirts.

We will vote on a decision for the Athletic Department in December. We are looking to lock in the terms for 4 years and revisit every 4 years thereafter. The Athletic Department will have to come to us after 4 years to make changes. The Athletic Department will be paid at the end of the fiscal year for the Band Boosters which is May 31st provided we are the group doing concessions. This is to be voted on in December.

Mr. Kahl was very happy to announce that the band department will be receiving some new instruments and a music-writing program for all the band computers.

Pep Band schedule was gone over.

Fees for summer band will go to the Greater Clark School System (GCSS). Credits for the summer band were also discussed. Some students are still missing those credits.

Bar-B-Q will be sold on Friday games in the concession booth.

A trip to Chicago was discussed.
The cost would be $325 per person. Dates: May 27th - May 30th.
No decision was made on this trip yet.
• • Sunday, May 27th – Travel to Indianapolis. Perform in the parade before the Indianapolis 500 race. Stay for the race. Travel to Chicago Sunday after the race.
• • Monday, May 28th – Sight see in Chicago, IL.
• • Tuesday, May 29th – Sight see for most of the day. Then see “The Blue Man Group” perform. Begin drive home.
• • Wednesday, May 30th – Arrive home early in morning (around 6:00am.)

Next meeting is December 4, 2006.
The meeting was adjourned.

October 2006

2007-01-24T05:39:00.000-08:00

New Washington Middle/High School Band Boosters Meeting
Minutes from October 9, 2006
By Faith Stivers, Secretary
There were eleven people in attendance.
The minutes from the last meeting were read.
The treasurer’s report was given. There is a balance of $7800 as of the 9th of October.
The Wal-mart fund raiser was discussed. We have not heard back from Paula about their matching donation yet.
The policy for the letterman jackets is 5 semesters of band completed, and unless it is a special case, a current student in band. The jackets will be presented at the Christmas program.
We have a copy of last year’s taxes and this year’s taxes are due by October 15th.
Thanks to the band boosters for their help providing food and support to the marching band.
Instruments on the buses were discussed. We only have a problem with 2 or 3 bus drivers not letting instruments on their buses. Mr. Ledbetter was told to handle the situation and he talked to the drivers but it has not helped the situation as much as had been hoped for. Trombones and anything smaller than a trombone, which can fit between the knees of the student, are OK on the buses. The instrument can not take up the space of another student. We would like to remind the booster parents to let the administration know that this is still a problem for our band students and would like to see policy #4 reworded and/or changed for the next year.
Renovations are still in the works. There has been a discussion about the additional 3.6 million dollars needed for the auditorium that is desperately needed. Please e-mail the administration and let them know this is something that NWM/HS needs.
It has been decided that we will maintain the tuxedo uniform for this year. We will sell the marching band uniform back to those students who where in marching band and want to use them for this years’ uniform. Parents will need to buy skirts for the female students. Next year we will possibly have a uniform fee for incoming freshmen. Mr. Kahl will send home a letter to parents about the uniform. The Boosters will buy cummerbund, tie and suspenders for the students.*
*Note: Since the meeting, Mr. Kahl has decided to maintain all pants and skirts at school, with the exception of women’s pants. These details were explained in a letter sent home.
An agreement between the Boosters and the Athletic Department was brought up. Mr. Hobson had two suggestions for this agreement. The first proposal is to give the Athletic Department 50% of concession income from tournaments and sectionals only. The second proposal is to give 5% of the total concessions income for the school year. Whatever is decided, it will be for four years and the money owed will be paid at the end of the school year. The Athletic Department is committed to buying a new mini-bus which will cost them about $7,500. The band will get to use the bus if the Athletic Department is not using it. With the Athletic Department having two mini-buses, the band has a greater opportunity of using a mini-bus. The Athletic Department will have to state if NWM/HS will be willing to host any tournaments or sectionals. These are better for the concessions, profit wise, than the Athletic Department. We agreed to discuss this topic at a later date. Whatever is decided, it needs to be done by December. Would we want to have a concession stand if NWM/HS hosted a volleyball sectional? This sectional is traditionally held over fall break when students are out of school.
The Autumn on the River Parade is still on for now. The parade is scheduled to begin at 2:30pm.
The Snake Dance is the 3rd of November for the Pep Band and the 1st ball game is November 10th.
Our next meeting is scheduled for November 6th.
The meeting was adjourned.

September 2006

2007-01-24T04:00:00.000-08:00

Minutes available in the music office.

July-August 2006

2007-01-24T01:10:00.000-08:00

Minutes available in the Music office.

June 2006

2007-01-24T01:08:00.001-08:00

New Washington Middle/High School Band Boosters Meeting

Minutes from June 5, 2006
By Faith Stivers, Secretary

There were eight people in attendance.
The minutes from the last meeting were read.
The treasurer’s report was given. We ended the year with $10,164. All records were ready and turned over to the new treasurer.
Band Banquet survey answers were discussed. Education and communication seemed to be the main issues from the surveys. Mailing information to parents about band booster meetings was vetoed due to the cost. How ever, communication by e-mail is a possible alternative. The 6th and 7th grade parents need to get more info about us and ways to do this were discussed. There will possibly be a social in the fall.
The fund raiser for Wal-Mart has been set for August 5, 2006 with a back up date of August 4th and as a 3rd option July 28th. Nancy will continue to try and contact Bass Pro Shop.
We will raise prices in the fall for the concession stand.
Logo stickers were passed out to all the band students.
T-shirts will be ordered by Faith Stivers for the band booster parents. They will be light blue, 50-50 mix, dark blue letters, with the logo on front left shoulder and “Band Booster” on the back. We are ordering 6 Large, 4 XL’s, 1 2X and 1 3X. This should give us a few to have at the fireman’s booth.
The need for a new sign that has “New Washington Middle/High School Band” was briefly discussed and tabled for another meeting.
The Madison parade is June 30th. We will have a wagon with water there. The students need to be at the school be 3:30pm.
For the Fireman’s Festival the students need to be at the school by 11am. We will have a booth there on the 7th and 8th. Mr. Kahl will see about a table, fliers, TV, trophies, pictures and decals for the booth. Designated times were given to band booster parents to work the booth. We will have a jar for donations at the booth.
The budget was passed out and the 1st draft was gone over. The marching band section was approved and the rest was tabled for the September meeting.
The next meeting will be on July 24th at 7pm. One topic of discussion will be the possibility of a concert band, uniform rental fee for the coming year.
The meeting was adjourned.

January-May 2006

2007-01-24T01:08:00.000-08:00

Minutes available in the Music office.

December 2005

2007-01-24T01:07:00.001-08:00

Minutes available in the Music office.

November 2005

2007-01-24T01:07:00.000-08:00

New Washington Middle/ High School Band Booster Meeting

Minutes from November 7, 2005
By Lisa Hughes, Secretary

There were ten people in attendance.
The minutes were read and the treasurer’s report was given.
The jackets will be in in time for the winter concert.
The pep band will take part in the snake dance on Tuesday Nov. 15th. The first game they perform at is on Saturday.
The winter concert is Wednesday December 7th.
We received a grant we applied for from the Bales Foundation. The Bales Foundation graciously made a thousand dollar donation towards the start-up of the newly formed winter guard. A thank you note will be sent to them along with our Tax ID number. We will also submit a thank you note to them to be printed in the Leader.
A holiday party for the band members is in the works. The students are organizing most of it. The location of the party has not yet been determined.
It was brought up that some of the bus drivers are not allowing students to bring their musical instruments on the bus. The reason being sited as the buses are too crowded and it’s a safety issue. As you can imagine, this is a problem for students, parents, and teachers. This problem has been taken up with the administration at our school as well as the school superintendent. The bus drivers seem to have the final say over this matter for the moment as they are independent contractors and own the busses themselves. One person said that New Washington is the only school in the Greater Clark school system that doesn’t own their own busses. A suggestion was made that Greater Clark buy the busses and hire their own drivers. Our next step is to go to the Director of Transportation, Milt Clayton, in hopes that this issue can be resolved. Perhaps some people would be interested in sending a letter to the editor of the local newspaper regarding this subject. There is a link on the advocacy page for a letter to the editor of the Leader.

The next meeting is set for Monday December 5th at 7pm.
The meeting was adjourned.

October 2005

2007-01-24T01:06:00.001-08:00

New Washington Middle/High School Band Boosters Meeting

Minutes from September 26, 2005
By Lisa Hughes, Secretary

Note: This is our October meeting.

There were twelve people in attendance.
We received our Indiana Tax ID Number.
The jackets we ordered are coming in soon.
The high school band members are to wear band polo shirts and khaki pants to the performance in Bethlehem.
Guard tryouts will be held in October and the season starts in Jan. or Feb.
A letter was sent to the Bales Community Foundation to apply for a grant.
The budget was quickly reviewed again and a vote was taken in which the budget was approved.
The next meeting was set for November 7th at 7pm.
The meeting was adjourned.

September 2005

2007-01-24T01:06:00.000-08:00

New Washington Middle/High School Band Boosters

Minutes from September 12th, 2005.
By Lisa Hughes, Secretary

There were six people in attendance.
The minutes were read and the treasurer’s report was given.
The committee set up to review the concession stand prices only raised the price of candy bars by ten cents. We also reviewed the formula used for figuring out how much is earned by students and boosters when working at the concession stand.
We are still waiting to receive our tax number. All of the paperwork has been sent.
The budget for this year was reviewed and a motion was made to table the vote until the next meeting so that more people would have the opportunity to attend.
The boosters will be providing food for the marching band at the Southern Indiana Marching Band Festival in Charlestown on Sept. 17th. Congratulations to all those who participate, as this is the first time in years that our marching band has performed on a football field.
The video made of the marching band at the state fair is in and we viewed it at the meeting. Congratulations on a great job!
Mr. Kahl is working on establishing a winter color guard and would also like to start some kind of jazz ensemble.
The next meeting is scheduled for September 26th. This will be our October meeting as there are some scheduling conflicts on the first and second Mondays in October.lk We meet at 7pm in the band room.
The meeting was adjourned.

August 2005

2007-01-24T01:05:00.000-08:00

New Washington Middle/High School Band Boosters Meeting

Minutes from August 9, 2005
By Lisa Hughes, Secretary

There were thirteen people in attendance.
No minutes were read as the last meeting in June pertained only to the Disney
trip.
We got all the paperwork with the IRS finished and we will soon have our own tax-exempt number. We can now accept donations and we may also think about some new fundraisers and apply for some grants.
The itinerary for the marching band going to the state fair was gone over. The boosters will be providing lunch. The boosters will be purchasing a video of the band’s performance at the fair. Note: the band members are to wear their blue band shirts when not in costume.
The first band performance for the high school band will be on Oct. 15th in Bethlehem.
A “new” used pretzel machine was purchased by the boosters for use in the concession stand.
The band booster officers will have a meeting on August 22nd, at 5pm to discuss the budget and how to handle the accounts from working the concession stand. This will be presented at the next meeting.
We discussed the need to raise concession prices due to our costs rising. A committee was formed to set the new prices to go in effect before the first game.
The next meeting is set for Sept. 12th, 2005 at 7pm in the band room.
Meeting adjourned.

June/July 2005

2007-01-24T01:03:00.000-08:00

Minutes available in the Music office.

May 2005

2007-01-24T01:02:00.000-08:00

New Washington Middle/High School Band Boosters Meeting

Minutes from May 2, 2005
By Lisa Hughes, Secretary

There were fifteen people in attendance.
The minutes from the last meeting were read.
The treasurer’s report was given. The band accounts have been updated as close as possible to date.
Final payments for the Disney trip are to be made today. There will be a mandatory meeting for those going on the trip at 7pm on June 6th. A notary will be available on that day for those still needing their medical forms notarized.
The band banquet is set for May 17th at 7pm. Those ordering band pictures will be able to view them that night. They should have appointments set up already. We are still waiting on a total count of people attending to see how much food to order. Notes have been sent home telling which grades to bring which dishes.
Grades 8 thru 11 will be playing at graduation on June 3rd. The 7th grade can play if they wish, it is optional for them.
We have about the same number of students signed up for the marching band as we did last year. We could also have a guard of 8-10. The mini-camp for marching band may be changed to evenings due to some scheduling conflicts. Any changes will be announced at a later date.
Mr. Kahl would like to buy a full drum line and two tubas for the band department. He will be checking several companies and getting the best prices. He estimates that the drums would cost $5,000-$6,000 dollars and the tubas $7,000. Those in attendance voted for him to go ahead and purchase those instruments.
We found out that we spend approximately $2,000 on transportation.
Officers were elected. The same people holding offices were re-elected. They are as follows: President Nancy Richter
Vice President Sherry Kern
Treasurer Karen Jackson
Secretary Lisa Hughes

The next meeting is set for June 6th, 2005 @ 7pm. THIS IS A MANDATORY MEETING FOR THOSE GOING ON THE DISNEY TRIP.
The meeting was adjourned.

April 2005

2007-01-24T01:01:00.000-08:00

New Washington Middle/High School Band Boosters Meeting

Minutes from April 11, 2005
By Lisa Hughes, Secretary

There were thirteen people in attendance.

The minutes were read from the last meeting.

The treasurer’s report was given. We have around $34,000 in the account.

The Disney trip was discussed. Medical forms were handed out at the meeting. Forms will be sent home to all those going on the trip. The medical forms need to be notarized. Banks usually have a notary available. The medical forms will need to be turned in at the pre-trip meeting on June 6th at 7pm. Chaperone request forms were also handed out, these will also be mailed home as well as a copy of the travel policies. The student’s luggage will be checked for items not allowed before being loaded on the bus. We will leave on the 13th of June and return on the 18th. The pre-trip meeting will be June 6th at 7pm. This will be a mandatory meeting for all those going on the trip, including the students.

Graduation is June 3rd and the band will be performing. They are to dress up but do not necessarily have to wear their normal black and white concert attire, as it is always hot in the gym during graduation.

The band banquet was discussed. We set up three tentative dates May 9th, 17th, or 19th. Mr. Kahl is going to check those dates to see if there are any scheduling conflicts. The boosters will provide fried chicken and sandwiches. The students will be asked to bring a dish. There will be a note sent home regarding what to bring and the date of the banquet along with a RSVP. We will wait to decide how much food to order until we receive the RSVP’s. Awards will be given out at the banquet as usual such as: awards for seniors, jackets for juniors, letters for sophomores, numbers for freshmen, chevrons and bars.

The spring band concert will be Friday, April 15th at 7:30pm. A note has been sent home with the students with details on the times the students have to be there. Black and white concert attire is to be worn.

The band will have pictures taken on April 27th. All the band students will have their pictures taken so concert attire is to be worn. Only seniors will get composites of their pictures but anyone can purchase their pictures if they wish. They are not obligated to purchase pictures if they don’t want to. A couple weeks after the pictures are taken the company will come back with the packages.

The band boosters were asked if they would like to contribute to the after-prom, as they are extremely low on funds. Everyone at the meeting agreed we should contribute so we decided on the sum of $200.00.

The school is cutting everyone’s transportation budget. Our transportation costs for the IMEA festival were taken out of Mr. Kahl’s account so the boosters will put that money back in his extra curricular account. Next year the band will have to pay for their transportation.

The next meeting will be on May 2, 2005 at 7pm in the band room. Officers will be elected for the band boosters at that meeting. Tell the current band booster president Nancy Richter if you’re interested in being an officer.

Welcome!

2007-01-24T01:00:00.000-08:00

Welcome to the New Washington Band Booster Blog! We will be moving all minutes to this new service. You can also post comments, if you cannot make the meeting, and subscribe to an rss feed to get the latest updates.

Enjoy this new format!

Mr. Kahl